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Published 20 hours ago • verified publisher icon hackforla

Data Science: PM Meeting Agenda

Open akhaleghi opened this issue 3 years ago • 63 comments

Overview

This issue tracks the agenda for the Data Science PM/Bonnie meetings.

Template for meeting Agendas

## [insert date] Meeting Agenda

### Prework to prep for meeting
- [ ] [Audit](https://github.com/hackforla/data-science/issues/149)
- [ ] Review the [new issue approval column](https://github.com/hackforla/data-science/projects/1#column-16012595) and clear any issues possible.

### Recurring items:
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/data-science/projects/1#column-16012595)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/data-science/issues/assigned/ExperimentsInHonesty)
       - [ ] [Abe](https://github.com/hackforla/data-science/issues/assigned/akhaleghi)
       - [ ] [Ryan](https://github.com/hackforla/data-science/issues/assigned/ryanmswan)
       - [ ] [Sophia](https://github.com/hackforla/data-science/issues/assigned/salice)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label](https://github.com/hackforla/data-science/issues?q=is%3Aissue+is%3Aopen+epic) and define how to break down further

### New Items

### FYIs

### Meeting Notes

### Tasks from meeting

Weekly Agenda, Recordings, and Transcripts

2021-08-22 2021-08-29 2021-09-17 2021-09-24 2021-10-01 2021-10-08 2021-10-12 2021-10-15 2021-10-22 2021-10-29 2021-11-05 2021-11-12

Resources/Instructions

Google Drive Recordings

akhaleghi avatar Aug 25 '21 17:08 akhaleghi

2021-08-22

Transcript Recording

akhaleghi avatar Aug 25 '21 17:08 akhaleghi

2021-08-29

  • [ ] Confirm with Bonnie that the old drive Data Science Guides is empty. SEIE appeared empty a few days ago and now several files are visible.
  • [ ] Review Issue hackforla/data-science#80

akhaleghi avatar Aug 29 '21 15:08 akhaleghi

Add this to this weeks agenda

  • Quantitative tool for Analysis John's report
    • @ExperimentsInHonesty Discuss with Data Science COP and recruit DS

ExperimentsInHonesty avatar Sep 13 '21 18:09 ExperimentsInHonesty

@akhaleghi Re your comment above where you mentioned there are new files in the old drive. You have to review the whole repository (the boards and the issues, and annotate any old links to the drive with a note that the drive files have been moved to the new shared drive and provide a link to the new drive.

Also, you have to make sure that all the team members have access to the new drive. Anyone who is inactive can be marked as viewer/commenter and anyone who is active should have other privileges

ExperimentsInHonesty avatar Sep 13 '21 19:09 ExperimentsInHonesty

2021-09-17

  • [x] Review progress of hackforla/data-science#94 to make sure I'm on the right track. See Google Pages spreadsheet here
  • [x] Review John's report and any discussion about it with DS COP team.
  • [x] Walk through an example of annotating and notifying team members about the new drive with hackforla/data-science#26
  • [ ] Discuss hackforla/data-science#36 , specifically recruiting a replacement for Albert if he is handing off project.
  • [x] Discuss hackforla/data-science#45 , is this blocked or ready to assign?

akhaleghi avatar Sep 16 '21 18:09 akhaleghi

John's methodology IRT.pdf

ExperimentsInHonesty avatar Sep 17 '21 20:09 ExperimentsInHonesty

2021-09-24

akhaleghi avatar Sep 17 '21 21:09 akhaleghi

2021-10-01

  • [x] Get feedback on issue hackforla/data-science#121 , is this something we need to have?
  • [x] Propose times to meet with Ryan and Sophia
  • [x] Continue reviewing items in New Issue Approval Column

akhaleghi avatar Oct 01 '21 19:10 akhaleghi

2021-10-08

  • [x] Ryan and Sophia can meet Tuesday 10/12 at 5PM, does time work for Bonnie? (Ryan generally not available before 4PM)
  • [x] Review hackforla/data-science#121 and the template created.
  • [x] Review hackforla/data-science#120 and figure out next steps.
  • [x] Discuss hackforla/data-science#46 and see if we want to keep this directory structure (see Resources)
  • [x] Discuss hackforla/data-science#109 , looks to be complete but no presentation

akhaleghi avatar Oct 07 '21 04:10 akhaleghi

2021-10-12 (Meeting w/ Abe, Bonnie, Ryan, Sophia) Review items in New Issue Approval column

  • [x] hackforla/data-science#118 Figure out next steps
  • [x] hackforla/data-science#120 Have Bonnie explain this and get ideas from Ryan and Sophia about how to proceed.
  • [x] hackforla/data-science#108 Based on Henry's presentation, most tasks seem to be done. Do Action Items reflect what is done/needs to be completed?
  • [x] hackforla/data-science#109 See last comment and decide on next steps
  • [x] hackforla/data-science#110 Is this a project we want to start up?

If we have time...

  • [x] Can we extract any project ideas to implement from hackforla/ops#12

akhaleghi avatar Oct 12 '21 23:10 akhaleghi

2021-10-15

  • [x] Review hackforla/data-science#118 and hackforla/data-science#124 to make sure this is how we want to set up sub-issues associated with epics
  • [x] Do we want to move "Ice Box" column to the right to allow for better visibility of "In Progress" issues that the team looks at daily? It takes up valuable screen space and we aren't regularly reviewing the items we have parked in it.
  • [x] Presentation template, should this be an issue and set up like the guides in the Product Mgmt CoP?
  • [x] Discuss adding labels for "stages" to define issues

akhaleghi avatar Oct 14 '21 21:10 akhaleghi

Abe please add this to the agenda to ask Sophia about https://github.com/100Automations/Website/issues/415#issuecomment-947188444

ExperimentsInHonesty avatar Oct 19 '21 23:10 ExperimentsInHonesty

2021-10-22

  • [x] Discuss 100 Automations Issue 415.
  • [x] Discuss "size" labels for DS issues. Chelsey created three issues and asked about whether DS team could do these.
  • [x] Discuss hackforla/data-science#130 to make sure this is how we want to create issues for guide creation.
  • [x] Discuss any preparation we need to do before call with Ebele, JoAnne, Abe, Bonnie, and Rajinder on Monday.
  • [x] Review additional notes from hackforla/data-science#124

akhaleghi avatar Oct 22 '21 16:10 akhaleghi

2021-10-29

  • [x] Discuss hackforla/data-science#131 and see if we need to add any more information to that.

akhaleghi avatar Oct 24 '21 18:10 akhaleghi

2021-11-05

  • [x] Discuss hackforla/data-science#66 and find out best way to reach Derek Plemons and Grace Jones to move files. Also have Bonnie move file
  • [x] Discuss hackforla/data-science#133 and get clarification about how we want to handle features vs projects (i.e. do we want these filters for projects?)
  • [x] Discuss hackforla/data-science#46 , can we move this to Ice Box or Prioritized Backlog since no one is actively working on it?
  • [x] Wrap up Google Drive Migration Guide

akhaleghi avatar Nov 02 '21 20:11 akhaleghi

2021-11-12

  • [x] Updates on hackforla/data-science#66
  • [x] Update on logo for DS team and size labels
  • [x] Confirm GitHub is updated with new link for Thursday DS CoP meeting
  • [x] Discuss hackforla/data-science#133
    • [x] Go through "role: missing" issues and label those (want to make sure I do them correctly)
    • [x] Figure out how we want to handle epics

akhaleghi avatar Nov 12 '21 20:11 akhaleghi

2021-11-18

  • [x] Discuss 311-data with Ryan. Once it is cleaned, where is it stored? Is it possible to give HfLA members access to query it directly?

Moved to hackforla/data-science#137

chelseybeck avatar Nov 19 '21 03:11 chelseybeck

2021-11-19

  • [x] Review hackforla/data-science#133 and see if we want to use a label like "project: misc" or "project: one time" for shorter duration issues like hackforla/data-science#27 hackforla/data-science#36 and hackforla/data-science#45.
  • [x] Review hackforla/data-science#138 and discuss next steps

akhaleghi avatar Nov 19 '21 20:11 akhaleghi

2021-12-03

  • [x] Discuss hackforla/data-science#124 and how we want to update these when new files are available when districts are redrawn.
  • [x] Discuss hackforla/data-science#45 and Jude's response
  • [x] Review action items on hackforla/data-science#109 and hackforla/data-science#110 to make sure these look right
  • [x] Discuss hackforla/data-science#140 and figure out the best way to recruit someone from the UI/UX CoP

akhaleghi avatar Dec 02 '21 18:12 akhaleghi

2021-12-07 (Meeting with Sophia and Bonnie)

  • [ ] Discuss hackforla/data-science#118 and process for updating shape files. Should we do manually or have an automated process?
  • [ ] Discuss new issue approvals
  • [ ] Review issues requiring 311 data (list here) and discuss what type of access is needed.

akhaleghi avatar Dec 07 '21 18:12 akhaleghi

Notes from a conversation bonnie had with Sophia re issue hackforla/data-science#110

Notes from conversation with Sophia:

Bonnie misunderstood this project, I didnt read it fully. Its clearly a project about volume and type of calls made to 311 because of the pandemic

  • Selah does encampment surveys
  • the county does a survey https://www.lahsa.org/news?article=726-2020-greater-los-angeles-homeless-count-results
  • the only data that you will need from 311 for this project is to determine how significantly it undercounts homeless encampments
  • 311 data should not be seen as authoritatively resenting counts (its the count of people complaining)

Tools:

  • mapping
  • plots (maplot, seaborn, libplot)

population by year population by geographies size of encampment (if available)

ExperimentsInHonesty avatar Dec 07 '21 20:12 ExperimentsInHonesty

2021-12-10

  • [ ] Review comment and checklist for hackforla/data-science#118 to make sure it accurately reflects Mike's input.
  • [ ] Begin work on roadmap

akhaleghi avatar Dec 10 '21 19:12 akhaleghi

  • [x] Discuss Mike's e-mail and determine next steps
  • [x] Review website notes and start collect content needed
  • [x] Begin work on roadmap in notes here

akhaleghi avatar Dec 17 '21 20:12 akhaleghi

2021-12-24 and 2021-12-31 meetings cancelled and agenda items moved to 2022-01-07 meeting itinerary

ExperimentsInHonesty avatar Dec 20 '21 17:12 ExperimentsInHonesty

Add this to our next agenda where do we host this and make it actionable https://github.com/researchsherpa/data-literacy

ExperimentsInHonesty avatar Dec 30 '21 01:12 ExperimentsInHonesty

2021-12-31 Meeting Agenda

Prework to prep for meeting

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further

New Items

  • [ ] Set-up Mike Morgan on GitHub so that he is able to create a new repo
    • [x] Abe has invited Mike to the meeting on 21st where we will have mike fork the repo to us
    • [x] Bonnie has set up the team that we will end up connecting to the repo https://github.com/orgs/hackforla/teams/data-literacy-tools-admin/members
  • [x] https://github.com/hackforla/data-science/issues/120#issuecomment-986943704 (reformat this issue to match new agenda format from other projects)
  • [x] Discuss where to host this and make it actionable: https://github.com/researchsherpa/data-literacy

FYIs

Meeting Notes

We decided the Mikes repo needs to be forked wholesale, so we will invite him to a future meeting to do that. Bonnie will need to give him global permission briefly and then remove it, and then add the repo to the team that has been setup.

Tasks from meeting

  • [ ] Add to the Thursday night agenda,
    • [ ] to change the name of the repo to Main from Master
    • [ ] Having Ryan and Sophia choose their top https://github.com/hackforla/data-science/issues/46

akhaleghi avatar Dec 31 '21 21:12 akhaleghi

2020-01-21 Meeting Agenda

Prework to prep for meeting

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further

New Items

  • [ ] Discuss Mike's email

FYIs

Meeting Notes

Tasks from meeting

akhaleghi avatar Jan 20 '22 21:01 akhaleghi

2020-01-28 Meeting Agenda

Prework to prep for meeting

Recurring items:

  • [ ] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further

New Items

FYIs

Meeting Notes

Tasks from meeting

  • [ ] Update audit links to include new labels created for tutorial issues.

akhaleghi avatar Jan 28 '22 20:01 akhaleghi

2020-02-03 Meeting Agenda

Prework to prep for meeting

Recurring items:

  • [x] review any issues that are in the new issue approval column
  • [ ] Accountability and Support Check.
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further

New Items

  • [ ] Discuss Mike's graffiti project and finalize plan for that.

FYIs

Meeting Notes

Tasks from meeting

akhaleghi avatar Feb 04 '22 04:02 akhaleghi

2022-02-11

Abe is out of town.

akhaleghi avatar Feb 11 '22 01:02 akhaleghi