[OLS-X Cohort call week X]

[Marsa11]

Members responsible for different task list is mentioned as Call Lead, Facilitator, Cohort Coordinator

1. Preparation - [Call lead]
   • [ ] Prepare the notes
   • [x] Identify and email speakers (cc Paz)
   • [ ] Coordinate and identify facilitators for the week (involve Paz in this conversation)
   • [x] Review the week's plan including assignments, update as needed and share any feedback with the team
2. Weekly emails - [Cohort Coordinator]
   • [ ] Send email to mentees
   • [ ] Send a reminder email to the speakers
3. Cohort call video preparation - [Facilitators]
   • [ ] Download from Zoom cloud recordings
   • [ ] Upload to Otter.ai (will need a few minutes to process)
   • [ ] Upload to the OLS YouTube account
   • [ ] Create a front page slide for the video - templates are available in Google Drive
   • [ ] Make sure the YouTube video is added to the current cohort playlist
   • [x] Correct Otter.ai transcripts (make sure to use the uploaded video, not the original transcript, as the timings won't match the video)
   • [x] Download the corrected transcript as a .srt file from Otter
   • [x] Upload it to the YouTube video
   • [x] Post a link to the recording in the OLS Slack! 🙌
4. Schedule sheet - [Call lead]
   • [x] Add link to recording
   • [x] Add names of hosts and faciliators
   • [x] Add speaker names in "Confirmed speaker"
   • [x] Check links to slide deck
5. Website - [Call lead]
   • [x] Add person detail to people.yaml if needed