Monthly PyLadies Meeting Notes: Tuesday, Aug 6th, 2024 10PM UTC

[trallard]

PyLadies Global Meeting

• Date: 2024-08-06
• Previous meeting issue link: https://github.com/pyladies/global-organizing/issues/150
• Current meeting attendees: @BethanyG @trallard @econchick @MmeMarieLouise & Deb Nicholson

Agenda

Please add items as needed. If you add a topic please make sure to attend the meeting.

• [x] PyLadies website requirements and next steps - @trallard
  • moving forward with initial basic requirements to designer - literally just the design
  • don't need to decide on static site generator right now
  • features and chapter contacts to be addressed later
• [x] Updates on PyLadies microgrants - @MmeMarieLouise
  • let's catalog all the resources we have that chapters can access for free (e.g. 1Password, Meetup, Canva (?))
• [x] via Deb: PyLadies Election?
  • need help with establishing a governance model that fits the federation model of the PyLadies org
    • maybe get help from Shauna Gordon-McKeon on how best to set ourselves up?
  • solicit feedback from community on specific areas
• [x] PyLadiesCon 2024 approval - sent by Phyllis (email in our inbox)
  • the organising team hopes to open the CPF on the 8th of August
• [ ] PyLadies GitHub sponsors - are we interested in setting up GH sponsors for PyLadies? there is an email from Phyllis
• [ ] Related to PyLadies microgrants, governance questions:
  • Suggestions from Slack thread https://pyladies.slack.com/archives/C1F9A0K7F/p1722265130595009
  • Chapters data management; Phyllis suggested we use CiviCRM (would need a separate instance to the PSF one)
  • BigBlueButton complimentary; Zoom: is very expensive. We've talked about requesting complimentary use of BigBlueButton, but our internal discussions were after Loren had finalized the 2023-2024 sponsorship. We hope to resurface this question in the next sponsorship cycle to support PyLadies and the other PSF fiscal sponsorees with a better virtual meeting platform.)
  • Survey of organizers: PyLadies would like to know what chapters need support. A survey would be a great idea if we had current contact information for all the organizers (goes back to #2) -> this would overlap with the discussion around gathering chapters' feedback from @trallard
• [ ] Lynn's concerns

Other notes:

👋🏽 Phyllis is on PTO, but Deb Nicholson (PSF Executive Director) is joining us for this meeting.

Project Updates

1. Project Comms (Slack: #project-communication / Repo: https://github.com/pyladies/project-communications)

2. Project Admin & Logistics (Slack: #project-admin-logistics / Repo: https://github.com/pyladies/project-admin-logisitics )

3. Project Tech & Infra (Slack: #project-tech-infra / Repo: https://github.com/pyladies/pyladies )

Review Actions Items from Last Meeting

Action Item	Owner	Relevant links	Completed

New Business

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Old Business: Follow up items from prior meeting:

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Action Items and Assignees for Next Meeting

Action Item	Owner	Relevant links

@pyladies/pyladies-global-contributors @pyladies/pyladies-global-admin

[Mariatta]

Hi, we're wondering if you all have updates regarding PyLadiesCon. Can we proceed with planning the conference? Thank you.

[trallard]

@Mariatta we emailed back with a number of questions a few days back and already got a follow up. Since we have that conversation ongoing through email it might be best to keep it there to avoid misalignment/duplicating pings.