Offboarding and Team Members Cleanup

[ExperimentsInHonesty]

Overview

We need to maintain a cycle of offboarding and team members cleanup so that we can remove formers LP Team members who left the team officially and team members who are inactive.

Action Items

• [ ] Do a one time audit of all team members to clean up the resources (roster/GitHub/google drive, etc.)
  • [ ] Add members that need to be removed to the comments on this issue
    • [ ] remove #342 from icebox and remove dependency label and put into prioritized backlog
• [ ] Review all issues assigned to members
  • [ ] Check for members who are inactive on their issue
    • [ ] communicate with them using the message below for the appropriate week
    • [ ] After X weeks
      • [ ] Remove former members using the onboarding and offboarding issues
      • [ ] Move their issue to an old issue that needs review column

Resources/Instructions

Messages

Week 1

• Issue message

@[insert github handle] This issue has not had an update since ______.  If you are no longer working on this issue please let us know. 
 If you are able to give any closing comments related to why this issue stopped being worked on or if there are any other notes that never got added to the issue.  We would appreciate it.  If you are still working on the issue, please provide update using these guidelines
1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

• Slack message

Hi @[insert slack handle] You are assigned to an issue that has not been updated since  ______.  We are reaching out because we are trying to do a cleanup.  Please see issue for how you can help us with that [link to issue comment]

Week 2

Send an email with the same text as the issue comment

Hi [insert name], 

I'm the current PM from Lucky Parking.  I am trying to do a cleanup on the board.  Hopefully you can help me.

The [name of issue] issue you are assigned to has not had an update since ______.  If you are no longer working on this issue please let us know. 
 If you are able to give any closing comments related to why this issue stopped being worked on or if there are any other notes that never got added to the issue.  We would appreciate it.  If you are still working on the issue, please provide update using these guidelines
1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

Week 3

• Issue Message

We did not hear from the assigees after trying via issue comments, slack and email for 2 weeks.  We have removed them from the issue and placed it in old issue that needs review column.

[ychu196]

We will need to offboard Gordon Ruby