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Published 20 hours ago • verified publisher icon kubernetes

Zoom Automation Review

Open mrbobbytables opened this issue 5 years ago • 33 comments
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The splain automation has been incredibly flakey. Many meetings not being uploaded at all, and for the sigs that have had it configured they believe everything is working as intended.

Splain has been contacted multiple times about the flakeyness of uploads, without any real solution.

We should investigate other options - zapier has some integrations that might work as an alternative.

Details [Paris updating]:

  • near ~40 zoom accounts (1 per group and some special ones) with cloud recording possibilities
  • we have google workspace - buckets, can create special accounts, etc. sig-k8s-infra owns much of this
  • we can get funding for tooling
  • we have YouTube and zoom admins currently with access to keys, secrets, and cloud recordings

/assign @castrojo @mrbobbytables /sig contributor-experience /area community-management /milestone v1.20

mrbobbytables avatar Oct 07 '20 19:10 mrbobbytables

Quick in progress update, still early days. We want to be able to upload to youtube without needing to give the near 100 chairs/tech leads admin access on youtube, what I've prototyped so far is:

  1. zapier zap from a SIG Zoom account to the K8s google drive.
  2. zapier zap from K8s google drive to youtube via the contributors@ gsuite account.

We can even set the visibility as private by default so we can admin at the youtube level without having people need to go directly into the gsuite. We'd need to make a /videos or somesuch directory for each sig in the gdrive.

We would need to create two zaps per SIG, one to push from zoom to drive, and one to push from drive to youtube. We'd need to increase the day-to-day youtube team to handle the reviews, and while it is a ton of work it would make it much easier for SIGs, so IMO we should do it. Zapier has nice abilities to clone existing zaps so it's not so bad, and we can template stuff so that all the information from the zoom meeting ends up in the description of the youtube video, so maintenance for SIGs in the future would just be keeping your zoom meeting up to date (which you need to do anyway!) and the resulting vid in youtube would have the proper metadata.

We can easily consume lots of zapier actions so we'd need to do a paid account and handle all the billing as well as keys to the account and the usual contribex minutea.

castrojo avatar Oct 08 '20 23:10 castrojo

Both @gkarthiks and I are interested and inexperienced with Zapier. Let us know how we can help (and get access to build out more automation for Comms) 👋

mbbroberg avatar Oct 09 '20 15:10 mbbroberg

Issues go stale after 90d of inactivity. Mark the issue as fresh with /remove-lifecycle stale. Stale issues rot after an additional 30d of inactivity and eventually close.

If this issue is safe to close now please do so with /close.

Send feedback to sig-testing, kubernetes/test-infra and/or fejta. /lifecycle stale

fejta-bot avatar Jan 07 '21 16:01 fejta-bot

/remove-lifecycle stale

mrbobbytables avatar Jan 08 '21 14:01 mrbobbytables

Where do we stand with Zapier? I'm asking because of issue #5156.

chris-short avatar Jan 15 '21 15:01 chris-short

cc @castrojo ^^

mrbobbytables avatar Jan 15 '21 15:01 mrbobbytables

I've had a chat with Bob, and we've come to the conclusion that we should pursue the zapier route

[ ] test out zapier zoom youtube meeting [ ] document process [ ] plan rollout on all meetings currently using splain

let me know if theres anything else that I've missed in this list

alisondy avatar Feb 11 '21 15:02 alisondy

I checked with @alisondy if it was ok that I worked this /assign @markyjackson-taulia

markjacksonfishing avatar Mar 31 '21 13:03 markjacksonfishing

Zapier integration is fairly straightforward. The steps are as followed:

  1. Setup the zoom account to link to the youtube account
  2. Set the privacy level. In our case, we will set it to private so a YouTube admin can audit
  3. Turn on the trigger action. In our case, it will be a New Recording upload

Some items we will need to work through:

  1. There is a cost associated with Zapier. It does come with a 14-day free trial
  2. We will need to coordinate with all SIG's to set up the youtube side with their zoom accounts. This may be a good time to audit those accounts as well.
  3. Document the process
  4. [Stretch goal] Automate the entire process

I will need to work with @mrbobbytables on implementing this but starting with contribex is a great and easy start. I will work on the contribex side Monday, as I will need the contribex zoom account info (thought I had it but do not).

markjacksonfishing avatar Apr 18 '21 16:04 markjacksonfishing

Issues go stale after 90d of inactivity. Mark the issue as fresh with /remove-lifecycle stale. Stale issues rot after an additional 30d of inactivity and eventually close.

If this issue is safe to close now please do so with /close.

Send feedback to sig-contributor-experience at kubernetes/community. /lifecycle stale

fejta-bot avatar Jul 17 '21 17:07 fejta-bot

/remove-lifecycle stale

markjacksonfishing avatar Jul 17 '21 17:07 markjacksonfishing

The Kubernetes project currently lacks enough contributors to adequately respond to all issues and PRs.

This bot triages issues and PRs according to the following rules:

  • After 90d of inactivity, lifecycle/stale is applied
  • After 30d of inactivity since lifecycle/stale was applied, lifecycle/rotten is applied
  • After 30d of inactivity since lifecycle/rotten was applied, the issue is closed

You can:

  • Mark this issue or PR as fresh with /remove-lifecycle stale
  • Mark this issue or PR as rotten with /lifecycle rotten
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Please send feedback to sig-contributor-experience at kubernetes/community.

/lifecycle stale

k8s-triage-robot avatar Oct 15 '21 18:10 k8s-triage-robot

/remove-lifecycle stale

sandipanpanda avatar Oct 20 '21 20:10 sandipanpanda

Gonna be helping sort out some automated posting.

pnbrown avatar Nov 19 '21 16:11 pnbrown

The Kubernetes project currently lacks enough contributors to adequately respond to all issues and PRs.

This bot triages issues and PRs according to the following rules:

  • After 90d of inactivity, lifecycle/stale is applied
  • After 30d of inactivity since lifecycle/stale was applied, lifecycle/rotten is applied
  • After 30d of inactivity since lifecycle/rotten was applied, the issue is closed

You can:

  • Mark this issue or PR as fresh with /remove-lifecycle stale
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  • Close this issue or PR with /close
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Please send feedback to sig-contributor-experience at kubernetes/community.

/lifecycle stale

k8s-triage-robot avatar Feb 17 '22 17:02 k8s-triage-robot

/remove-lifecycle stale

pnbrown avatar Feb 17 '22 17:02 pnbrown

The Kubernetes project currently lacks enough contributors to adequately respond to all issues and PRs.

This bot triages issues and PRs according to the following rules:

  • After 90d of inactivity, lifecycle/stale is applied
  • After 30d of inactivity since lifecycle/stale was applied, lifecycle/rotten is applied
  • After 30d of inactivity since lifecycle/rotten was applied, the issue is closed

You can:

  • Mark this issue or PR as fresh with /remove-lifecycle stale
  • Mark this issue or PR as rotten with /lifecycle rotten
  • Close this issue or PR with /close
  • Offer to help out with Issue Triage

Please send feedback to sig-contributor-experience at kubernetes/community.

/lifecycle stale

k8s-triage-robot avatar Jul 12 '22 20:07 k8s-triage-robot

/remove-lifecycle stale

markjacksonfishing avatar Jul 12 '22 21:07 markjacksonfishing

Keeping this assigned to me because I have this on my 2022 bingo card and I want:

markjacksonfishing avatar Jul 12 '22 22:07 markjacksonfishing

I'm out right now but there has been some progress with integration on Zapier. Can reliably get from Zoom to Google Drive. Need to test naming when I'm back and then Google Drive to YouTube.

Still would like to have a meeting with you regarding this, @markyjackson-taulia

pnbrown avatar Jul 12 '22 22:07 pnbrown

@pnbrown totally. I am on vacation from tomorrow to next week, lets sync then and thank you.

markjacksonfishing avatar Jul 12 '22 22:07 markjacksonfishing

@pnbrown If you have some cycles this week or next, let me know

markjacksonfishing avatar Aug 03 '22 21:08 markjacksonfishing

@pnbrown If you have some cycles this week or next, let me know

I'm still out but ping me on Slack. We can meet briefly.

pnbrown avatar Aug 09 '22 13:08 pnbrown

The Kubernetes project currently lacks enough contributors to adequately respond to all issues and PRs.

This bot triages issues and PRs according to the following rules:

  • After 90d of inactivity, lifecycle/stale is applied
  • After 30d of inactivity since lifecycle/stale was applied, lifecycle/rotten is applied
  • After 30d of inactivity since lifecycle/rotten was applied, the issue is closed

You can:

  • Mark this issue or PR as fresh with /remove-lifecycle stale
  • Mark this issue or PR as rotten with /lifecycle rotten
  • Close this issue or PR with /close
  • Offer to help out with Issue Triage

Please send feedback to sig-contributor-experience at kubernetes/community.

/lifecycle stale

k8s-triage-robot avatar Nov 07 '22 14:11 k8s-triage-robot

/remove-lifecycle stale

markjacksonfishing avatar Nov 07 '22 16:11 markjacksonfishing

The Kubernetes project currently lacks enough contributors to adequately respond to all issues and PRs.

This bot triages issues and PRs according to the following rules:

  • After 90d of inactivity, lifecycle/stale is applied
  • After 30d of inactivity since lifecycle/stale was applied, lifecycle/rotten is applied
  • After 30d of inactivity since lifecycle/rotten was applied, the issue is closed

You can:

  • Mark this issue or PR as fresh with /remove-lifecycle stale
  • Mark this issue or PR as rotten with /lifecycle rotten
  • Close this issue or PR with /close
  • Offer to help out with Issue Triage

Please send feedback to sig-contributor-experience at kubernetes/community.

/lifecycle stale

k8s-triage-robot avatar Feb 05 '23 17:02 k8s-triage-robot

The proof of concept automation is built in Zapier and running on the Sig-ContribEx account

pnbrown avatar Feb 13 '23 18:02 pnbrown

/remove-lifecycle stale

pnbrown avatar Feb 13 '23 18:02 pnbrown

The Kubernetes project currently lacks enough contributors to adequately respond to all issues.

This bot triages un-triaged issues according to the following rules:

  • After 90d of inactivity, lifecycle/stale is applied
  • After 30d of inactivity since lifecycle/stale was applied, lifecycle/rotten is applied
  • After 30d of inactivity since lifecycle/rotten was applied, the issue is closed

You can:

  • Mark this issue as fresh with /remove-lifecycle stale
  • Close this issue with /close
  • Offer to help out with Issue Triage

Please send feedback to sig-contributor-experience at kubernetes/community.

/lifecycle stale

k8s-triage-robot avatar May 14 '23 19:05 k8s-triage-robot

/remove-lifecycle stale

Not much update from last tag removal. Need to move the automation to other Zapier and see about running it on SIG channels. Probably some prices needed here for rollouts

pnbrown avatar May 14 '23 21:05 pnbrown