Create wiki pages describing merge team/dev lead tasks

[roslynwythe]

Overview

We need a wiki page describing merge team/dev lead tasks, to expedite onboarding and increase merge team engagement

Action Items

• [x] We are currently in the process of moving the old wiki to the new website-wiki repo, so we will not be making any changes or additions to the old wiki at this time. Thus, we will be adding wiki content through a different process now. Read How to Contribute to the Wiki
• [x] Create a wiki page with the following sections:
  • [x] review onboarding prework issues
  • [x] review prework issues in progress
  • [x] review 2 weeks inactive issues (excluding prework issues)
  • [x] Questions/In Review column
  • [x] Help Wanted review
  • [ ] New Issue Approval
  • [ ] ready for merge team review
  • [ ] ready for dev lead review
  • [ ] leading onboarding meetings
  • [ ] leading Tuesday dev-only meetings
  • [ ] leading Thursday office hours
  • [ ] leading Sunday dev/PM meetings
  • [ ] dependabot issues
  • [ ] escalation of Slack questions
  • [ ] escalation of PR problems

Resources/Instructions

https://docs.google.com/spreadsheets/d/1phPsEd_RVjQlHI4hsPJVEqqi4Ua-4WI7lhXNggtuc24/edit#gid=664707926

[github-actions[bot]]

Hi @roslynwythe.

Please don't forget to add the proper labels to this issue. Currently, the labels for the following are missing:

• Complexity, Role, Feature, Size

NOTE: Please ignore this comment if you do not have 'write' access to this directory.

To add a label, take a look at Github's documentation here.

Also, don't forget to remove the "missing labels" afterwards. To remove a label, the process is similar to adding a label, but you select a currently added label to remove it.

After the proper labels are added, the merge team will review the issue and add a "Ready for Prioritization" label once it is ready for prioritization.

Additional Resources:

• Wiki: How to create issues
• Wiki: How to read and interpret labels

[roslynwythe]

Review onboarding prework issues

During onboarding, prework issues (which have the label `Complexity: Prework) need to be checked to ensure the following are correct:

• [ ] developer has completed a row in the roster
• [ ] developer's name is in the title
• [ ] developer is a public member of Hack for LA (confirm by hovering over GitHub handle)
• [ ] developer assigned to issue
• [ ] developer has assigned role: frontend, role: back end/devOps or both
• [ ] issue is on the Project Board
• [ ] there are no Missing labels If any of the above are incorrect, create a comment asking the dev to fix the problem. When all the above are correct, do the following:
• [ ] assign the milestone 08. Team workflow
• [ ] move the issue to the In Progress column
• [ ] add the developer's name to https://github.com/hackforla/website/issues/3175

[roslynwythe]

Review prework issues in progress

• [ ] Check for comments from the developer indicating that they need help
• [ ] If a developer is waiting for an issue of a particular complexity, do the following:
  • [ ] Provide shortcut link for sorting the Project Board for appropriate issues
  • [ ] Apply the appropriate "needs" label (e.g "needs issue: medium")
  • [ ] Suggest that while waiting for an issue, they can create issues. Suggest that they check the column "ERs and Epics that are ready to be turned into issues"
• [ ] If the developer is going on a hiatus, move the issue to `Questions/In Review'
• [ ] The prework issue is closed when the developer is no longer active in HackforLA

[roslynwythe]

Review 2 weeks inactive issues (excluding prework issues)

• [ ] Review 2 weeks inactive issues in the In Progress column:
  • [ ] Read issue comments to determine if the developer needs assistance
  • [ ] Check the roster to make sure that the developer is still active with the project. If not, unassign the developer and skip to the action "After unassigning the developer from an issue" below
  • [ ] Create a comment requesting a progress update. There should be a recent bot comment that the developer can refer to for the required elements of a progress update.
    • [ ] Indicate that if the developer does not provide an update before a specific deadline, they will be unassigned from the issue. For a time-sensitive issue, the deadline should be in a few days. For other issues, the deadline can be longer, especially if it is a larger issue and the developer has clearly done a lot of work on the issue.
  • [ ] If the deadline has passed, unassign the developer from the issue
  • [ ] After unassigning a developer from an issue, move the issue to New Issue Approval and apply the ready for dev lead label so that it can be prepared for prioritization
  • [ ] To prepare the issue for prioritization
    • [ ] clean up the comments, hiding any comments that are outdated
    • [ ] consider whether the issue was confusing or should be labelled with a different complexity label. Make required changes to address those problems. Also edit as needed, for instance to uncheck Action Item checkboxes
    • [ ] apply the ready for prioritization label
• [ ] Review 2 weeks inactive issues in other columns
  • [ ] Read issue comments to determine if the developer needs assistance
  • [ ] Check the roster to make sure that the developer is still active with the project. If not, unassign the developer and skip to the action "After unassigning the developer from an issue" above
  • [ ] Create a comment requesting a progress update. There should be a recent bot comment that the developer can refer to for the required elements of a progress update.

[roslynwythe]

Questions/In Review column

• [ ] Use this shortcut linkto display the Questions/In Review column https://github.com/hackforla/website/projects/7#column-8178690
• [ ] Focus on issues with ready for dev lead label. Ignore issues with ready for product label.
• [ ] If comments indicate that the developer has a blocker, provide assistance as needed. If you are unable to answer a question, refer the developer to another merge team member or the dev lead. When the developer is able to resume work on the issue, move the issue back to In Progress and remove ready for dev lead label if it was applied
• [ ] Perform a review if required. For example, for an auditing issue, the action items will often call for the assignee to populate information on a spreadsheet or in a comment in the issue. Examine such results for completeness and accuracy. When complete, create a comment and close the issue "as completed". If changes are requested, remove the ready for dev lead label and instruct the developer to apply that label after the requested changes are complete or if more help is needed.
• [ ] If comments indicate that the developer was on hiatus, and the planned date of return has passed, create a comment requesting a status update

[roslynwythe]

Help Wanted review

• [ ] Use this shortcut link to locate issues with the `Status: Help Wanted" label https://github.com/hackforla/website/projects/7?card_filter_query=label%3A%22status%3A+help+wanted%22
• [ ] Focus on items in In Progress or Questions/In Review
• [ ] Provide assistance as needed. If you are unable to answer a question, refer it to another merge team member or to the dev lead. If help is needed from the product team, suggest that the developer bring the issue to a Sunday All-team meeting. If you are able to answer a question, then remove the Status: Help Wanted label

[ExperimentsInHonesty]

Why is this issue closed?

[roslynwythe]

Why is this issue closed?

I have no idea. I reopened it.

[ExperimentsInHonesty]

@roslynwythe is this issue done? Do you want me to put this in progress?

[roslynwythe]

@ExperimentsInHonesty If the action items look good to you, please prioritize. I've already completed the items through "Help Wanted review" so comments/corrections on those would be welcome, otherwise I'll continue with the remaining items.

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, April 16, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, April 23, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, April 30, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, May 7, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, May 14, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, May 21, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, May 28, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, June 4, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, June 11, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, June 18, 2024 at 12:06 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Wednesday, June 19, 2024 at 1:48 PM PST.}

[ExperimentsInHonesty]

Divide these responsibilities up into complexity levels

• Small
• Medium
• Large

review onboarding prework issues review prework issues in progress review 2 weeks inactive issues (excluding prework issues) Questions/In Review column Help Wanted review New Issue Approval ready for merge team review ready for dev lead review leading onboarding meetings leading Tuesday dev-only meetings leading Thursday office hours leading Sunday dev/PM meetings dependabot issues escalation of Slack questions escalation of PR problems

[roslynwythe]

Merge Team 1 (peer mentor)

review onboarding prework issues preview prework issues in progress review 2 weeks inactive issues (excluding prework issues) merging GFI, small and Medium PRs Continue work on Issue Making Checklist

Merge Team 2 (merge team member)

leading onboarding meetings leading other dev meetings reviewing and answering questions posted in Slack channels (see escalation if unable to answer) escalation of Slack questions reviewing and answering questions posted in PR (see escalation if unable to answer) escalation of PR problems Reviewing Large and XL PRs Continue work on Issue Making Checklist

Merge Team 3 (senior merge team member)

New Issue Approval with label: ready for merge team ER column review with label ready for merge team escalated Help Wanted (possibly removing this because help wanted label not working) reviewing and answering questions posted in the questions/review (see escalation if unable to answer) escalated Questions/In Review merging Large and XL PRs Continue work on Issue Making Checklist

Dev Lead

New Issue Approval with label: ready for dev lead Dependabot Architecture decisions Roll out plans (IM: 5)

[roslynwythe]

New Issue Approval

Go though the "New Issue Approval" column of the Project Board, looking at each issue with ready for dev lead or ready for merge team label. For each issue:

• [ ] Verify that the issue is clear, complete and will solve the necessary problem
• [ ] Confirm that guidance is given for testing as needed
• [ ] If the issue will not be resolved by a PR, specify the process for review.
• [ ] Confirm that the proper Resources are listed, including reference to any ER.
• [ ] If all the above are satisfied, remove ready for dev lead or ready for merge team and add ready for prioritization

[roslynwythe]

ERs

Go though the "ER" column of the Project Board, looking at each issue with ready for dev lead or ready for merge team label. For each issue, we need to determine if the ER is ready for issue making.

• [ ] Verify that the request (or requirement/problem/bug) is documented clearly and completely
• [ ] Review the proposed solution (draft) and determine if it is a reasonable approach for an issue to resolve the request
• [ ] Confirm that the ER labels are correct.
  • [ ] The ER label should be applied as well as Complexity: See issue making label
  • [ ] In addition, role and Complexity labels should be applied that describe the proposed issue(s).
• [ ] If any of the above is not satisfied, leave a comment and remove ready for dev lead or ready for merge team. If all the above are satisfied, remove ready for dev lead or ready for merge team and add ready for prioritization

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, July 30, 2024 at 12:05 AM PST.}

[github-actions[bot]]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, August 6, 2024 at 12:04 AM PST.}

[HackforLABot]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, August 13, 2024 at 12:14 PM PST.}

[HackforLABot]

@roslynwythe

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, August 27, 2024 at 12:04 AM PST.}