Content: Draft email for Snapshot Submittal notification

[ExperimentsInHonesty]

Overview

We need to draft the email message that will be sent from the application to the DRO when a snapshot is submitted by a user so that the LADOT DRO staff member will be able to log into the application and see the submission details on the Manage Submission page

Details

in the email it will have the Project ID, and take you to Snapshot Admin (should be Manage Submissions) page showing the selected project

• Email Title
  • The email title should be the following, where {DRO NAME}is the name of the DRO (e.g,, New Snapshot Submission for DRO: Valley)
    • New Snapshot Submission for DRO: {DRO NAME}
• Email Body
  • will include a link to the application with the project ID encoded in the link (similar to how the snapshot sharing works). Please make sure that when you provide the link, it has a unique name, such as "Manage Submission for Project {ID}" where {ID} would be the project ID, instead of repeating a generic link name (e.g, "click here", "Manage Submissions", etc.)

Action Items

• [x] Assign yourself to this issue.
• [x] Move the issue from Prioritized Backlog to In Progress.
• [x] Read the Decision Record: https://github.com/hackforla/tdm-calculator/wiki/Snapshot-Submission-Email-Format-&-Details
• [x] Go to the folder (resource 1.01), and Create a Google Document called

  Manage Submission messaging #2424
  

• [x] Draft text, including general formatting. Make sure it matches any guidance in the Style Guide wiki pages, presentation, or any open issues with new guidance (resource 1.02)
• [x] If there is no slide listed on this issue, check in the staging deck for one and make if missing
• [x] Add link to document and the proposed text to the slide
• [x] Add comment to slide

  Bonnie to check this slide and move to Release Deck
  

• [ ] Receive approval from stakeholders. Implement feedback as necessary.
• [ ] If this issue is still open https://github.com/hackforla/tdm-calculator/issues/2412 update it with the approved language, or if it's closed with a PR, create a new dev handoff issue to update the language in the messaging
• [ ] Reassign any previous assignees to this issue.
• [ ] Close this issue.

Resources

• 1.01 TDM Google Drive > UI/UX >Content (written content for the site) > Manage Submission
• 1.02 https://github.com/hackforla/tdm-calculator/wiki/Figma

GitHub

Figma

Dev Site

Slides

• Staging Deck
  • Staging Deck, slide 2424
• Release Deck
  • 2025-11-18 Release Deck, slide 2424

[Maarimar]

Email draft link added to slide in Staging Deck: Message doc link Staging deck link

[ExperimentsInHonesty]

@Maarimar I reviewed the messaging and the slide. Made a few minor changes, added some questions to the slide. Rabia is moving it to the release deck (discussion section), but here is what it looks like

[Vihardesai20]

we met with stakeholders and kevin provided a sample of an email footer from LADOT Bonnie will add this to issue

[Rabia2219]

[ExperimentsInHonesty]

@Maarimar

• I revised the text for the email. See Manage Submission notification messaging #2424. Please use the image in the comment above https://github.com/hackforla/tdm-calculator/issues/2424#issuecomment-3559232495 and mock it up in Figma what the email layout should be.

[Maarimar]

@ExperimentsInHonesty Are we looking for something like this or more simple? Would we like a mobile version as well?

[ExperimentsInHonesty]

@Maarimar Just leaving a note here to remind us that you were going to simplify the footer on this to remove the persons name, title and phone number, but leave the left blue bar, gray box, logo and Name of department.

[Maarimar]

Here's how it looks so far!