Section 2 | Guest/Host signatures

[sanya301]

Problem Alignment

The Problem

Guests/Hosts currently do not have a way to virtually sign forms before submitting

User Story:

As a Guest/Host, I should be able to virtually sign before submitting forms for review to the Co-ordinator.

High Level Approach

Electronic signature at the final page of the form.

Solution Alignment

• Different types of Signature considerations detailed in this doc
• Anticipate that users will be using desktop, tablet, mobile devices --> use responsive design

Goals and Success

Success is if guest/hosts can successfully virtually sign their application before each submission.

Key Features

• Electronic signature with name and date information (at a minimum)

Acceptance Criteria

• Guest/Host is required and able to enter details needed for an electronic signature before each time they submit their form
• Guest/Host is able to see their entered signature on the form before clicking submit
• Guest/Host and Co-ordinator are able to see the guest/host signature in the submitted form

Legal references

• Electronic signature laws in the US https://helpx.adobe.com/legal/esignatures/regulations/united-states.html
• TBD - storage, protection and access laws https://www.archives.gov/records-mgmt/policy/electronic-signature-technology.html

Known Limitations

• If a no cost electronic signature is not possible, we will have to fall back to printing the application, manually signing it and either uploading the physically signed application or physically handing it over to the co-ordinator

Designs

• [ ] Review existing designs on Figma
• [ ] Edit existing designs as needed and share a link to the edited designs in this issue
• [ ] Designs are edited and ready for engineering. Link to the Figma: (share Figma link here when ready)

Figma

Key Decisions

• TBD: What electronic signature implementation should we use?

Team Reviews:

• [x] Product - Sanya
• [ ] Engineering - Help Needed
• [ ] Design - Help Needed

[paulespinosa]

What are the legal requirements (type, storage, protection) for signatures on the Guest/Host applications? Will the legal requirements change based on the location of service provider, guest, host, or where HUU is deployed? Who can access the stored signatures?

[paulespinosa]

An example of apartment rental form with e-signature: https://app.leasing-apps.com/

[sanya301]

@paulespinosa Did an initial search and thi page has some details on storage and protection requirements, but I will have to delve deeper into this https://blog.waiverforever.com/electronic-signatures-legally-binding

In terms of access, the HUU organization and the person who signed it should both be able to access it.