Agenda for PM CoP roadmap meetings

[ebele-oputa]

Overview

This issue tracks the agenda for the PM CoP roadmap meetings. 11/11/21 11/18/21

Resources

Roadmap Issue - #309

[ebele-oputa]

Agenda for 11/11/21

• Roll call
• Research updates #305
• Review of PM responsibilities doc #308
• PM CoP Google File Migration #313

[ebele-oputa]

Agenda for 11/11/21

• Roll call
• Research updates Create a roadmap for PM COP #309
• Review of PM responsibilities doc Create a responsibilities doc for CoP #308
• PM CoP Google File Migration PM CoP Google File Migration #313

Research Updates

We have recruited a researcher to analyse the surveys, roadmap-related issues and any documentation that could provide information on the needs of the members of the product management community of practice which would help in creating a roadmap, and if there's no valuable information from the surveys or if there's information that needs to be probed further, determine if there's need for further research.

The progress of the research is documented in this issue #305

[ExperimentsInHonesty]

• [x] Update slack reminders that contain the zoom link to the CoP meetings

[ExperimentsInHonesty]

11/18/21

Check on the following issue to see their progress

• Review progress on #305 Ebele
• Next steps or progress #309
• Review #308 Carol
• Progress #313 Priyanka

[ebele-oputa]

12/02/21 Meeting

Roll call - Bonnie, Olivia, Ebele

Decisions:

• Modify the roadmap meeting time to suit the availability of the PM CoP leads
• Postpone the product management community of practice meeting till January
• Provide progress updates during the next meeting

[ExperimentsInHonesty]

Next meeting discuss

• [ ] using this https://github.com/hackforla/product-management/issues/259#issuecomment-997142335 as an activity where we
  • ask each member to go investigate a tool and annotate it in the sheet
  • ask members to add tools that are missing
  • ask members to identify if their team has used the tool. Which they can check the historical by searching the github issues for the name of the tool

[priyatalwar]

Add this issue to this week's agenda: https://github.com/hackforla/product-management/issues/285

[priyatalwar]

CoP Meeting Agenda 2022-1-5

prework

Roll Call:

Recurring Action Items

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each CoP Lead (starting with those present)
    • [ ] Bonnie
    • [ ] Priyanka
    • [ ] Ebele
    • [ ] Carol

Other agenda items

• [ ] Roadmap #309
• [ ] Make an issue for PM CoP Recurring Action items similar to this https://github.com/hackforla/UI-UX/issues/189
• [ ] Decide cadence for PM CoP meetings

Notes from meeting

[priyatalwar]

[DATE] Agenda and Notes

Prework

• [ ] issue for audit (needs to be created)

Roll Call

• [ ] Bonnie
• [ ] Priyanka

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Work on Wiki
• [ ] Review Information Updates to CoP https://github.com/hackforla/website/issues/2758
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Priyanka

Items Carried Forward

New Items

• [ ]
• [ ]
• [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Task items from Team meeting to review

• [ ]
• [ ]

Notes from meeting

New Task Items

• [ ]

Items for next week's agenda

• [ ]

[chiusano]

Mike here from the Marketing Team. Bonnie said at next CoP meeting she will speak to PMs regarding video project submissions and receiving a response as to whether or not they will participate.

github issue

[ExperimentsInHonesty]

Let's add this to a brain storming meeting https://github.com/hackforla/product-management/issues/259 Also, asking each pm to identify the constraints for one tool at each meeting.

[ExperimentsInHonesty]

Useful items in the CoP

• Bryce, HUU
  • Getting to know the other PMs
  • Understanding what else is happening at Hack for LA (org wise)
  • Getting input from other PMs about specific challenges (e.g., budget plans)
  • Sharing research
  • Who I should talk to in the org
• Julia, Expunge Assist
  • Project Updates
  • Onboarding Documents (seeing how other pms have done that)
  • Understanding content management systems
  • Speakers (will be interesting)
• Yas, Design System
  • Document sharing
  • Emotional Support
  • Sounding board (is this team expectation reasonable)
• Sophie, 311-Data
  • Reduce time reinventing or using things that are not useful
  • Shared project learnings
• Karen, Civic Tech Jobs
  • to Reach Bonnie
  • New ideas for how to manage the organization
  • Identifying gaps in our practices and in the org for Product
• Analicia, Expunge Assist (new pm)
  • Collaboration
  • Insight with what is working with other project
  • Looking forward to CoP meeting and specifically that there is a designed place and time for questions outside of the specific project team.
• Yumeng
  • helpful for new joiners
  • learning from other teams

[ExperimentsInHonesty]

Areas for improvement

• Bryce, HUU
  • more sharing of examples
  • Agenda varies, potentially more structure
• Analicia, Expunge Assist (new pm)
  • Reach Bonnie
  • Structure
• Sophie, 311-Data
  • improve Product Wiki
• Karen
  • More consistency with the community of practice agenda
  • CoP leads
  • way to flag wiki items that need updating or creating
• Julia, Expunge Assist
  • Agenda Structure and share in advance
  • CoP leadership
• Yas, Design Systems
  • More attendance makes the meetings more useful
  • Have a breakdown of the type of things we do per meeting (sections of the meeting) or per week
• Yumeng, Expunge Assist
  • specific topics (like roadmaps, external stakeholders, etc.)
• Aj, Access the Data
  • distinction between Product and Project Managers

[ExperimentsInHonesty]

2023-08-04

• [ ] Review the engineering CoP Meeting schedule format https://github.com/hackforla/engineering/wiki/CoP-Meetings
• [ ] Review the previous agendas
  • [ ] to find the notes about what the PMs wanted from their Community of Practice
  • [ ] see what got covered: https://github.com/hackforla/product-management/issues/131
• [ ] Set goals for the CoP
  • [ ] How will we measure

Potential activities

• Project updates - monthly in a google doc, one document for a year (new month on top)

[joyceguo99]

Action items:

• [ ] In Onboarding Deck, slide 35, add team specific guide to create experience ticket
• [ ] Move everyone's experience ticket to appropriate project board
• [ ] Recruit for other CoP leads for the PM community of practice
• [ ] Figure out when to meet for planning

[ExperimentsInHonesty]

2023-12-01

Resources

• see how they organize meetings
  • https://github.com/hackforla/engineering/wiki
  • https://github.com/hackforla/UI-UX/wiki
• see how they designed their wiki
  • https://github.com/hackforla/data-science/wiki

[1610saas]

12/01/23 Meeting

Discussed:

• Types of activities we want to include

1. Workshops - subject and industry specific (Workshop review of assigning user stories, effort estimation, acceptance criteria)
2. Networking - Happy Hour; Getting to know the other PMs
3. Meet a "Speaker" - external or internal speaker sharing personal professional experience; QA session included

Action items:

• [ ] Review resources:

see how other COP organize meetings

• https://github.com/hackforla/engineering/wiki

• https://github.com/hackforla/UI-UX/wiki see how they designed their wiki

• https://github.com/hackforla/data-science/wiki

• [ ] Present ideas to the other COP Lead group members; discuss best practices and decide if we want to leverage any of them

• [ ] Create a draft schedule for Jan/Feb 2024

• [ ] Types of activities we want to include

1. Workshops - subject and industry specific (Workshop review of assigning user stories, effort estimation, acceptance criteria)
2. Networking - Happy Hour; Getting to know the other PMs TBD
3. Meet a "Speaker" - external or internal speaker sharing personal professional experience; QA session included TBD

• [ ]

• [ ] Review the following items, confirm the current state, and come up with an improvement plan if needed**

  • [ ] Understanding what else is happening at Hack for LA (org wise) - how do you keep yourself updated?
  • [ ] Getting input from other PMs about specific challenges - the best way to collect feedback and suggestions for Workshops. Surveys?
  • [ ] Who I should talk to in the org & Onboarding Documents - review existing documentation, create a list of required updates (if needed)

[ExperimentsInHonesty]

I can be available at 1 of the pm meetings per month to answer HfLA questions. Anyone who has questions could add it to an issue with each question being a comment, and then we can add answers to the comments, for other people to read.

[ExperimentsInHonesty]

Ksenia reached out to the other peoples who are interested in co-leading and is waiting to hear back from them

[dolla24]

1/5/23 Meeting Discussed:

We may likely change our meeting schedule dates (weekdays likely 4:00 -7:00) Types of activities we want to include Workshops - subject and industry specific (Workshop review about assigning user stories, effort estimation, acceptance criteria) Networking - Happy Hour; Getting to know the other PMs TBD Meet a "Speaker" - external or internal speaker sharing personal professional experience; QA session included. (In the works a speaker with verse industry experience "FreedomPop", Internet Brands", "DISH Network"

We talked about opening a Q&A for new members on any topic of inquiries.