HUU: All Team Agenda and Meeting Minutes

[sanya301]

Overview

This issue tracks the agenda for the HUU: All Team meetings for the HomeUniteUS project

Resources/instructions

Copy template and comment on issue for each week's meeting.

Minutes Template

## 2024-05-1 All Team Meeting Notes

### Prework to prep for meeting
- [ ] Team leads/members provide updates on issues in GitHub before Tuesday
- [ ] Team lead adds to agenda topics before Tuesday
- [ ] PM Reviews #890 
  - [ ] Icebox column
  - [ ] Prioritized backlog column

#### Recurring Items
- Monthly goals (add link to this month's issue)
- Review https://dev.homeunite.us/ in engineering section
- [Project board check](https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=is%3Aopen+)
- Open questions for the team
- Any demos for the team? (fill in planned demos or remove bullet)

#### New Items and Items from Previous Meeting

#### Actions taken or notes about stuff from the meeting:

#### New Task Items
---
### Team Attendance
Executive Director - Bonnie Wolf
- Product Managers
  - [ ] Gabriella Dominic
  - [ ] Teja Machabathuni
  - [ ] Jasmine Guraya
  - [ ] Jasika Kalra
  - [ ] Ariel Lasry
  - [ ] Kiyingi Brian
  - [ ] Sanya Nijhawan (Advisory)
  - [ ] Lola Sarumi
-  Designers 
   - [ ] Jon Ilaw
   - [ ] Nicci Van
   - [ ] Amy Li
   - [ ] Priyanka Gupta
   - [ ] Nihan Durmaz
   - [ ] Jiehong Chen
   - [ ] Jaime Cucalon
   - [ ] Julia Echevarria
   - [ ] Michael Gruen
- Researchers
  - [ ] Sam Seyler
  - [ ] Jazmyne Newman
- Developers
  - [ ] Erik Guntner
  - [ ] John Wroge
  - [ ] Paul Espinosa
  - [ ] Tyler Thome

[sanya301]

Created this new issue to separate out agendas for different meetings. Copying last few meetings here for context. These were prior all in https://github.com/hackforla/HomeUniteUs/issues/364 with the title yyyy mm dd All Team Meeting Notes

January 2024:

• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1874422630
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1894772007
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1899646460
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1918255122

Key items summary

• https://github.com/hackforla/HomeUniteUs/issues/642
• Folks helped update timeline of things completed
• Coordinator dashboard - Check boxes and three elipses are confusing, we need to clarify their usage - Story needs to be updated with search and other missing details

February 2024:

• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1918346954
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1942997780
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1955722729
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1968000693

Key Items summary

• https://github.com/hackforla/HomeUniteUs/issues/653
• API authentication (cognito + IAM) is complete!
• Signature: checkbox sufficient for MVP
• Rename application to something else (like profile), Combine application and profile
• "Signature" - agreement that instead of at the end of the application signature, we will do an acknowledgement when they sign up for their account
• Data model HMIS: vendor who Bonnie wanted to collaborate us with is no longer helping us
• Mobile Guest Application Figma demo

March 2024

• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1979937124
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-1992239096
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-2008512049
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-2021761651

Key Items summary

• https://github.com/hackforla/HomeUniteUs/issues/664
• Design demo: coordinator dashboard last demo from Kayla
• Final Naming decision for application and viewable profile - Intake Profile (fka application) and Matching Profile
• Auto save: As a Team we decided that may be a pop up box will be shown if the user tries to move from one section to another without completing all fields. Pop Up will provide warning that the info will be lost if moved to another section. Design needs to come up with Pop up design and PM team to work on wording
• Guest section 2 Figma demo (dashboard + application) shown to team

April 2024

• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-2033370516
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-2046280092
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-2060192154
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-2073807910
• https://github.com/hackforla/HomeUniteUs/issues/364#issuecomment-2087837176

Key Items summary

• https://github.com/hackforla/HomeUniteUs/issues/673
• Matching guest view page story shown to team
• Homeowners/renters insurance needs to be added to Host + re-review for host needed
• Update labels/milestones/projects for all issues
• Board cleanup meeting: May 28

[sanya301]

2024 05 07 All Team Meeting Notes

Agenda

• May goals #689
• Section 1 demo: sign up/sign in process for Guest, Host and Coordinator
• Open questions/board check
• Update labels/milestones/projects for all issues
• Board cleanup: May 28

Notes

• Smaller engineering user stories - add all to monthly goals
• Classic vs new projects versions: HackForLA uses Classic
• Engineering questions from PMs: Create a dev questions issue, post that in slack
• Engineering demos
• Look at https://dev.homeunite.us/ every week
• Need to talk about release notes
• @baipai ask TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578

[lola3736]

2024-05-14 All Team Meeting Notes

Recurring Items

• Monthly goals #689
• Review https://dev.homeunite.us/ in engineering section
• Open questions for the team
• Any demos for the team?
  • Section 1 demo: sign up/sign in process for Guest, Host and Coordinator - when can we schedule?

New Items and Items from Previous Meeting

• Engineering questions from PMs: Create a dev questions issue, post that in slack (confirm status)
• @baipai did we ask TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578 (confirm status)
• Reminder:
  • Update labels/milestones/projects for all issues
  • Project Board cleanup: May 28
  • Smaller engineering user stories - add all to monthly goals

Actions taken or notes about stuff from the meeting:

New Task Items

Notes

• Useability study for desktop and mobile scheduled tentatively for June 2024
• Design (Eduardo) completed issue 1C - viewed by PMs
• Design (Bai) to coordinate with engineering on viewing 3 filter options
• Eng open to having PM sit in meeting to help close knowledge gap
• Eng to demo #566 ; issue #572 is a duplicate / overlaps with #566
• Bai - followed up with TDM calculator team for demo, unavailable this week, possible to conduct demo week of 20th
• @baipai to confirm with Eng - what impact will redirecting of users (acknowledgement) will have.

[lola3736]

2024-05-21 All Team Meeting Notes

Recurring Items

• Monthly goals #689
• Review https://dev.homeunite.us/ in engineering section (Available to view?)
• Project board check
  • Initial review performed by Bonnie
    • 17 Open issues still open, please review and close accordingly, leads please assist. https://github.com/hackforla/HomeUniteUs/projects/3?card_filter_query=is%3Aopen#column-7483519
    • Home Unite Us Team Rooster - please provide information for missing items highlighted in "pink" https://docs.google.com/spreadsheets/d/1Qp0iLv5Bvafip9y8gu9AUy2d5800916ybJ4_YElmyYM
    • In future all new team members will be onboarded and offboarded using the related issues which will guide the leads through what to give/remove access to what links to use, etc.
      • https://github.com/hackforla/HomeUniteUs/issues/396
      • https://github.com/hackforla/HomeUniteUs/issues/697
      • https://github.com/hackforla/HomeUniteUs/issues/696
      • https://github.com/hackforla/HomeUniteUs/issues/695
• Open questions for the team
• Demo - Section 1 demo: sign up/sign in process for Guest, Host and Coordinator

New Items and Items from Previous Meeting

• Engineering questions from PMs: Create a dev questions issue, post that in slack (confirm status @lasryariel )
• TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578: @baipai (confirm if they are able to demo this week) Reminder:
• Update labels/milestones/projects for all issues
• Project Board cleanup: May 28
• Smaller engineering user stories - add all to monthly goals

Actions taken or notes about stuff from the meeting:

• Design demo item 1C https://github.com/hackforla/HomeUniteUs/issues/440

[lasryariel]

2024-05-28 All Team Meeting Notes

• Bonnie will be conducting a training on Project Hygiene. It is unlikely we will have time for any of the items below.

Recurring Items

• Monthly goals #689
• Review https://dev.homeunite.us/ in engineering section (Available to view?)
• Project board check
  • Initial review performed by Bonnie
    • 17 Open issues still open, please review and close accordingly, leads please assist. https://github.com/hackforla/HomeUniteUs/projects/3?card_filter_query=is%3Aopen#column-7483519
    • Home Unite Us Team Rooster - please provide information for missing items highlighted in "pink" https://docs.google.com/spreadsheets/d/1Qp0iLv5Bvafip9y8gu9AUy2d5800916ybJ4_YElmyYM
    • In future all new team members will be onboarded and offboarded using the related issues which will guide the leads through what to give/remove access to what links to use, etc.
      • https://github.com/hackforla/HomeUniteUs/issues/396
      • https://github.com/hackforla/HomeUniteUs/issues/697
      • https://github.com/hackforla/HomeUniteUs/issues/696
      • https://github.com/hackforla/HomeUniteUs/issues/695
• Open questions for the team
• Demo - Section 1 demo: sign up/sign in process for Guest, Host and Coordinator

New Items and Items from Previous Meeting

• Engineering questions from PMs: Create a dev questions issue, post that in slack (confirm status @lasryariel )
• TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578: @baipai (confirm if they are able to demo this week) Reminder:
• Update labels/milestones/projects for all issues
• Project Board cleanup: May 28
• Smaller engineering user stories - add all to monthly goals

Actions taken or notes about stuff from the meeting:

• Design demo item 1C https://github.com/hackforla/HomeUniteUs/issues/440
• [x] Create issue based on instruction provided by Bonnie - #704 created by Ariel
• [ ] Upload Recording of meeting - Lola should have recording

[sanya301]

2024-06-04 All Team Meeting

Recurring Items

• Monthly goals #689 (since we didn't cover this last time)
• Review https://dev.homeunite.us/ in engineering section

New Items and Items from Previous Meeting

• Project board check
  • 17 Open issues, please review and close accordingly, leads please assist. https://github.com/hackforla/HomeUniteUs/projects/3?card_filter_query=is%3Aopen#column-7483519
  • Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" https://docs.google.com/spreadsheets/d/1Qp0iLv5Bvafip9y8gu9AUy2d5800916ybJ4_YElmyYM
• TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578: @baipai (confirm if they are able to demo this week) - Ariel: not sure if we will be going in this direction. Seems overly technical and spreadsheet like, which could be a barrier to less technical Coordinators. Bai can confirm if she is still trying to set up demo though.
  • Bai reached out to them, she already did her version of the filter

Actions taken or notes about stuff from the meeting:

• [x] Need to edit out recording of user sign in demo from 5/21 All Team Meeting
  • Edited Demo Recording

[sanya301]

2024-06-11 All Team Meeting Notes

Recurring Items

• Monthly goals #714
• Review https://dev.homeunite.us/ in engineering section
• Project board check
• Open questions for the team
• Any demos for the team? (fill in planned demos or remove bullet)

New Items and Items from Previous Meeting

• Leads meetings first 30 mins for first meeting of the month
• New project board https://github.com/orgs/hackforla/projects/62
• Add things to this meeting agenda
• Label Role split for UI/UX - done for open items
• One role assignment per issue, and one assignee per issue
• Home Unite Us Team Roster - please provide information for missing items highlighted in "pink"
• Project board check please review and close accordingly, leads please assist.

Actions taken or notes about stuff from the meeting:

• Ice box items need to be updated by next team meeting
  • Add a heading dependency
  • Describe what the dependency issue, or link issue under the header
  • Add label:dependencies
  • Whatever doesn't have a blocker or dependency, goes into new issue approval
  • [ ] Engineering: @tylerthome @erikguntner
  • [ ] Design/Research: @edela0015
  • [x] PM: @sanya301
• Section tickets so that it is scoped to one person and one team working on it

New Task Items

• If we want to have user testing then we want to have user journeys for coordinators. High level flow for A to Z in our minds
• Coordinator epic (user journey) needs to be updated and presented to the design team. Define by end of this section, coordinator needs to do this @lasryariel
• @lasryariel update filter user story to define name filter requirements if any, and use cases for search bar
• Create a listing for a user researcher? @edela0015
• Check with engineering on acknowledgement placement

[lola3736]

2024-06-18 All Team Meeting Notes

Recurring Items

• Monthly goals #714
• Review https://dev.homeunite.us/ in engineering section
• Project board check
• Open questions for the team
• Any demos for the team? (fill in planned demos or remove bullet)

New Items

• [x] Migrate and update open roles to new/upgraded system with new protocol

Items from Previous Meeting

• Status of Project Hygiene cleanup
  • Completed: Label Role split for UI/UX - updated with "Design" or "Research" role
  • Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
  • Project board check please review and close accordingly, leads please assist.
    • [ ] Engineering: @tylerthome @erikguntner
    • [ ] Design/Research: @edela0015
      • Ice box items need to be updated by next team meeting
      • Ice Box 3/3 do not have dependency label
        • Add a heading dependency
        • Add label:dependency
        • Describe what the dependency issue, or link issue under the header
        • Whatever doesn't have a blocker or dependency, goes into new issue approval
      • Add points to this issue #636
    • Section tickets so that it is scoped to one person and one team working on it (status?)
• [ ] Create a listing for a user researcher? @edela0015
  • Create role issue for role research (to include upcoming / future research to be performed)
• [ ] Check with engineering on acknowledgement placement
  • Confirm where tracking is placed
    • At point when guest invite link is clinked? temporary password is generated or before?
    • Are there multiple points of tracking?

Actions taken or notes about stuff from the meeting:

• PM: completed updated PM related Ice Box issues
• Design: replaced UX/UI with "Research" or "Design" for all open issues

New Task Items

[lasryariel]

2024-06-25 All Team Meeting Notes

HackforLA takes off for July, no team meetings throughout July. Next Meeting 8/6

Recurring Items

• Monthly goals #714
• Review https://dev.homeunite.us/ in engineering section
• Project board check
• Open questions for the team
• Any demos for the team? (fill in planned demos or remove bullet)

New Items

• [ ] Open roles need to be posted before the break

Items from Previous Meeting

• Status of Project Hygiene cleanup
  • Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
  • Project board check please review and close accordingly, leads please assist.
    • [ ]Add points to this issue #636
    • [ ] Section tickets so that it is scoped to one person and one team working on it (status?)
• [ ] Create a listing for a user researcher? @edela0015
  • [ ] Create role issue for role research (to include upcoming / future research to be performed)
• [ ] Check with engineering on acknowledgement placement
  • Confirm where tracking is placed
    • At point when guest invite link is clinked? temporary password is generated or before?
    • Are there multiple points of tracking?

Actions taken or notes about stuff from the meeting:

New Task Items

[sanya301]

2024-08-06 Leads Meeting Notes

Suggested agenda for leads (none of this we got to)

• [ ] Timeline of things completed
• [ ] Monthly goals #739 planning
• [ ] Open roles
• [x] #735
• [ ] #737
• [x] #738
• [ ] Team status
  • [ ] Eduardo (7 open issues)
  • [ ] Bai (no assigned issues). Status of onboarding.

Items from Previous Meeting

• Status of Project Hygiene cleanup
  • Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
  • Project board check please review and close accordingly, leads please assist.
    • [ ]Add points to this issue #636
    • [ ] Section tickets so that it is scoped to one person and one team working on it (status?)
• [x] Create a listing for a user researcher? @edela0015

Actions taken or notes about stuff from the meeting:

New Task Items

• [ ] Nothing in prioritized backlog should be assigned to a person
• [ ] Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
• [ ] Priotitized backlog readiness
  • [ ] Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
• [ ] New Issue approval readiness
• [ ] Everyone to look at their issues, see if there are a lot of issues assigned, and assign labels for specific skillsets needed. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog

[lola3736]

2024-08-12 Agenda

Suggested agenda for leads

• [ ] Timeline of things completed

Team Introduction and Structure

• Product Manager
  • Gabriella Dominic
  • Teja Machabathuni
  • Jasmine Guraya
  • Jasika Kalra
  • Ariel Lasry
  • Lola Sarumi
• Design
  • Jon Ilaw
  • Nicci Van
  • Amy Li
  • Priyanka Gupta
  • Nihan Durmaz
  • Jiehong Chen
• Developers
  • Tyler Thomas
  • Erik Guntner
  • John Wroge
  • Jose Padilla
  • Paul Espinosa
• Monthly goals #739 planning
  • [ ] Status of Project Board Hygiene cleanup (https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=is%3Aopen+). Are there any issues that are no longer relevant/applicable, review and close.
    • All issues should have the following 5 labels assigned (assign labels for specific skillsets needed):
      • Complexity
      • Milestone
      • Role
      • Feature
      • Points
    • Nothing in prioritized backlog should be assigned to a person
    • Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
    • Prioritized backlog readiness
    • Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
  • [ ] New Issue approval readiness
    • Review issues to ensure there is only 1 issue per person - this will assist in understanding project needs and status. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog.
  • [ ] Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)

Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

• [ ] Breakdown current MVP-6 milestones
• [ ] Engineering team to schedule meeting with Boonie to review criteria for issues in the prioritized backlog
• [ ] Create emergent issues to track issues that are identified but may not be worked on or worked on at a later time https://github.com/hackforla/website/blob/gh-pages/.github/ISSUE_TEMPLATE/emergent-request.md

New Task Items

[lola3736]

2024-08-19 Agenda

Team Attendance

• Product Managers
  • [x] Gabriella Dominic
  • [x] Teja Machabathuni
  • [ ] Jasmine Guraya
  • [x] Jasika Kalra
  • [x] Ariel Lasry
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers
  • [x] Jon Ilaw
  • [x] Nicci Van
  • [x] Amy Li
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Jiehong Chen
  • [x] Sarah Kwok
• Developers
  • [x] Erik Guntner
  • [x] John Wroge
  • [ ] Jose Padilla
  • [x] Paul Espinosa
  • [x] Tyler Thome

Proposed Templates / Workflow

• [x] MVP 1 and MVP 2
• [x] Design Issue Handoff
• [x] Dev issue Handoff Template #745

Project Board Status

• Ongoing

Actions taken or notes about stuff from the meeting:

• [x] Breakdown current MVP-6 milestones (Ariel/Erik)#741
• [ ] Engineering team to schedule meeting with Boonie to review criteria for issues in the prioritized backlog (Tyler/Erik)
• [ ] Create emergent issues to track issues that are identified but may not be worked on or worked on at a later time - Dev team

Project Board Hygiene - Reminders

• [ ] #739
  • [ ] Status of Project Board Hygiene (cleanup.) Are there any issues that are no longer relevant/applicable, review and close.
• All issues should have the following 5 labels assigned (assign labels for specific skillsets needed):
  • Complexity
  • Milestone
  • Role
  • Feature
  • Points
• Nothing in prioritized backlog should be assigned to a person
• Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
  • Prioritized backlog readiness
  • Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
• New Issue approval readiness
  • Review issues to ensure there is only 1 issue per person - this will assist in understanding project needs and status. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog.
• [ ] Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)

Items from Previous Meeting

• Focus on project board hygiene cleanup
• Breakdown MVP-6 milestones

New Task Items

[lasryariel]

Please add these items to tomorrow's agenda:

General: Discuss sub-milestones https://github.com/hackforla/HomeUniteUs/issues/741#issuecomment-2289112142

Design/PM review design issue template with design https://github.com/hackforla/HomeUniteUs/pull/743/files?short_path=09c92e2#diff-09c92e22f47f8fbb2b54ae29bbacec68bc94a46036f97fbe14cea1759e236dfe

Engineering: Discuss adding more high commit volunteers (12+ hours) get dev meeting moved to homeuniteus calendar and add to vrms to show on website - https://vrms.io/login

review engineering issue template https://github.com/hackforla/HomeUniteUs/issues/745

[lola3736]

@lasryariel See my comments in #741, we need a bit more work on determining the milestones before discussing further with the team. Engineering - Tyler will come back with his team structure. I need to look into whether we can ask more time from Engineer commitment given everyone is at 6.5hrs.

[lola3736]

2024-08-27 Agenda

Team Attendance

• [x] Executive Director - Boonie
• Product Managers
  • [x] Gabriella Dominic
  • [x] Teja Machabathuni
  • [x] Jasmine Guraya
  • [x] Jasika Kalra
  • [x] Ariel Lasry
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers / Researchers
  • [x] Jon Ilaw
  • [x] Nicci Van
  • [x] Amy Li
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Jiehong Chen
  • [x] Sarah Kwok
  • [x] Jazmyne
• Developers
  • [ ] Erik Guntner
  • [x] John Wroge
  • [ ] Jose Padilla
  • [x] Paul Espinosa
  • [x] Tyler Thome

Accomplishments

• [x] Section 1: Creation - See below.
• [ ] Status of August 2024 Goals, including Project Board Hygiene

Project Board Status

• Ongoing

Actions taken or notes about stuff from the meeting:

• [ ] Breakdown current MVP-6 milestones (Ariel/Erik)#741
• [ ] Engineering team to schedule meeting with Boonie to review criteria for issues in the prioritized backlog (Tyler/Erik)

Project Board Hygiene - Reminders

• Are there any issues that are no longer relevant/applicable, review and close.
• All issues should have the following 5 labels assigned (assign labels for specific skillsets needed):
  • Complexity
  • Milestone
  • Role
  • Feature
  • Points
• Nothing in prioritized backlog should be assigned to a person
• Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
  • Prioritized backlog readiness
  • Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
• New Issue approval readiness
  • Review issues to ensure there is only 1 issue per person - this will assist in understanding project needs and status. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog.
• [ ] Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)

Summary Meeting Minutes / Notes

• Boonie shared a design sample that depicts form completion progress, Design team to further review and determine if they can leverage.
• Guest Profile
  • Boonie's feedback:
  • Revisit design to ensure it caters to personas with cognitive overload.
  • Previous figma may contain a close version to what she is looking for
• Section 1: Account Creation
  • During demo, noted the following:
    • Updates made to the code resulted in errors during the demo.
• User Research
  • Boonie provided best practices documentation for Design System currently underway
• Next Steps:
  • [ ] Setup meeting with the Guest Persona team to discuss way forward
  • [ ] Engineering to fix bugs in Account Creation, once completed, create demo

Section 1: Account Creation

[lola3736]

2024-09-03 Agenda

Team Attendance

• Product Managers
  • [x] Gabriella Dominic
  • [x] Teja Machabathuni
  • [ ] Jasmine Guraya
  • [x] Jasika Kalra
  • [x] Ariel Lasry
  • [ ] Kiyingi Brian
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers / Researchers
  • [x] Jon Ilaw
  • [x] Nicci Van
  • [x] Amy Li
  • [ ] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Jiehong Chen
  • [ ] Sarah Kwok
  • [ ] Jazmyne Newman
  • [ ] Jovy Flagg
• Developers
  • [x] Erik Guntner
  • [x] John Wroge
  • [ ] Jose Padilla
  • [x] Paul Espinosa
  • [x] Tyler Thome

Accomplishments

• [ ] Section 1: Creation - See below.
• [x] Status of August 2024 Goals, including Project Board Hygiene

Project Board Status

• Ongoing

Actions taken or notes about stuff from the meeting:

• [ ] Breakdown current MVP-6 milestones (Ariel/Erik)#741
• [ ] Engineering team to schedule meeting with Boonie to review criteria for issues in the prioritized backlog (Tyler/Erik)

Project Board Hygiene - Reminders

• Are there any issues that are no longer relevant/applicable, review and close.
• All issues should have the following 5 labels assigned (assign labels for specific skillsets needed):
  • Complexity
  • Milestone
  • Role
  • Feature
  • Points
• Nothing in prioritized backlog should be assigned to a person
• Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
  • Prioritized backlog readiness
  • Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
• New Issue approval readiness
  • Review issues to ensure there is only 1 issue per person - this will assist in understanding project needs and status. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog.
• [ ] Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)

Summary Meeting Minutes / Notes

Section 1: Account Creation

[lola3736]

2024-09-10 Agenda

Team Attendance

• [ ] Executive Director - Boonie Wolfe
• Product Managers
  • [x] Gabriella Dominic
  • [ ] Teja Machabathuni
  • [x] Jasmine Guraya
  • [x] Jasika Kalra
  • [x] Ariel Lasry
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers / Researchers
  • [ ] Jon Ilaw
  • [x] Nicci Van
  • [x] Amy Li
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Jiehong Chen
  • [ ] Sarah Kwok
  • [ ] Jazmyne Newman
• Developers
  • [x] Erik Guntner
  • [ ] John Wroge
  • [ ] Jose Padilla
  • [x] Paul Espinosa
  • [x] Tyler Thome

#791 September Goals

Best Practices

Figma - Cleanup, Structure and Setup - Priyanka Gupta

Project Board Cleanup

#354 Weekly label and board check #769 Project Board Hygiene - Clean Up and Alignment

[lola3736]

2024-09-17 Agenda

Team Attendance

• [x] Executive Director - Boonie Wolfe
• Product Managers
  • [x] Gabriella Dominic
  • [x] Teja Machabathuni
  • [x] Jasmine Guraya
  • [x] Jasika Kalra
  • [x] Ariel Lasry
  • [x] Kiyingi Brian
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers / Researchers
  • [x] Jon Ilaw
  • [x] Nicci Van
  • [ ] Amy Li
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [ ] Jiehong Chen
  • [ ] Sarah Kwok
  • [x] Jazmyne Newman
• Developers
  • [x] Erik Guntner
  • [x] John Wroge
  • [x] Paul Espinosa
  • [x] Tyler Thome

#791 September Goals

Best Practices

Figma - Cleanup, Structure and Setup - Priyanka Gupta

Project Board Cleanup

#354 Weekly label and board check #769 Project Board Hygiene - Clean Up and Alignment

[lola3736]

2024-09-24 All Team Meeting Agenda and Notes

Recurring Items

• September Goals
• Review https://dev.homeunite.us/ in engineering section
• Project board check
• Weekly Label and Board Check
• Open questions for the team
• Any demos for the team? (fill in planned demos or remove bullet)

New Items for discussion

• [x] Label standardization effort for HFLA
• [x] Recruitment
  • Design
  • Dev / Engineering
• [ ] Develop MVP Roadmap
  • [x] List All Features for the Workflow
    • PM team to provide list of features
    • Design and Dev team to review these features and provide feedback
  • [ ] Define the MVP Scope
    • Team - Identify the core, must-have features that are essential for the MVP. These are the features that solve the fundamental problem for users and will allow the software to be usable in a live environment.
  • [ ] Prioritize Features
    • Discuss and finalize prioritization methodology - (MoSCow)
      • Must-Have: Essential features for the MVP.
      • Should-Have: Important but not critical for the MVP. These can be delivered after the MVP launch.
      • Could-Have: Nice-to-have features that can be added later without affecting the core functionality.
      • Won’t-Have: Features that are not relevant at this stage but could be revisited later.
  • [ ] Validate with Stakeholders
    • Bonnie to review draft features and provide feedback
    • Team to finalize features
  • [ ] Create a Timeline
    • Team / Persona leads to work with PM to draft

Next Steps

• PM team to provide list of features for:
  • Account Management
  • Application and Onboarding

Summary Meeting Notes

- List of features to be provided using google sheet. There is an initial attempt by previous teams, we will be leveraging this format and updating it accordingly.

• This is an interactive process and level of details will be determined based on information provided and if it enables us to:
  • Identify features that should be included in MVP
  • Determine in and out of scope items
  • Draft an MVP roadmap and timeline

---

Team Attendance

• [x] Executive Director - Boonie Wolfe
• Product Managers
  • [x] Gabriella Dominic
  • [x] Teja Machabathuni
  • [x] Jasmine Guraya
  • [x] Jasika Kalra
  • [x] Ariel Lasry
  • [x] Kiyingi Brian
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers / Researchers
  • [x] Jon Ilaw
  • [x] Nicci Van
  • [x] Amy Li
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Jiehong Chen
  • [x] Jazmyne Newman
  • [ ] Jaime Cucalon
• Developers
  • [x] Erik Guntner
  • [x] John Wroge
  • [x] Paul Espinosa
  • [x] Tyler Thome

[lola3736]

2024-10-01 All Team Meeting Agenda and Notes

Recurring Items

• Project board check
• Weekly Label and Board Check
• Open questions for the team
• Any demos for the team? (Guest Intake Profile - Preliminary view)

New Items for Discussion

Next Steps

• Jon (Design) to:
  • Mock up design to see if its scalable to include additional questionnaires
  • Incorporate Bonnie's feedback

Summary Meeting Notes

• Walked Bonnie through the Guest Intake profile to obtain her approval to decouple the guest and host design, given these are two distinct personas and journey.
• Bonnie provided feedback on Guest
  • While these are 2 distinct personas and journey, the wireframes should be consistent for both, however the visual design can be distinct.

---

Team Attendance

• [x] Executive Director - Boonie Wolfe
• Product Managers
  • [x] Gabriella Dominic
  • [ ] Teja Machabathuni
  • [x] Jasmine Guraya
  • [x] Jasika Kalra
  • [x] Ariel Lasry
  • [ ] Kiyingi Brian
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers / Researchers
  • [x] Jon Ilaw
  • [x] Nicci Van
  • [ ] Amy Li
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Jiehong Chen
  • [x] Jazmyne Newman
  • [x] Jaime Cucalon
• Developers
  • [x] Erik Guntner
  • [x] John Wroge
  • [x] Paul Espinosa
  • [x] Tyler Thome

[lola3736]

2024-10-08 All Team Meeting Agenda and Notes

Recurring Items

• Project board check
• Weekly Label and Board Check
• Open questions for the team
• Any demos for the team? (Guest Intake Profile - Preliminary view)
• October Goals

New Items for Discussion

Next Steps

Summary Meeting Notes

---

Team Attendance

• [x] Executive Director - Boonie Wolfe
• Product Managers
  • [x] Gabriella Dominic
  • [x] Teja Machabathuni
  • [x] Jasmine Guraya
  • [x] Jasika Kalra
  • [x] Ariel Lasry
  • [x] Kiyingi Brian
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers / Researchers
  • [ ] Jon Ilaw
  • [x] Nicci Van
  • [x] Amy Li
  • [ ] Priyanka Gupta
  • [x] Nihan Durmaz
  • [x] Jiehong Chen
  • [x] Jazmyne Newman
  • [x] Jaime Cucalon
  • [x] Sam Seyler
• Developers
  • [x] Erik Guntner
  • [x] John Wroge
  • [ ] Paul Espinosa
  • [x] Tyler Thome

[lola3736]

2024-10-15 All Team Meeting Agenda and Notes

Recurring Items

• Weekly Label and Board Check
• Open questions for the team
• Any demos for the team? None
• October Goals

New Items for Discussion

Team Member Addition - Design

• Michael Gruen: a is talented UX designer with almost a decade of experience in shipping products. Michael will join us and take on the role of leading design direction for the Guest and Host experience.
• Julia Echevarria: a junior UX designer with a background in media art. She has some experience in designing for mobile and for parents and caregivers. She will join us and work on the Host experience for now while Jiehong is on vacation.

Project Timeline

• Create timeline for current work
  • Purpose: understand current work, estimate time to complete and when we can begin to plan next milestones

Next Steps Planning

• After completing current work, team will collectively review and decide on next priorities
• Will assess completion of account creation phase before moving to next section
• Plan to involve dev team in prioritization discussions for efficiency

Next Steps

Summary Meeting Notes

---

Team Attendance

• Product Managers
  • [x] Gabriella Dominic
  • [x] Teja Machabathuni
  • [x] Jasmine Guraya
  • [x] Jasika Kalra
  • [ ] Ariel Lasry
  • [ ] Kiyingi Brian
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers
  • [x] Jon Ilaw
  • [x] Nicci Van
  • [ ] Amy Li
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [ ] Jiehong Chen
  • [x] Jaime Cucalon
  • [x] Julia Echevarria
  • [x] Michael Gruen
• Researchers
  • [x] Sam Seyler
  • [x] Jazmyne Newman
• Developers
  • [ ] Erik Guntner
  • [x] John Wroge
  • [x] Paul Espinosa
  • [x] Tyler Thome

[lola3736]

2024-10-22 All Team Meeting Agenda and Notes

Recurring Items

• Team Member Addition - None
• Weekly Label and Board Check
• Open questions for the team
• Any demos for the team? None

New Items for Discussion

• Project Structure and Best Practices
  • Significant progress made across teams

HUU Workflow Design and Development - its time

• Complete October Goals - Are we still on track to complete?
• Review List of Features and provide feedback
• Review current status of workflow activities
  • Section 1 - Account Creation
    • Sub-flow 1a -Coordinator Account Creation
    • Sub-flow 1b - Guest Invitation
    • Sub-flow 1c -Guest Account Confirmation
    • Sub-flow 1d - Host Account Creation
  • Status
    • Product - user stories completed
    • Design - Design completed
    • Dev - minor open items
  • Section 2 - Intake Profile & Onboarding Process
    • Sub-flow 2a: Host Intake Profile Proces
    • Sub-flow 2a: Host Intake Profile - Initial Review & Verification
    • Sub-flow 2b: Guest Intake Profile - Review & Verification
    • Sub-flow 2b: Guest Profile: Completion Process
    • Sub-flow 2e: Host In-Person Verification & Training
    • Sub-flow 2ei: Host / Coordinator Interview
    • Sub-flow 2eii: Home Inspection
    • Sub-flow 2eiii: Host Training Session
    • Sub-flow 2f: Host Profile Review & Completion Process
    • Sub-flow 2f: Host Application - Final Review & Verification
    • Sub-flow 2g: Guest In-Person Verification & Training
    • Sub-flow 2gi: Guest Coordinator Interview
    • Sub-flow 2gii: Guest Training Session
    • Coordinator Dashboard

Next Steps Planning

• After completing current work, team will collectively review and decide on next priorities
• Plan to involve dev team in prioritization discussions for efficiency
• Create timeline

Next Steps

• Complete October goals and remaining infrastructure/best practice tasks
• Review product team's feature list and provide feedback this week
• Determine and prioritize next work items in Section 2 (host/guest/coordinator flows)
• Estimate timelines for prioritized work items, considering December break
• Prepare for Bonnie's review of guest design feedback next week
• Tyler to potentially join tonight's recruiting session for backend developer

Summary Meeting Notes

• Discuss project progress, upcoming workflow design and development, and plan next steps for HUU's development phases.

Key Takeaways

• Significant progress made in best practices and project structure, especially in design and dev teams
• November focus: Workflow design and development, starting with section 2 (host/guest/coordinator flows)
• Account creation (section 1) mostly complete; minor tasks remain (e.g., coordinator account creation flow)
• Team to review product features and provide feedback this week
• Bonnie joining next week's meeting to review guest design feedback

Topics

• Project Structure and Best Practices Progress
  • Design team: Implemented design structure and best practices
  • Dev team: Worked on infrastructure and best practices with PM
  • Weekly label board showing good progress
• Account Creation (Section 1) Status
  • Product and design perspective: Completed
  • Development:
    • Minor tasks remaining (e.g., edge case with Google signup flow)
    • To-do: Add users to groups for AWS token-based authorization
    • New flow needed: Coordinators not creating their own accounts
    • UI fix required for coordinator to add/create accounts Workflow Design and Development (Section 2) Planning

Focus areas

• Coordinator: Dashboard table layout complete, working on click-through functionality
• Host intake: Priority to complete for meaningful data population
• Guest intake: To be worked on parallel or after host intake
• Team to determine logical sub-areas to work on and estimate timelines
• Product team to outline work sequence for guest, host, and coordinator flows
• Dev team input needed on system perspective and sequencing

Technical Considerations

• Prioritize completing upstream data (e.g., host data) before dependent coordinator functions
• Consider system dynamics for configurability across different organizations
• Anticipate potential state management challenges in the application
• Improve design-engineering handoff to identify specific requirements early

---

Team Attendance

• Product Managers
  • [x] Gabriella Dominic
  • [x] Teja Machabathuni
  • [x] Jasmine Guraya
  • [ ] Jasika Kalra
  • [x] Ariel Lasry
  • [ ] Kiyingi Brian
  • [ ] Sanya Nijhawan (Advisory)
  • [x] Lola Sarumi
• Designers
  • [x] Jon Ilaw
  • [x] Nicci Van
  • [x] Amy Li
  • [x] Priyanka Gupta
  • [x] Nihan Durmaz
  • [ ] Jiehong Chen
  • [x] Jaime Cucalon
  • [x] Julia Echevarria
  • [x] Michael Gruen
• Researchers
  • [x] Sam Seyler
  • [x] Jazmyne Newman
• Developers
  • [x] Erik Guntner
  • [ ] John Wroge
  • [x] Paul Espinosa
  • [x] Tyler Thome

[lola3736]

2024-10-28 All Team Meeting Agenda and Notes

Recurring Items

• Team Member Addition - None
• Bonnie's Review and Feedback
• https://github.com/hackforla/HomeUniteUs/issues/533 - Updated with Bonnie's feedback
• https://github.com/hackforla/HomeUniteUs/issues/519 - Wireframe for Bonnie's Review and Feedback
• https://github.com/hackforla/HomeUniteUs/issues/635 - Wireframe for Bonnie's Review and Feedback
• https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=456&pane=issue&itemId=66605144&issue=hackforla%7CHomeUniteUs%7C456 - Updated with Bonnie's feedback
• Weekly Label and Board Check

---

Team Attendance

Executive Director - Bonnie Wolf

• Product Managers
  • [ ] Gabriella Dominic
  • [ ] Teja Machabathuni
  • [ ] Jasmine Guraya
  • [ ] Jasika Kalra
  • [ ] Ariel Lasry
  • [ ] Kiyingi Brian
  • [ ] Sanya Nijhawan (Advisory)
  • [ ] Lola Sarumi
• Designers
  • [ ] Jon Ilaw
  • [ ] Nicci Van
  • [ ] Amy Li
  • [ ] Priyanka Gupta
  • [ ] Nihan Durmaz
  • [ ] Jiehong Chen
  • [ ] Jaime Cucalon
  • [ ] Julia Echevarria
  • [ ] Michael Gruen
• Researchers
  • [ ] Sam Seyler
  • [ ] Jazmyne Newman
• Developers
  • [ ] Erik Guntner
  • [ ] John Wroge
  • [ ] Paul Espinosa
  • [ ] Tyler Thome