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Published 20 hours ago • verified publisher icon hackforla

EA: Weekly PM Meeting Agenda

Open brandohayes opened this issue 3 years ago • 97 comments

This issue tracks the running agenda for the Internal PM Weekly Meetings

Agenda Template:

## 2024-10-14 Meeting Agenda

### Meeting Facilitator (responsible for Prework):
### Meeting Note-taker:

### Prework to prep for meeting
- [ ] Create agenda
- [ ] https://github.com/hackforla/expunge-assist/issues/1543
- [ ] https://github.com/hackforla/expunge-assist/issues/1621

### PMs Roll Call
- [ ] Maria
- [ ] Rachel
- [ ] Rick
- [ ] Runsheng
- [ ] Vanessa

### Recurring items: Happens on the ________ meeting
 - [ ] review any issues that are in the new issue approval column on the [project board](https://github.com/orgs/hackforla/projects/77)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team
       - [ ] [Content](https://github.com/orgs/hackforla/projects/77/views/6)
       - [ ] [Design](https://github.com/orgs/hackforla/projects/77/views/2)
       - [ ] [Dev](https://github.com/orgs/hackforla/projects/77/views/4)
       - [ ] [Research](https://github.com/orgs/hackforla/projects/77/views/7)
       - [ ] [Product](https://github.com/orgs/hackforla/projects/77/views/8)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic and main labels](https://github.com/orgs/hackforla/projects/77/views/11) 
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ] #

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

brandohayes avatar Jan 21 '22 02:01 brandohayes

[1/24/22] Agenda and Notes

Attendees

Val, Brandon, Tom

Recurring items:

New Meeting Items

FYI

Notes from Meeting

  • [ ] Development updates:
    • [ ] new developer officially - Jean; already familiar with the whole structure of HfLA; also Sydney is joining this week; 2 new devs
    • [ ] Daniel - working with design, getting some things flashed out
    • [ ] Daniel needs to meet with a content writer (Sam), to make last changes about text
  • [ ] Research updates:
    • [ ] hiring 2-3 researchers and 1 writer
    • [ ] writing research plan
  • [ ] Discussion:
    • [ ] direction of the research team, contextual interviews, marketing and MVP usability; need to start on outreach ASAP, usability study is the next logical step
    • [ ] EA 2.0. - where the project is going 6 months after the MVP is done?
    • [ ] Is the project even viable? Research across states
    • [ ] removing people who are no longer on the team/ add new people, Brandon - knows how to do it on Google Drive, can update roaster first (see task item #1)
    • [ ] UX Content Writer - Tom is PM for Sam; circle back with Bonnie to the idea of creating a community of practice for writers; Sam can join any meeting, the issue is the different time zone for her
    • [ ] Bridget availability, role, operation PM
    • [ ] Possibly bringing QA Tester on the team (Val's contact), mentorship is available, Brandon talked to Daniel; will join Thursday Zoom call

Task Items

  • [ ] update roaster - each PM for its own team, then we can update everything across
  • [ ] Brandon will follow up with the lead to get a timeframe on MVP (95%, conservative - month)
  • [ ] Brandon will create a recurring alert for PM meeting on Slack channel
  • [ ] Val will check with Sam about the team she wants to join (e.g., design, PM), Tom as her point of contact
  • [ ] Tom will reach out to Bridget on Slack about operation PM tasks/responsibilities

Items for next week's agenda

  • [ ] UX Content Writer update, PM, community of practice, which team should be attached to
  • [ ] Bridget's role

ValeriyaMetla avatar Jan 24 '22 19:01 ValeriyaMetla

[1/31/22] Agenda and Notes

Prework

Roll Call

Recurring items:

New Meeting Items

  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda
    • [ ] UX Content Writer update, PM, community of practice, which team should be attached to
  • [ ] Bridget's role
  • [ ] Slowness in the design team/ Bringing in a PM to supervise UI/ design team

FYI

Notes from Meeting

  • 2 new devs join (be a tester and be a dev for the team); need to be added to Github site
  • Progress - questions about Figma design (image has white background behind it - get same image without white background)

Task Items

Items for next week's agenda

jessicaherling avatar Jan 31 '22 19:01 jessicaherling

[1/31/22] Agenda and Notes

Brandon updates Two new Devs started last week -Igor and Carv (??) they need access to Github- they are doing new member orientation

Brandon- ask to reach out to Tiernery about asset images

Jessica-

  1. bringing on new researchers (taking up time)
  2. Research coming up with research plans- several options to speed up implementing the research plan
  3. They discussed this with Bonnie
  4. They are meeting with new content writers
  5. Questions about continuing Tuesday meeting
  6. Jessica wants to get a barebones example of pre-MVP to give to research. Andan provides https://expungeassist.org/#/

Andan mentions Design team has been slow on Figma updates- Daisy (lead designer) has been busy. Tonight Andan will ask what she has time to do with project. A new designer has show interest- if he comes to tonights meeting Andan will assess his experience.

bi-weekly Tuesdays UX/UI meeting will continue with flexibility.

Andan remind team about effort to find a PM to replace him working with UI/ design

Andan-Eddy avatar Jan 31 '22 20:01 Andan-Eddy

[2/7/22] Agenda and Notes

Prework

Roll Call

Recurring items:

New Meeting Items

  • [ ] Can we move the PM meeting at 6 pm EST (3 pm Pacific) starting the following week 2/14? (Andan is leaving, Jess, Val, and Brandon all got full time jobs now)
  • [ ] The research team is preparing got usability testing, so we need to talk with design team about what features they want to test? What are the design needs for usability testing?
  • [ ] Can lead designer join our research meeting one of these weeks to talk with the team, explain the prototype, so the team can ask all the questions? Or we can join their meeting? Or just set up something up?
  • [ ] What type of mvp is it desktop or mobile? In what Format would it be? Functional app? Figma? All the details about that
  • [ ] Carry over to next week anything we didn't get covered this week
  • [ ] Make next weeks agenda

FYI

Notes from Meeting

  • Design: Utkarsh to take over a PM role; possibly Design - TBD; Tom in Dev right now - could switch or work on these roles together
  • Content Writing: Talking with Tom and others about how to organize it and whether to merge with Design, talked with Daisy too; seeing a need to collab more - questions about whether content needs its own PM; does Daisy have more time to meet with you?
  • Research - updates on research plan, new members, questions about usability

Task Items

Items for next week's agenda

jessicaherling avatar Feb 07 '22 18:02 jessicaherling

[2/14/22] Agenda and Notes

Prework

Roll Call

Recurring items:

New Meeting Items

  • [ ] Sam to discuss MVP
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

Notes from Meeting

  • Research update - usability testing; interview guide; desk research
  • Dev - new MVP date is 28th of February; discussed with Bonnie - Daniel making onboarding and off boarding procedures; Daniel met up with Sam about clear statements
  • Sam updates about MVP- development after MVP to configure the letter generator in the best way (how that works from coding side of things -> Sam structure content); design - questions about how to hand over work from content all the way over to development, haven't figured that out yet; writer coming on board
  • Sam - went and did a test run of website as of right now; form pieces that are done, spits out a letter that is unusable (example: will send screenshot later -> depending on what you put in the letter, then it will give you a sentence - dependent on check boxes you pick - there is a To whom it may concern - there is no this is who I am - grammatical things in background - some words are not what user puts in - might be the introduction just hasn't been coded yet)- question is to market the product to lots of different states and what not - from that point of view need something that is a simple template that is usable - doesn't have to be complex - first sentence starts off with and also (don't do that) - from otherwise of it - research - simplistic product the might not want to partner with it and wouldn't use it if it wasn't simplistic - how to handle the question and let it proceed; from content side do an audit and cosmetic change to change the words so it's structured properly: how to create best MVP possible? (marketing, product, partnering with organizations); Andan's initial thoughts - part of it is the level of emergency about the usability of the tool - we are the people who make these decisions - it's not going to be they do the MVP and we put the letters out - MVP is to get bugs out of software - once doing that we start presenting our project - test with other Hack for LA projects and have partners and be transparent with them that this will not be the thing that you are using - part of initial marketing - can't present outside of project - tell partners we are testing; Sam - noticed it and thought it was something to be aware of - looks quirky? Wait until development is done and we will do a beta test for us and we will notice that - does the problem show up in the figma too?

Task Items

  • [ ] Sam create an issue with screenshots and assign to Thomas, Andan. Thomas, Jessica, Val, and Brandon

Items for next week's agenda

jessicaherling avatar Feb 14 '22 20:02 jessicaherling

[2/21/22] Agenda and Notes

Prework

Roll Call

Recurring items:

New Meeting Items

  • [ ] Sam to discuss MVP
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

Notes from Meeting

  • We begin with how the paragraphs are broken up
  • Sam mention she will attend the Team (all-hands meeting) to discuss MVP problems with the dev team
  • Brandon discusses how to make the input more intuitive
  • Andan- asks how urgent this needs to be addressed
  • Sam- wants to make fixes before usability test
  • Tom suggests getting rid of grey text
  • Sam- says grey text needs to be made
  • Brandon asks if Sam can adjust grey text before MVP
  • Sam says she can change the scripts but getting done by 28th will be exteme.
  • Brandon- says he will push this to Dev tonight and we will go over this with dev in tomorrow nights meeting
  • Sam asks about her new model for the app when should go back to working on that- Andan Suggest do user testing -and have Sam continuing to work on new model - then blend her work and user feedback
  • Internal testing: we can do wire framing and google forms to get internal feedback - before we launch MVP
  • Plan google forms letter before usability testing - finish MVP- compare the google form letter to MVP in usability test
  • Brandon discusses replacing all zoom meetings

Task Items

Items for next week's agenda

Andan-Eddy avatar Feb 21 '22 23:02 Andan-Eddy

[2/28/22] Agenda and Notes

Prework

Roll Call

Recurring items:

New Meeting Items

  • [ ] Introduce Mahmoud
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

-Brandon reiterates MVP will be pushed back -Brandon says Sam wants to just do internal testing- after MVP is finished (she couldn't find tools to do A/B testing) -Daniel already has feedback from 2.22.2022 meeting -Brandon will be leaving- says we will go through off boarding this Thursday -Brandon say we NEED to find dev lead- Daniel needs to focus on documentation. -Andan: Daisy is redoing minor revamp of landing page -Val: research is creating a research plan- there is a researcher working on expunge assist across states/ Anna is taking over as Research lead. Val will continue with management duties. -Brando

Andan-Eddy avatar Feb 28 '22 23:02 Andan-Eddy

[03/21/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM

New Meeting Items

FYI

Notes from Meeting

  • [ ] New PM - introductions
    • [ ] Tom is giving permissions to Google Drive, adding to the roster, etc.
    • [ ] Tom explains about the labels on GitHub
    • [ ] Jamie will attend design/development meeting
  • [ ] Val is giving an update about the research team
    • [ ] internal usability study prep will be done by April 1
    • [ ] spoke with Sam, will change issues/labels, Val will support her to make changes
  • [ ] Tom - MVP is almost ready, minor changes are going on
  • [ ] Val - found an issue with research label, #487, Tom will check with the development
  • [ ] Jamie - responsibilities of the PM, design team

Task Items

  • [ ] Tom : Make comment for Jamie's onboarding
  • [ ] Start putting reminder in the channel and agenda items
    • [ ] Timeline of MVP and work across the time
    • [ ] Creating GitHub Step by Step
  • [ ] Think about changing to once per month?

Items for next week's agenda

ValeriyaMetla avatar Mar 21 '22 22:03 ValeriyaMetla

[03/28/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM

New Meeting Items

FYI

Notes from Meeting

  • [ ] Jamie - need to reach out to Daisy
  • [ ] Val - design system discussion, meeting with Daisy
  • [ ] Design Meeting - maybe Val can join
  • [ ] Going through Kanban board
  • [ ] Feature Label - clean up
  • [ ] Managing GitHun across the team - adding it to Wiki
  • [ ] Usability testing discussion

Task Items

  • [ ] Tom : Make comment for Jamie's onboarding
  • [ ] Start putting reminder in the channel and agenda items
    • [ ] Timeline of MVP and work across the time
    • [ ] Creating GitHub Step by Step
  • [ ] Think about changing to once per month?

Items for next week's agenda

ValeriyaMetla avatar Mar 28 '22 22:03 ValeriyaMetla

Please add this to this week's agenda and get it done during the all team meeting, or do separate ones in each meeting. Just be sure to name them to reflect the team name and if it's just the dev team, please say Expunge Assist - dev team.png

ExperimentsInHonesty avatar Apr 15 '22 19:04 ExperimentsInHonesty

[05/2/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM

New Meeting Items

FYI

Notes from Meeting

  • how to handle issues no longer valid - close with a note? delete?
  • Review of the board and backlog together
    • do we want to mark milestones now?
    • Add dependency label when issue has a dependency
    • MC 031 form - how is this used?
    • what needs review with Bonnie? e.g. forms saving progress "continue from before"
  • Internal testing results to be reviewed further by Research team. To talk further on how to present them to team
  • Design system
    • Val needs info on how to manage audit work / what tools
    • ticket needs to be broken out further so work can be split between people
  • Content Team
    • ticket review
    • Sam helping PM duties, Val shared lot of tips
    • Content would like PM support from all PM's, clarification and guidance

Task Items

  • [ ] Tom to review icebox issues with Daniel/dev team
  • [ ] Jamie to review Design tickets further - missing feature label, reach out with Daisy about older issues
  • [ ] Jamie - set up a meeting w/ Val and Serena on Design System (or push for Wed meeting)
  • [x] Create Content label filter view for project board
  • [ ] Add clarification on the board columns process to top of columns

Items for next week's agenda

jamiesiu avatar May 02 '22 22:05 jamiesiu

[05/09/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
  • [ ] Labels Check
  • [ ] Prioritized Backlog Order Check

New Meeting Items

FYI

Notes from Meeting

  • Review of board / prioritized backlog and label cleanup together
  • All Team Meeting Agenda / Format
    • keeping the current meeting schedule for now. remind ppl to attend and importance of it
    • cross-team topics, how to handle GH process, roadmap or key events for project
    • share topics to team ahead of time - share Usability testing results (as of now) by next all-team meeting coming next Tue 5/17

Task Items

  • [ ] Val will fix #64
  • [ ] Val will fix color for "usability" feature label
  • [ ] Val will put updates for agenda meeting with Bonnie. Val will not be at the meeting, work trip.
  • [ ] Val to check with Ana/Research team about sharing research results (what we have now) for next all-team meeting

Items for next week's agenda

  • [ ]

ValeriyaMetla avatar May 09 '22 22:05 ValeriyaMetla

[05/23/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
  • [ ] Labels Check
  • [ ] Prioritized Backlog Order Check

New Meeting Items

  • [ ] Setting Milestones for the project. #560
  • [ ] Determine what needs to be done to set milestones and assign specific tasks
  • [ ] Val
    • [ ] will create new labels in GitHub and double check all labels
    • [ ] will try to assign milestones
  • [ ] Tom
    • [ ] will add missing labels in Excel
    • [ ] will try to assign milestones
  • [ ] Jamie
    • [ ]
  • [ ] Is there a document that outlines how to use GitHub, the Kanban board system for HfLA, otherwise, we need to document it for the WiKi so people use GitHub to manage issues appropriately.
    • [ ] Research if HfLA has the document that outlines the process
    • [ ] If not - create one for EA team, WIKI

FYI

Notes from Meeting

Task Items

Items for next week's agenda

  • [ ]

ValeriyaMetla avatar May 23 '22 21:05 ValeriyaMetla

thomas: assign documentation issue for Dev team while we there is no open Development issues

thomasdemoner avatar May 23 '22 22:05 thomasdemoner

[06/06/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
  • [ ] Labels Check
  • [ ] Prioritized Backlog Order Check

New Meeting Items

  • [ ] Setting Milestones for the project. #560
    • [ ] what needs to be done, next steps
      • [ ] Tom and Val need to assign milestones and make sure all feature labels are correct
      • [ ] Product issues - same
      • [ ] Finish Excel for Feature Label
  • [ ] Joanna created a document on how to use GitHub, the Kanban board system for HfLA
    • [ ] I will check it, should we add it t WiKI, check with Bonnie, where the doc is going to live to be the most useful
    • [ ] Val will edit it, add info; and circlulate with PMs and Bonnie. Can live on WIKI
  • [ ] Usabillity Testing
  • [ ] Jamie will create issue
    • [ ] Design need to make Zoom background, logo changes, need to ask Bonnie for example, and finalize the issue
  • [ ] Sam - message deadline 4th of November to file for expungement in California
    • [ ] check with Bonnie
    • [ ] fouble-check the link

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla avatar Jun 06 '22 22:06 ValeriyaMetla

[06/13/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
  • [ ] Labels Check
  • [ ] Prioritized Backlog Order Check
  • [ ] Setting Milestones for the project. #560
  • [ ] Usabillity Testing
  • [ ] Jamie will create issue
    • [ ] Design need to make Zoom background, logo changes, need to ask Bonnie for example, and finalize the issue

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla avatar Jun 13 '22 22:06 ValeriyaMetla

[06/27/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
  • [ ] Labels Check
  • [ ] Prioritized Backlog Order Check
  • [ ] Setting Milestones for the project. #560
  • [ ] Usabillity Testing
  • [ ] Jamie will create issue
    • [ ] Design need to make Zoom background, logo changes, need to ask Bonnie for example, and finalize the issue

FYI

Notes from Meeting

UXR

  • Usability - what's next? - Can Product create a timeline to help guide decisions?
  • Ana leaving. Joanna stepping up as co-lead. New researcher(s) joining

Design Lead - Daisy transitioning from project

  • anyone from team knowledgeable enough to fill in as Lead? understand if they had leadership experience before? bandwidth too?
  • who could or be open to it?
  • put up post again for open role

PM Org meeting agenda

  • Reviewing what we want to talk about with Bonnie

PM COP - Bonnie asked us to help with Google drive documentation migration audit. Jamie to help here

Board review

  • Sam H / Content created several GH Issues based on the usability testing results
  • Content / UXR looking to discuss new items further via Figjam to sort out specifics/next steps
  • Lot of open tickets assigned to same ppl. Overstretched?
  • Content Wiki Update - is it clear how to update the wiki? #505 . Val/Jamie to review text for feedback. Need update to wiki for Design, Research, each discipline. Where to put historical timeline info for project? How to make it accessible and easy to locate?

UXR outreach to professionals needing Bonnie approval before moving forward

Task Items

  • Product to further review new issues waiting for approval

Items for next week's agenda

ValeriyaMetla avatar Jun 27 '22 22:06 ValeriyaMetla

[07/18/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
    • [ ]

New Meeting Items

  • [ ] Product COP Meetings
    • [ ] Fridays 3-4 EST
    • [ ] One of us need to be present
    • [ ] Tom cannot go this week, Val will try to attend
    • [ ] 29th - Product Manager from Google, https://github.com/hackforla/product-management/issues/344
    • [ ] Guides - helping, promoting across the team, have links ready
  • [ ] Google Drive Migration Support
    • [ ] https://docs.google.com/spreadsheets/d/1fDAsxzCvkwf7CHYaEszKCWCIF_wm-ow9fxZyTxdlaJ8/edit?pli=1#gid=1872377434
    • [ ] https://github.com/hackforla/google-drive-migration/issues/8
  • [ ] Create issue for Competitive Analysis https://docs.google.com/spreadsheets/d/1m74sIauy_VZIgsdth74IEiVvGSSUsZzp92WhVNHE_Yw/edit#gid=0
  • [ ] Bring more PMs
    • [ ] Val will talk with one this week
  • [ ] Sprints / Planning Week?
    • [ ] Find time for monthly PM-Leads check-in. Use this link to send to team leads: https://lettucemeet.com/l/qnK23
    • [ ] Friday 12.30-1.30 pm - Design and Content meeting, can development and UXR make it?
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

jamiesiu avatar Jul 18 '22 21:07 jamiesiu

[08/01/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM

New Meeting Items

  • [ ] Product COP Meetings
    • [ ] 29th - Product Manager from Google, https://github.com/hackforla/product-management/issues/344
  • [ ] Google Drive Migration Support
    • [ ] https://docs.google.com/spreadsheets/d/1fDAsxzCvkwf7CHYaEszKCWCIF_wm-ow9fxZyTxdlaJ8/edit?pli=1#gid=1872377434
    • [ ] https://github.com/hackforla/google-drive-migration/issues/8
    • [ ] Send emails with two links: 1) Instruciton Video 2) Excel 3)
  • [ ] Competitive Analysis https://docs.google.com/spreadsheets/d/1m74sIauy_VZIgsdth74IEiVvGSSUsZzp92WhVNHE_Yw/edit#gid=0
  • [ ] Bring more PMs
    • [ ] Val will talk with one this week
  • [ ] Sprints / Planning Week?
  • [ ] Find time for monthly PM-Leads check-in
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla avatar Aug 01 '22 22:08 ValeriyaMetla

[08/15/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
  • [ ] Product COP Meetings
    • [ ] Update from Jamie
    • [ ] Can ask a person from CoP meeting about PM opportunity
    • [ ] Updates: 1) some projects are focusing on documentation. Lucking Parking project. https://github.com/hackforla/lucky-parking 2) research plan organization for the Internship project. https://github.com/hackforla/internship/wiki/Intern-Research-Plans-and-Goals 3) Milestones in GitHub
  • [ ] Google Drive Migration Support
    • [ ] https://docs.google.com/spreadsheets/d/1fDAsxzCvkwf7CHYaEszKCWCIF_wm-ow9fxZyTxdlaJ8/edit?pli=1#gid=1872377434
    • [ ] https://github.com/hackforla/google-drive-migration/issues/8
    • [ ] Val update: need to sort out files from Myranda. Need to send follow-up emails to everyone else
  • [ ] Competitive Analysis
    https://docs.google.com/spreadsheets/d/1ALYQgzgwY7Gxm0kLJTK6FzsAWJjUJsJ1iYYikOPEXFI/edit?pli=1#gid=1259306930
    • [ ] Anyone worked on it?

New Meeting Items

  • [ ] Bring more PMs
    • [ ] We have 2 new researchers joining
  • [ ] Sprints / Planning Week - Update from Friday meeting
    • [ ] Was super helpful for everyone
    • [ ] Tuesday 23rd All Team Meeting
    • [ ] Friday 9th od September week - find alternative timing
    • [ ] Val: Lettuce Meet. Jamie: send text on Slack about it.
    • [ ] Jamie: how do keep it consistent and make sure we follow up, accountability
  • [ ] Questions from UXR team
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

  • [ ] Val will need to find GitHub issues about Wiki. Check- back in next Monday about starting working on it.
  • [ ] Val needs to organize GitHub issue about Public Facing Wiki - Val will research what is needed
  • [ ] Clarifying Milestones in GitHub next Monday- PRIORITY
  • [ ] Jamie - find research protocol from Internship project

Items for next week's agenda

ValeriyaMetla avatar Aug 15 '22 22:08 ValeriyaMetla

[08.22.22] Agenda and Notes

Prework

Roll Call

Recurring items:

New Meeting Items

  • [ ]
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda
  • [ ] Product COP Meetings - Update from Jamie
  • [ ] Milestones
  • [ ] Competitive Analysis

FYI

  • Jamie OOO next week and following Mon/Tues. Back Wed 9/7
  • Val will be busy over next 2-3 weeks due to work responsibilities. Will

Notes from Meeting

  • Product COP meeting notes - Jamie
    • good enough for testing
    • using initial outreach with legal pros to figure out approach for clinics
  • Val is helping Content and UXR with seeking common ground for short survey outreach
    • timeline shared. moving some dates out
    • are we doing 2nd IUT? what approach? need for clarity with UXR. When? Sept late or Oct? what is the capacity to handle IUT on UXR side? what about dev side? Maybe ~2 weeks for doing changes by Dev with Daniel (pending their availability)
    • clarification of what docs we are referring to for discussions/planning
    • need for lead <> PM time
  • Milestones
    • using GH MS's to track our progress instead of tracking through Google Doc
    • updating and adding MS's - Prospect Outreach, reclassify around IUT2
  • Survey Outreach ideas / feedback
    • start out with email first? Try LI after? what's our approach?
    • survey almost ready, UXR<>Product driving
    • focus on CA for time being? what's our capacity for outreach? would email be easier to broaden reach?
    • focus on position, state, expungement, general terminology, open to asking / talking again
  • EA Outreach Protocol
    • for any external partners, adapting for latest changes
    • provide feedback as PM on the draft while UXR finalizes survey,
    • providing email inbox support and using macro/template responses
    • Val to clean up and send over to us for review
  • Public facing wiki
    • needs GH issue. UXR looking to assign work out
    • Can Dev / Tom investigate MKDocs and provide guidance where to start as UXR?
    • UXR to provide a list of things for user testing to include in wiki
  • Privacy policy / how data being used
    • needing this up before broader testing/use
    • public libraries outreach - UXR said libraries refresh often. attach a disclaimer that we don't save data? sample https://github.com/hackforla/expunge-assist/issues/62#issuecomment-1223288861 . table in backlog for now.
  • All-Team Meeting. cancel for this week

Task Items

@ValeriyaMetla to create issue for Public-facing Wiki @jamiesiu to let team channel know about cancelled All-Team meeting

Items for next week's agenda

jamiesiu avatar Aug 22 '22 22:08 jamiesiu

[8/29/22] Agenda and Notes

Prework

Roll Call

Recurring items:

New Meeting Items

  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next week agenda

FYI

Notes from Meeting

  • [ ] Planning meeting b/w Product and Team Leads will be on the 9th
    • [ ] Val will send a message to UXR to cancel a meeting that week
    • [ ] Tom will confirm a time for Dan. 10.30-11.30 am might work
    • [ ] Check with other team members if we can move it to 10.30 am
    • [ ] Tom can take the lead with it.
  • [ ] Public Facing Wiki issue #401
    • [ ] Tom is checking with Dan
  • [ ] Partnership Outreach
    • [ ] Product will support with outreach protocol. Val can take a lead
  • [ ] Google Drive
    • [ ] Val & Jamie
  • [ ] Competitive Analysis #612
    • [ ] Tom will have a look
  • [ ] Milestones/Roadmap in GitHub/Excel
    • [ ] Product will work next Monday on it
  • [ ] Privacy policy / how data being used - Val will sort those
    • [ ] needing this up before broader testing/use. There are 3 issues on github about it
      • [ ] #231 Product need to create full privacy policy (now it's 1 paragraph, we need to adopt template in the issue)
      • [ ] #658 - Val will talk with Sam
      • [ ] #62
      • [ ] #579
  • [ ] Recruiting Volunteers:
    • [ ] Val will create ticket for Content
    • [ ] PMs will think about the Facebook and LinkedIn groups to post
    • [ ] Val will send to Sam for review and add meeting time.
    • [ ] Sending out

Task Items

Items for next week's agenda

ValeriyaMetla avatar Aug 29 '22 22:08 ValeriyaMetla

[8/29/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
  • [ ] Public Facing Wiki issue #401
    • [ ] Fix the issue - Val, find platform to use, need to find the most efficient
    • [ ] Notion platform? Or GitHub?
  • [ ] Google Drive
    • [ ] Val dropped the ball, haven't done
  • [ ] Monthly Planning Meeting (August)
    • [ ] 2nd usability testing (must-haves)
    • [ ] Dan is transitioning (Sydney is the only person if Dan is leaving). Need to recruit developers
    • [ ] Outreach Partnership
    • [ ] Public-Facing Wiki
  • [ ] Milestones/Roadmap in GitHub/Excel
    • [ ] Val will add milestones for research and organize the board
  • [ ] Privacy policy / how data being used - Val will sort those
    • [ ] needing this up before broader testing/use. There are 3 issues on github about it
      • [ ] #231 Product need to create full privacy policy (now it's 1 paragraph, we need to adopt template in the issue)
      • [ ] #658 - Val will talk with Sam
      • [ ] #62
      • [ ] #579
  • [ ] Recruiting Volunteers:
    • [ ] We need to recruit PM (2) and content (1) volunteers and developers (lead + 2 more)
    • [ ] Kamie will post in the PM channel on Slack
    • [ ] Here is document with post for social media: https://docs.google.com/document/d/1WlAaS-a6n0y-olURvvTXrZ_6OB9YtZh2ZJ_GZ_p_j5U/edit

New Meeting Items

  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next week's agenda

FYI

Notes from Meeting

Task Items

  • [ ] Val
    • [ ] I am gonna text Tom about recruiting development (putting card for volunteer role). engineering channel - check there
    • [ ] Modify public facing wiki issue
    • [ ] Add milestones for research team
  • [ ] Jamie
    • [ ] reach out to PM slack channel
    • [ ] ask Bonnie about help with recruitment
    • [ ] updating milestones, add future ones
  • [ ] Jamie & Val
    • [ ] Google Drive Migration

Items for next week's agenda

ValeriyaMetla avatar Sep 12 '22 22:09 ValeriyaMetla

[9/19/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
  • [ ] Public Facing Wiki issue #401
    • [ ] Tom will add info
  • [ ] Google Drive
    • [ ] Val cleaned up, 3 contacts left, Jamie will monitor email
  • [ ] Monthly Planning Meeting (August)
    • [ ]
  • [ ] Milestones/Roadmap in GitHub/Excel
    • [ ]
  • [ ] Privacy policy / how data being used - Val will sort those
    • [ ] needing this up before broader testing/use. There are 3 issues on github about it
      • [ ] #231 Product need to create full privacy policy (now it's 1 paragraph, we need to adopt template in the issue)
      • [ ] #658 - Val will talk with Sam
      • [ ] #62
      • [ ] #579

New Meeting Items

  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next week's agenda
  • [ ] CoP with Bonnie
    • [ ] GoMarket Strategy for future PMs to look into
    • [ ] LinkedIn - make it personal, share our experiences and sharing.
  • [ ] Volunteer Recruitment
    • [ ] Priority is to recruit developer and PM
    • [ ] Tom - will reach out to #engeenering channel and look for groups for development
    • [ ] Val will post on LinkedIn
    • [ ] All look into groups in #productmanagement and #development
      • [ ] https://www.volunteermatch.org/
    • [ ] Val's last meeting next week
    • [ ] Here is document with post for social media: https://docs.google.com/document/d/1WlAaS-a6n0y-olURvvTXrZ_6OB9YtZh2ZJ_GZ_p_j5U/edit

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla avatar Sep 19 '22 22:09 ValeriyaMetla

[9/26/22] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
  • [ ] Public Facing Wiki issue
    • [ ] Tom - please provide an update
  • [ ] CoP Meeting with Bonnie
    • [ ] Val will stay in the advisory role. PMs can reach out anytime
  • [ ] Recruitment
    • [ ] Sharon: 1) scheduling the meeting with UXR Leads and Pm. Val will update Jamie after Nick replies. Potential date - Tuesday, 3 pm PST (6 EST). We are discussing the strategy about speaking with Sharon.
    • [ ] Reach Bonnie form: https://docs.google.com/forms/d/19ov5zvHEpmxQFWV_VH_erWX13IkjyMwD1Ju8H491Qjg/viewform?edit_requested=true
    • [ ] Tom - please provide update
    • [ ] Val - will post as well
  • [ ] Monthly Planning Meeting (August)
    • [ ] every 4 weeks, Jammie will set up as recurring meeting
  • [ ] Milestones/Roadmap in GitHub/Excel
    • [ ] Val completed for UXR.
  • [ ] Privacy policy / how data being used

New Meeting Items

  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next week's agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla avatar Sep 26 '22 22:09 ValeriyaMetla

[2022.10.12] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM

New Meeting Items

  • [ ] Sheron joining team as PM in near future
  • [ ] Role postings for Dev/PM
  • [ ] Dev Implementation for IUT2 and Capacity
  • [ ] Public Facing WIki
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

Notes from Meeting

  • Tom new job - new work and new tools. Looking to transition from EA due to new role bandwidth
  • Tom to look into posting about role opening for PM, Dev
  • Sheron onboarding. Tom can support their learning and will join Monday 3pm meetings as they spin up. Would they support UXR? Most likely. UXR could use help with directional focus and PM with background in the field. Getting feedback on real expungement process (why user feedback is important). Clinics, criminal defense lawyers and judges could get feedback
  • Dev load for changes. Needing detail on how in-depth changes will be. If adding another page, is it in line with what we had before? New functionality
  • Public facing wiki - what is expectation and need? Tom to double-check requirements for Notion. Requires link to GH API via Dev work and then UXR can edit.
  • Removing dev meeting from calendar for now as dev joins monday design/dev collab meetings and addresses thing together there
  • consider reaching out to volunteer dev Hasan who previously expressed interest? we haven't heard from them since other week

Task Items

@jamiesiu to check in with Sheron regarding their availability to join and onboarding flow, meeting schedule, where they would focus @jamiesiu to follow up with UXR on survey approval request with Bonnie and check with Bonnie at Friday COP @thomasdemoner to look into posting about role opening for PM, Dev . Similar @jamiesiu to also see about a post @thomasdemoner to check on requirements to set up Notion for public-facing wiki and what it would take Dev side and UXR side to start using it.

Items for next week's agenda

jamiesiu avatar Oct 13 '22 01:10 jamiesiu

[2022.10.17] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
      • [ ] Tom
      • [ ] Jamie

New Meeting Items

  • [ ] Sheron Virani joining
  • [ ] Dev / Lead recruitment
  • [ ] Bonnie response to UXR Survey Proposal - Request for Research Roadmap / Plan / Wiki
  • [ ] Notion / Public-Facing Wiki
  • [ ] All-Team Meeting Agenda / Team Reminder
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

jamiesiu avatar Oct 17 '22 21:10 jamiesiu

[2022.10.24] Agenda and Notes

Prework

Roll Call

@thomasdemoner @sheronvirani21 @jamiesiu

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
      • [ ] Tom
      • [ ] Jamie
      • [ ] Sheron

New Meeting Items

  • [ ] Dev Implementation Timing / Prioritization Check-In
  • [ ] Dev / Dev Lead / PM Recruiting
  • [ ] IUT2 Preparation and Timing / Prototyping?
  • [ ] Team Planning Next Week
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

  • Jamie will be out of town this Friday 10/28

Notes from Meeting

  • [ ] Dev Implementation Timing / Prioritization Check-In
    • [ ] to talk more today at Monday sync with Daniel, and figure out how this reconciles with IUT2 timing/prototyping
  • [ ] Dev / Dev Lead / PM Recruiting
    • Tom will make a post for external dev tonight on volunteer recruiting site
  • [ ] IUT2 Preparation and Timing / Prototyping
    • UXR waiting for few things
    • Nick planning to leave with new job, looking for new Research Lead now
  • [ ] Team Planning Next Week
    • Suggestion of doing retros/reviews with team. Design/Content looking to explore these
    • We should have team goals for next 4 weeks prepped. No regular meetings during week of planning, but we can meet as Product
  • [ ] Short Survey Proposals & Bonnie Feedback
    • Sheron will attend Friday COP meeting as needed to help push proposal review
  • [ ] Sheron is Onboarding a New Researcher
    • Jamie to help Sheron with how to onboard a new volunteer
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

Task Items

  • [ ] Tom to make external post about dev positions on volunteer recruiting site
  • [ ] Jamie to help Sheron with learning how to onboard new volunteers
  • [ ]

Items for next week's agenda

jamiesiu avatar Oct 24 '22 22:10 jamiesiu

[2022.10.31] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
      • [ ] Tom
      • [ ] Jamie
      • [ ] Sheron

New Meeting Items

  • [ ]
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

jamiesiu avatar Oct 24 '22 22:10 jamiesiu

[2022.11.14] Agenda and Notes

Prework

Roll Call

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
    • [ ] Review assignments for each PM
      • [ ] Tom
      • [ ] Jamie
      • [ ] Sheron

New Meeting Items

  • [ ] December holiday for team
  • [ ] Recruiting - Michael C PM - did they reach out? Tech Lead / Dev / PM recruitment
  • [ ] IUT2 implementation
  • [ ] Survey Proposals Approval with UXR / Bonnie
  • [ ] All-Team Meeting tomorrow
  • [ ] Carry over to next week anything we didn't get covered this week
    • [ ] Make next weeks agenda

FYI

  • [ ]

Notes from Meeting

  • [ ] UXR worked on request Bonnie asked.
    • connected with Sara / Internship project on Wiki asks. Sheron to check in with leads on plan going forward. Sheron checked in with Val too and got lot of context. Aya onboarded.
    • Aiming for sending to approval to Bonnie this Friday again
  • [ ] Sheron busy with their new job - 6 week project
  • [ ] Two new devs joining the team and getting involved. ready to go and talk to Daniel. Unclear now if any would be a lead role
    • Lexie Ulven new interested PM to join the Dev / Design sync
    • Michael C had also stopped by
  • [ ] Research has been using Notion for task management or in sync with GH tasks
    • seems to be easier to use visually https://minqichai.notion.site/minqichai/2d6dab0311e74d90b5ac21adf294a3de?v=5690c7c400cf4654a8e1bb710a9c5ba1
  • [ ] December Holiday
    • Take off 10th/15th of Dec since we have lot of work?
    • if surveys are not approved by EOM, what then? prepare for that likely possibility and figure out as UXR/team how to approach

  • [ ] Design found some bugs with the IUT2 implementation. To discuss further at Dev Design sync. What's our process for addressing these bugs in this cycle?

Task Items

  • [ ]
  • [ ]

Items for next week's agenda

jamiesiu avatar Nov 14 '22 22:11 jamiesiu