Some DRUIDs show as released to EarthWorks but do not appear in EarthWorks

[kimdurante]

Problem: There are at least 334 “problematic” 034 fields in DRMC records in SearchWorks, which has an impact on what is released to EW, along with other metadata issues. There is currently no way to identify what has been released or not on a more specific level.

Need: Ability for catalogers/librarians to generate reports of items released to EarthWorks

Why: Maps are made available in EarthWorks when they have geospatial metadata (these are the 034 and 255 fields in MARC)

It was not always policy to include these fields in the metadata when cataloging, so often this metadata is missing and/or contains errors

When releasing batches of items to Earthworks, Argo will say that all of the druids were accessioned, even if the geospatial metadata is missing

This means that there’s no straightforward way to ensure that all of the records actually made it over to Earthworks

Currently, Peter Crandall created a Python script to scrape the data and generate a list of the druids that made it to Earthworks, but that is not a viable long-term solution

Statements: As map librarians, it’s our responsibility to ensure that there are as few errors in the original metadata as possible. However, mistakes happen, so it is important to provide ways to check and make sure that everything was released properly. Otherwise, those materials are not available to patrons/researchers in Earthworks.

Example: The Caroline Batchelor collection was released to EarthWorks, but all items from the collection were not released due to missing coordinate metadata. https://earthworks.stanford.edu/catalog/stanford-ct961sj2730