TDM: agenda and notes for leads Thursday meetings (Recurring)

[dddhoang]

Overview

Create an agenda for the leads for Saturday meeting

Action Items

• [ ] Add weekly Saturday meeting agenda as comments to this issue
• [ ] Check in with UI/UX and Devs on Wednesday meetings to decide on priority of discussion items

## [Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] #890 
- [ ] create slide deck for stakeholder meeting #888
- [ ] Review Slide Deck for Next Stakeholder meeting (on Tuesdays)

### Recurring items: Happens on the PM Thursaday meeting
- [ ] Review assignments for each PM
   - [ ] [Bonnie](https://github.com/hackforla/tdm-calculator/issues/assigned/ExperimentsInHonesty)
   - [ ] [Ebi](https://github.com/hackforla/tdm-calculator/issues/assigned/biuwa)
   - [ ] [Meenakshi](https://github.com/hackforla/tdm-calculator/issues/assigned/Meenakshi)
- [ ] Onboard/Off Board new Volunteers to the Vault
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label](https://github.com/hackforla/tdm-calculator/issues?q=is%3Aopen+is%3Aissue+label%3Aepic) and define how to break down further


### New Items
- [ ]
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Related Issue

• Document TDM Calculator team meeting times and who Must/Should/Can attend #960

[jackrinjames]

10/23/21 Meeting #755

[KPHowley]

10/23/21 Meeting:

Issues Check in on User testing - #974 Check in on Website Audit - #536 Slide deck for Stakeholder meeting - #888 Clarity on review product license- #755

Other discussion topics -Milestones? -Meeting Formats

[KPHowley]

Slide deck for Stakeholder meeting - #888 Addressing Multiple AINs - Issue from Usability Testing #867

ISSUE CLEANUP!

[jackrinjames]

11/6/21 Meeting

Issues Addressing Multiple AINs - Issue from Usability Testing #867

Discussion

[Jane4925]

11/13/21 Meeting

UX Audit Questions came from audit process, see spreadsheet

[KPHowley]

Discuss #755 - regarding Fang taking over and giving users 30 days notice before making changes

[ExperimentsInHonesty]

2021-11-13 Lead meeting notes

Items discussed or resolved during meeting

• Discuss #755 - regarding Fang taking over and giving users 30 days notice before making changes
  • Bonnie posted a reply to fang https://github.com/hackforla/tdm-calculator/issues/755#issuecomment-968110854
• UX Audit Questions came from audit process, see spreadsheet
  • Jane discussed with Kevin at Wednesday meeting, but he didn't provide answers yet, Jane will make issue
• Addressing Multiple AINs - Issue from Usability Testing #867
  • reviewed options (blue, light charcoal gray). We should try a lighter version of gray and run it by John to make sure it draws enough attention without making you want to click on the UX unintentionally.
  • reviewed potential accessibility changes #536 and provided guidance on how we will need to see the changes across pages.
  • Tried to review the slide deck for the next meeting but it does not seem to be in the issue https://hackforla.slack.com/archives/CKY65G266/p1636829008036100

Tasks before the next meeting

• [x] @KPHowley to make sure that one of the pms is responsible for making this week's deck, update the issue and let me know via text.
  • [x] @Shaeeka to add the ain number design review info to the stakeholder slide deck issue so that it can be included.
• [x] @Jane4925 to make issue for getting the answers to the questions from Kevin that are in this spreadsheet #996
• [x] @Shaeeka @cduong5 - We should try a lighter version of gray and run it by John to make sure it draws enough attention without making you want to click on the UX unintentionally.

Items for next week's agenda

• [x] Review #755 and take next steps
• [x] Review #996
• [x] Get Kevin to move the figma to the new figma team format
  • [x] log into the email account for TDM
  • [x] make a Figma account for that email
  • [x] Setup team project board
  • [x] Invite all members of tdm team to the new tdm board
  • [x] have Kevin move the current figma file to the new team project
• [x] Review responsibilities (who is responsible for: creating the deck, prepping this agenda, making sure at least one of the pms is at this meeting.
• [x] Milestones?
• [x] Meeting Formats (reviewing this template)

[ExperimentsInHonesty]

[Date ] Meeting Agenda

Prework to prep for meeting

• [ ] #888
• [ ]
• [ ]

Recurring items: Happens on the PM Saturday meeting

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check.
  • [x] Review assignments for each PM
    • [x] Bonnie
    • [x] Kevin
    • [x] Seena
    • [x] John
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further
• [ ] Reviewing Milestone #1027

New Items

• [ ]
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

• Kevin will close out the https://github.com/hackforla/tdm-calculator/issues/1028 by getting info from roster for Shaeeka.

Task Items

• [x] Kevin will make issues to have design rework slide 2 in this deck to use the content for the future state of govcalc.org
• [x] 1041 Kevin will issues to have design rework slide 2 in this deck
• [ ] Seena will take content from slide 1 and put it into a spreadsheet so that we can link to the milestones and add more detail about dates, etc.
• [ ] Kevin will followup with Design team to make sure everyone is on figma https://www.figma.com/files/team/1043961321383537981/TDM-Calculator-project/members?fuid=775836858007206739
• [x] John will finish filling out this issue https://github.com/hackforla/tdm-calculator/issues/1033
• [ ] Kevin will talk to Shaeeka about creating an issue to create a hierarchical structure in figma, see example

example


[KPHowley]

1/15/2022 Meeting Agenda

issues from previous week:

• [x] Seena will take content from slide 1 and put it into a spreadsheet so that we can link to the milestones and add more detail about dates, etc.
• [x] Kevin will followup with Design team to make sure everyone is on figma https://www.figma.com/files/team/1043961321383537981/TDM-Calculator-project/members?fuid=775836858007206739
• [x] Kevin will talk to Shaeeka about creating an issue to create a hierarchical structure in figma, see example

Recurring items: Happens on the PM Saturday meeting

• [ ] Review assignments for each PM
  • [ ] Bonnie
  • [ ] Kevin
  • [ ] Seena
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [x] review #1042
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[KPHowley]

1/22/22 Meeting Agenda

Prep work to prep for meeting

• [x] Update deck https://github.com/hackforla/tdm-calculator/issues/888

Recurring items: Happens on the PM Saturday meeting

• [ ] Review assignments for each PM
  • [ ] Bonnie
  • [ ] Kevin
  • [ ] Seena
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [x] Review: https://github.com/hackforla/tdm-calculator/issues/888
• [x] Review Design: https://github.com/hackforla/tdm-calculator/issues/875
• [x] Review Design: https://github.com/hackforla/tdm-calculator/issues/880
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[KPHowley]

1/29/2022 Meeting Agenda

Prework to prep for meeting

• [ ] #890
• [ ]
• [ ]

Recurring items: Happens on the PM Saturday meeting

• [ ] Review assignments for each PM
  • [ ] Bonnie
  • [ ] Kevin
  • [ ] Seena
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [ ]
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

• Github Milestone Cleanup

• Went thru the milestones and moved issues around.
• Created a Z-Continuous milestones for tracking all tech debt, project management and documentation kind of issues
• Seena would update the milestone spreadsheet with the actual dates for tracking

Task Items

[dposada90]

Agenda Items for next meeting:

• Issue refers to a "target Points Page" feature, but no p-feature label exists #1022
• Discuss breaking out issues in the "Project Documentation" bucket -- very general as-is
• Discuss whether information referenced in issue #941 is required for public comment milestone?
• Find all issues that reference adding organizations and sort out what their relationship is (e.g. issue #323)

[dposada90]

Action items from Saturday talk: To audit list of issues with labels currently assigned and look for relabeling p-feature list Right to be forgotten features (GDPR equivalent): removing profiles, removing saved projects, clearing cookies & personal information Need to add a feature and related issues for self-administration activities: edit profile information, project assignments, etc. Change ownership of the zoom link for Saturday meetings

[KPHowley]

2/12/22 Meeting Agenda

Prework to prep for meeting

• [ ] #890

Recurring items: Happens on the PM Saturday meeting

• [ ] Review assignments for each PM
  • [ ] Bonnie
    • [ ] https://github.com/hackforla/tdm-calculator/issues/955
  • [ ] Kevin
  • [ ] Seena
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [ ] To audit list of issues with labels currently assigned and look for relabeling p-feature list
• [ ] Right to be forgotten features (GDPR equivalent): removing profiles, removing saved projects, clearing cookies & personal information
• [ ] Need to add a feature and related issues for self-administration activities: edit profile information, project assignments, etc. #780
• [x] Change ownership of the zoom link for Saturday meetings

FYIs

Notes from Meeting

Task Items

[KPHowley]

2/19/22 Meeting Agenda

Prework to prep for meeting

• [ ] #890
• [ ]
• [ ]

Recurring items: Happens on the PM Saturday meeting

• [ ] Review assignments for each PM
  • [ ] Bonnie - #955
  • [ ] Kevin
  • [ ] Seena
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [x] Review New Checklist Design
• [x] Review User testing status
• [ ] Review slide Deck - #888
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[KPHowley]

[Date ] Meeting Agenda

Prework to prep for meeting

• [ ] #890
• [ ]
• [ ]

Recurring items: Happens on the PM Saturday meeting

• [ ] Review assignments for each PM
  • [ ] Bonnie
  • [ ] Kevin
  • [ ] Seena
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [ ] #1010
• [ ] #888
• [ ] Review Design priorities
• [ ] #831
• [ ] Design for exemptions #1042
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[ExperimentsInHonesty]

• Please add this to next agenda that I am at https://github.com/hackforla/tdm-calculator/issues/960

[ExperimentsInHonesty]

• Let's discuss this at next meeting https://github.com/hackforla/tdm-calculator/issues/960

[Biuwa]

4/9/22 Meeting Agenda

Pre-work to prep for meeting

• [ ] #890
• [ ]
• [ ]

Recurring items: Happens on the PM Saturday meeting

• [ ] Review assignments for each PM
  • [ ] Bonnie
  • [ ] Kevin
  • [ ] Seena
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [ ] #960
• [ ] Dependencies should be reviewed- (https://github.com/hackforla/tdm-calculator/projects/1?card_filter_query=label%3A%22epic%3A+ux+r1+feature+improvement%22)
• [ ] Review slide Deck - #888
• [ ] Carryover Items to the next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[ExperimentsInHonesty]

Please add this to this week's agenda and get it done during the meeting

• [ ] Taking a picture of the team CTA Instructions

[Biuwa]

4/23/22 Meeting Agenda

Pre-work to prep for meeting

• [ ] #890
• [ ]
• [ ]

Recurring items: Happens on the PM Saturday meeting

Review assignments for each PM

• [ ] Bonnie
• [ ] Kevin
• [ ] Seena
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [ ] #960
• [ ] Review/change the zoom link for Tuesday's Stakeholders' meeting
• [ ] Change the link for Wednesday's meeting; Claire says the link will unavailable after May 19th
• [ ] Review slide Deck #888
• [ ] #1115
• [ ] #1010
• [ ] Carryover Items to the next meeting that don't get addressed

FYIs Notes from Meeting Task Items

[Biuwa]

5/1/22 Meeting Agenda

Pre-work to prep for meeting

• [ ] #890
• [ ]
• [ ]

Recurring items: Happens on the PM Saturday meeting

Review assignments for each PM

• [ ] Bonnie
• [ ] Kevin
• [ ] Seena
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [ ] https://github.com/hackforla/tdm-calculator/issues/960
• [ ] Review/change the zoom link for Tuesday's Stakeholders' meeting
• [ ] Change the link for Wednesday's meeting; Claire says the link will unavailable after May 19th
• [ ] Review slide Deck https://github.com/hackforla/tdm-calculator/issues/888
• [ ] https://github.com/hackforla/tdm-calculator/issues/1115
• [ ] https://github.com/hackforla/tdm-calculator/issues/1010
• [ ] Carryover Items to the next meeting that don't get addressed

FYIs Notes from Meeting Task Items

[ExperimentsInHonesty]

[Date ] Meeting Agenda

Prework to prep for meeting

• [ ] #890
• [ ]
• [ ]

Recurring items: Happens on the PM Saturday meeting

• [x] Review assignments for each PM
  • [ ] Bonnie
  • [x] Kevin
  • [x] Seena
  • [x] Syria
  • [x] Ebi
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [ ] LADOT and LACP have provided new link to replace old urls. These updated links need to be added to the issues that are waiting for them or have new issues made. The time sensitive is High. Here are the replacement links and the locations I (bonnie) know about https://github.com/hackforla/tdm-calculator/issues/975#issuecomment-1179576970
• [ ] add Syria and Ebi to email and remove anyone who no longer needs it
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

• We offboarded Kevin and Seena from issues (but not from anything else)

Notes from Meeting

Task Items

• Sryia will sort out which issues need to be updated and created for the links we need to update (see above)
• Do full offboarding for Kevin and Seena https://github.com/hackforla/tdm-calculator/issues/1048

Add this issue to next weeks agenda

• https://github.com/hackforla/tdm-calculator/issues/1051
• https://github.com/hackforla/tdm-calculator/issues/1072
• Review the new issue approval column and get issues unstuck

[ExperimentsInHonesty]

About page has a link to TDM Program Guidelines The URL needs to be replaced with the new URL https://planning.lacity.org/odocument/c3c9b320-4431-49ff-99d2-15b479c06074/Revised_DRAFT_TDMProgramGuidelines_June2022.pdf The wording of the display text should not change, only the link it goes to.

Project level zero (page 3) and the checklist has links to Draft Revised TDM Ordinance The URL needs to be replaced with the new URL https://planning.lacity.org/odocument/bb9114b3-29e3-423f-8b91-027afb242e63/Revised_DRAFT_TDMOrdinance_June2022.pdf The wording of the display text should not change, only the link it goes to.

Also, if there is any other place in the application (such as in tool tips) where it links to the draft ordinance, that also must be changed.

[SMR9220]

2022-07-16 Meeting Agenda

Pre-work to prep for meeting

• [ ] #1159
• [ ] #865
• [ ] #1216

Recurring items: Happens on the PM Saturday meeting

Review assignments for each PM

• [ ] Bonnie
• [ ] Syria
• [ ] Ebi

New Items

• [ ] Carryover Items to the next meeting that don't get addressed

FYIs Notes from Meeting Task Items

[SMR9220]

2022-08-13 Meeting Agenda

Pre-work to prep for meeting

• [ ] #890

Recurring items: Happens on the PM Saturday meeting

Review assignments for each PM

• [ ] Bonnie
• [ ] Syria
• [ ] Ebi

New Items

• [ ] #866 Who should provide this detailed video?
• [ ] Ebi has created a new developer issue for the favicon. [insert issue number]
• [ ] Rene will create new mock ups for FAQ screen, add it as a nav-bar element?
• [ ] What is a feature freeze?
• [ ] #1219 What is the deadline for User test #3

FYIs Notes from Meeting Task Items

[SMR9220]

2022-08-13 Meeting Agenda

Pre-work to prep for meeting

• [x] #1244

Recurring items: Happens on the PM Saturday meeting

Review assignments for each PM

• [x] Bonnie
• [x] Syria
• [x] Ebi

New Items

• [x] FAQ document, please review and choose which items we should prioritize (maybe appx. 10-15)
• [ ] If John is back, determine a time for him to show James how to create development issues.

FYIs

Notes from Meeting & Task Items

re the faq document.

• [x] The notes about history of the doc should be in the issue
• [x] the prior version should be in a doc by itself
• [x] the new version in its own document, read for editing by the stakeholder

John

He is not back yet for this meeting, so the John item is carried forward to the team meeting Talk to john about getting someone on the team to make this change. Bonnie does not want John to do it. https://github.com/hackforla/tdm-calculator/issues/1072

[Jane4925]

FAQ page content and design preference testing report to be discussed and reviewed before putting into 10/18/2022 stakeholder meeting slide deck: https://docs.google.com/presentation/d/1d9ikjG6OdJY_oOSEFZ-hI9927UjtuDYWvP-c_GL2K4c/edit#slide=id.gffee5f5b37_0_20

[Biuwa]

2022-10-15 Meeting Agenda

Pre-work to prep for the meeting

https://github.com/hackforla/tdm-calculator/issues/890 [ ] [ ] Recurring items: Happens on the PM Saturday meeting

Review assignments for each PM

• [ ] Bonnie
• [ ] Syria
• [ ] Ebi

finish adding labels to the issue that are still missing them (see audit links above) review issues with epic label and define how to break down further

New Items

• [ ] User Testing for https://github.com/hackforla/tdm-calculator/issues/1241
• https://docs.google.com/presentation/d/1d9ikjG6OdJY_oOSEFZ-hI9927UjtuDYWvP-c_GL2K4c/edit#slide=id.gffee5f5b37_0_20
• [ ] New Design Mock-up
• [ ] https://github.com/hackforla/tdm-calculator/issues/1244
• [ ] https://github.com/hackforla/tdm-calculator/issues/1248
• [ ] https://github.com/hackforla/tdm-calculator/issues/1072

Carryover Items to the next meeting that don't get addressed FYIs Notes from Meeting Task Items

[SMR9220]

2022-11-05 Meeting Agenda

Prework to prep for meeting

• [x] #878 is this outdated, can we close it?
• [x] #866 is this outdated, can we close it?
• [x] Jane would like to know, before our next Wednesday team meeting, "Do we have a step by step written plan of all the things that need to be added to the TDM Calculator, each sub-phase (eg, design, discuss with dev, stakeholder review/input, design iterations, testing, stakeholder review/approval, iterating, etc) with dates, milestones, and dependencies (official project management meaning) to be ready for users in a state of full implementation and integration with LADOT systems? I believe this should be achieved by end of March or early April 2023, with time to allow for glitches and delays."

Recurring items: Happens on the PM Saturday meeting

• [ ] Review assignments for each PM
  • [ ] Bonnie
  • [ ] Syria
  • [ ] Ebi

New Items

• [x] #1259

FYIs

• Renee is back from vacation
• We will receive mock ups for the FAQ admin feature issue #76 by Wednesday, November 2nd
• Waiting for Stakeholders input on Greyed Out Tooltip Edits. Should expect these by November 7th

Task Items

• [ ] TDM FAQ Draft edits need to be reviewed