HUU: Lead PM/ORG Agenda and Meeting Minutes

[ExperimentsInHonesty]

Overview

This issue tracks the agenda for the PM/Org meetings for the HomeUniteUS project

Resources

Add a link to each comment below (each one being an agenda and meeting minutes

Minutes Template

## Agenda and Minutes 2022-02-1

### Prework
- [ ] label audit #354

### Roll Call

- [ ] Kristy
- [ ] Regan
- [ ] Sanya
- [ ] Kristelle
- [ ] Denisse
- [ ] Ben
- [ ] Raji
- [ ] Bonnie


#### Recurring items: 
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/HomeUniteUs/projects/3#column-15433668)
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/HomeUniteUs/issues/assigned/ExperimentsInHonesty)
       - [ ] [Regan](https://github.com/hackforla/HomeUniteUs/issues/assigned/JRHutson)
       - [ ] [Kristy](https://github.com/hackforla/HomeUniteUs/issues/assigned/kpoints)
       - [ ] [Denisse](https://github.com/hackforla/HomeUniteUs/issues/assigned/Dsequ)
       - [ ] [Ben](https://github.com/hackforla/HomeUniteUs/issues/assigned/rossbb)
       - [ ] [Kristelle](https://github.com/hackforla/HomeUniteUs/issues/assigned/k-gumarama)
       - [ ] [Sanya](https://github.com/hackforla/HomeUniteUs/issues/assigned/sanya301)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)

#### New Items and Items from Previous Meeting

#### Actions taken or notes about stuff from the meeting:

#### New Task Items

[ExperimentsInHonesty]

Agenda and Minutes 2021-12-17

Prework

• [ ] label audit #354

Roll Call

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [x] Kristy
    • [ ] Surbi
    • [ ] Regan
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items

• [ ] #337
• [ ] Review User Stories

Actions taken or notes about stuff from the meeting:

• Regan added this text to the top of this issue #337. It didn't seem relevant so I removed it during the check on issues in the new issue approval column

UPDATE LABELS: Add the following labels to each new issue, and remove defaults:

• Role
• Feature
• Points
• Milestone

• Bonnie and Kristy rewrote the description for the hackforla.org website and revised the issue #337 from new issue approval and put it into the prioritized backlog

New Task Items

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
• [ ] Kristy will remove the calendar invites for 24th and 31st
• [ ] Next meeting add Surbi to the 1password

[kpoints]

Agenda and Minutes 2021-12-22

Prework

• [x] label audit #354

Roll Call

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [x] Bonnie
    • [x] Kristy
    • [ ] Surbi
    • [ ] Regan
• [ ] finish adding labels to the issue that are still missing them (see audit links above)
• [ ] review issues with epic label and define how to break down further

New Items

• [ ] Review HUU Folder File Migration Audit (https://docs.google.com/spreadsheets/d/1zUxMCRICcOgLX4EWPqX_We6ye-7VGn-aYVVUAr-TKE4/edit?usp=sharing)
• [ ] #337
• [ ] Review User Stories

Actions taken or notes about stuff from the meeting:

• Regan added this text to the top of this issue #337. It didn't seem relevant so I removed it during the check on issues in the new issue approval column

UPDATE LABELS: Add the following labels to each new issue, and remove defaults:

• Role
• Feature
• Points
• Milestone

• Bonnie and Kristy rewrote the description for the hackforla.org website and revised the issue #337 from new issue approval and put it into the prioritized backlog

New Task Items

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
• [x] Kristy will remove the calendar invites for 24th and 31st - Regan/Kristy completed 2021-12-17
• [ ] Next meeting add Surbi to the 1password

[kpoints]

Agenda and Minutes 2021-12-22

Prework

• [x] label audit #354

Roll Call

Recurring items:

• [x] review any issues that are in the new issue approval column
• [x] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [x] Bonnie
    • [x] Kristy
    • [ ] Surbi
    • [x] Regan
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [x] Review HUU Folder File Migration Audit
  • [ ] Follow-up with Bonnie if support needed otherwise all set here!
• [x] #337
  • [ ] Confirm with Development team on titles
  • [ ] Submit updated information to HackforLA repository
• [ ] Discuss HUU Figma Audit and Design Needs
• [ ] Review User Stories

Actions taken or notes about stuff from the meeting:

• Regan added this text to the top of this issue #337. It didn't seem relevant so I removed it during the check on issues in the new issue approval column

UPDATE LABELS: Add the following labels to each new issue, and remove defaults:

• Role
• Feature
• Points
• Milestone

• Bonnie and Kristy rewrote the description for the hackforla.org website and revised the issue #337 from new issue approval and put it into the prioritized backlog

New Task Items

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
• [ ] Next meeting add Surbi to the 1password

[kpoints]

Agenda and Minutes 2022-01-11

Prework

• [x] label audit #354

Roll Call

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [x] Review assignments for each PM
    • [x] Bonnie
    • [x] Regan
    • [ ] Kristy
    • [ ] Surbi
    • [ ] Abiha
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [ ] Review HUU Folder File Migration Audit
  • [ ] Follow-up with Bonnie if support needed otherwise all set here!
• [x] #337
  • [x] Confirm with Development team on titles
  • [ ] Submit updated information to HackforLA repository
• [ ] Discuss HUU Figma Audit and Design Needs
• [ ] Review User Stories

Actions taken or notes about stuff from the meeting:

• Regan added this text to the top of this issue #337. It didn't seem relevant so I removed it during the check on issues in the new issue approval column

UPDATE LABELS: Add the following labels to each new issue, and remove defaults:

• Role
• Feature
• Points
• Milestone

• Bonnie and Kristy rewrote the description for the hackforla.org website and revised the issue #337 from new issue approval and put it into the prioritized backlog

New Task Items

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
• [ ] Next meeting add Surbi to the 1password

[kpoints]

Agenda and Minutes 2022-01-18

Prework

• [x] label audit #354

Roll Call

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [x] Kristy
    • [x] Abiha
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [x] Review HUU Folder File Migration Audit
  • [ ] Follow-up with Bonnie if support needed otherwise all set here!
• [x] #337
  • [ ] Submit updated information to HackforLA repository
• [ ] Discuss HUU Figma Audit and Design Needs
  • [ ] Update the name from new/current figma to HUU Figma (date) and [Deprecated] HUU Figma (date)
• [ ] Review User Stories

Actions taken or notes about stuff from the meeting:

• Regan added this text to the top of this issue #337. It didn't seem relevant so I removed it during the check on issues in the new issue approval column

UPDATE LABELS: Add the following labels to each new issue, and remove defaults:

• Role
• Feature
• Points
• Milestone

• Bonnie and Kristy rewrote the description for the hackforla.org website and revised the issue #337 from new issue approval and put it into the prioritized backlog

New Task Items

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
• [ ] Next meeting add Surbi to the 1password

[abiha1234]

Agenda and Minutes 2022-01-25

Prework

• [x] label audit #354

Roll Call

• Abiha
• Robert
• Regan

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [x] Regan
    • [ ] Kristy
    • [ ] Abiha
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [x] Review HUU Folder File Migration Audit
  • [ ] Follow-up with Bonnie if support needed otherwise all set here!
• [ ] #337
  • [ ] Submit updated information to HackforLA repository
• [ ] Discuss HUU Figma Audit and Design Needs
  • [ ] Update the name from new/current figma to HUU Figma (date) and [Deprecated] HUU Figma (date)
• [ ] Review User Stories

Actions taken or notes about stuff from the meeting:

• Regan added this text to the top of this issue #337. It didn't seem relevant so I removed it during the check on issues in the new issue approval column

UPDATE LABELS: Add the following labels to each new issue, and remove defaults:

• Role
• Feature
• Points
• Milestone

• Bonnie and Kristy rewrote the description for the hackforla.org website and revised the issue #337 from new issue approval and put it into the prioritized backlog

New Task Items

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda

[ExperimentsInHonesty]

Add to next agenda

• [ ] Why is the repos README.md empty and where is the contributing file?
• [ ] Please add the logo to this, I will show you how , and make it have the same format as this https://github.com/hackforla/product-management/projects/8#card-53859442 (we just updated the instructions to include About the Project section. We will use this image url

https://user-images.githubusercontent.com/26660349/114799694-38cb3a80-9d66-11eb-8b08-78bdc1b653b3.png

[kpoints]

Agenda and Minutes 2022-01-28

Prework

• [x] label audit #354

Roll Call

• Bonnie
• Kristy
• Regan

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Abiha
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [x] Review HUU Folder File Migration Audit
  • [x] Follow-up with Bonnie if support needed otherwise all set here!
  • [ ] Set up free calendly with times that Bonnie will make available
  • [ ] Create issue and assign to Bonnie
  • [ ] Templated wording for emails that Bonnie can send out
• [ ] #337
  • [ ] Submit updated information to HackforLA repository
• [ ] Discuss HUU Figma Audit and Design Needs
  • [ ] Update the name from new/current figma to HUU Figma (date) and [Deprecated] HUU Figma (date)
• [ ] Review User Stories

Actions taken or notes about stuff from the meeting:

• Regan added this text to the top of this issue #337. It didn't seem relevant so I removed it during the check on issues in the new issue approval column

UPDATE LABELS: Add the following labels to each new issue, and remove defaults:

• Role
• Feature
• Points
• Milestone

• Bonnie and Kristy rewrote the description for the hackforla.org website and revised the issue #337 from new issue approval and put it into the prioritized backlog

New Task Items

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda

[JRHutson]

Agenda and Minutes 2022-02-1

Prework

• [x] label audit #354

Roll Call

-Robert -Abiha -Kristy -Regan

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [x] Bonnie
    • [x] Regan
    • [ ] Kristy
    • [ ] Abiha
    • [ ] Robert
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [x] Review HUU Folder File Migration Audit
  • [x] Follow-up with Bonnie if support needed otherwise all set here!
  • [ ] Set up free calendly with times that Bonnie will make available
  • [ ] Create issue and assign to Bonnie
  • [ ] Templated wording for emails that Bonnie can send out
• [ ] #337
  • [x] Submit updated information to HackforLA repository
• [ ] Discuss HUU Figma Audit and Design Needs
  • [ ] Update the name from new/current figma to HUU Figma (date) and [Deprecated] HUU Figma (date)
• [ ] Review User Stories

Actions taken or notes about stuff from the meeting:

• Regan added this text to the top of this issue #337. It didn't seem relevant so I removed it during the check on issues in the new issue approval column

UPDATE LABELS: Add the following labels to each new issue, and remove defaults:

• Role
• Feature
• Points
• Milestone

• Bonnie and Kristy rewrote the description for the hackforla.org website and revised the issue #337 from new issue approval and put it into the prioritized backlog

New Task Items

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
• [ ] Review and Finalize Figjam
• [ ] Start Issue review and cleanup
• [ ] Review HUU Roadmap progress
• [ ] Confirm Accessibility Standards that we should be aiming for. (H4LA, Stakeholder)

[JRHutson]

Agenda and Minutes 2022-02-1

Prework

• [x] label audit #354

Roll Call

• [ ] Robert
• [x] Abiha
• [x] Kristy
• [x] Regan
• [x] Bonnie

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Abiha
    • [ ] Robert
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

Items from Previous Meeting

• [x] Review HUU Folder File Migration Audit
  • [x] Follow-up with Bonnie if support needed otherwise all set here!
  • [ ] Set up free calendly with times that Bonnie will make available
  • [ ] Create issue and assign to Bonnie
  • [ ] Templated wording for emails that Bonnie can send out
• [ ] Review User Stories

Items that were tasks from last meeting that need checking off or otherwise updating

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
• [ ] Review and Finalize Figjam
• [ ] Start Issue review and cleanup
• [ ] Review HUU Roadmap progress
• [ ] Confirm Accessibility Standards that we should be aiming for. (H4LA, Stakeholder)

FYI

• [ ] Discuss HUU Figma Audit and Design Needs

Actions taken or notes about stuff from the meeting:

• Created Template for meeting agendas

Google Drive Cleanup

• Bonnie updated 2FA number so Robert can complete Calendly setup.
• Need to confirm Calendly is working and have email draft, then get new dates from Bonnie. (Issue Updated)
• Bonnie noted people that she can reach out to on the Google Sheet

New Task Items

[ ] Update templates with latest tweaks [ ] Update VRMS Times to reflect updated schedule (https://github.com/hackforla/VRMS/issues/1047) [ ] Compile questions about Calendaring Service and Abiha will reach out to Tracy

[kpoints]

Agenda and Minutes 2022-02-08

Prework

• [x] label audit #354

Roll Call

• [ ] Robert
• [x] Abiha
• [x] Kristy
• [ ] Regan
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Abiha
    • [ ] Robert
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

Items from Previous Meeting

• [x] Review HUU Folder File Migration Audit
  • [x] Follow-up with Bonnie if support needed otherwise all set here!
  • [ ] Set up free calendly with times that Bonnie will make available
  • [ ] Create issue and assign to Bonnie
  • [ ] Templated wording for emails that Bonnie can send out
• [ ] Review User Stories
• [ ] Compile questions about Calendaring Service and Abiha will reach out to Tracy
  • [ ] Abiha will create a word document and attach to https://github.com/hackforla/HomeUniteUs/issues/336
  • [ ] Review with Bonnie in follow-up meeting

Items that were tasks from last meeting that need checking off or otherwise updating

• [ ] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
• [ ] Review and Finalize Figjam
• [ ] Start Issue review and cleanup
• [ ] Review HUU Roadmap progress
• [ ] Confirm Accessibility Standards that we should be aiming for. (H4LA, Stakeholder)

FYI

• [ ] Discuss HUU Figma Audit and Design Needs

Actions taken or notes about stuff from the meeting:

• Created Template for meeting agendas

Google Drive Cleanup

• Bonnie updated 2FA number so Robert can complete Calendly setup.
• Need to confirm Calendly is working and have email draft, then get new dates from Bonnie. (Issue Updated)
• Bonnie noted people that she can reach out to on the Google Sheet

New Task Items

• [ ] Update templates with latest tweaks
• [ ] Update VRMS Times to reflect updated schedule (https://github.com/hackforla/VRMS/issues/1047)
• [ ] Update role request card and move the PM role for Home Unite Us to open for new PMs (2-3 PMs)
• [ ] Update role request card for a new back end developer
• [ ] Make sure recent team members are added on the team meeting calendar invite
• [ ] Discuss further on this topic in the PM meeting : https://github.com/hackforla/HomeUniteUs/issues/360

[kpoints]

Agenda and Minutes 2022-02-15

Prework

• [x] label audit #354

Roll Call

• [ ] Robert
• [x] Abiha
• [x] Kristy
• [x] Regan
• [ ] Bonnie

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [x] Regan
    • [x] Kristy
    • [x] Abiha
    • [ ] Robert
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [x] Review User Stories
  • [x] Will review via Figjam for Host/Guest/Coordinator UserFlows
• [ ] Compile questions about Calendaring Service and Abiha will reach out to Tracy
  • [ ] Abiha will create a word document and attach to https://github.com/hackforla/HomeUniteUs/issues/336
  • [ ] Review with Bonnie in follow-up meeting

Actions taken or notes about stuff from the meeting:

• [x] Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
• [ ] Review and Finalize Figjam
• [ ] Start Issue review and cleanup
• [ ] Review HUU Roadmap progress
• [x] Confirm Accessibility Standards that we should be aiming for. (H4LA, Stakeholder)

New Task Items

• [x] Update templates with latest tweaks
• [x] Update VRMS Times to reflect updated schedule (https://github.com/hackforla/VRMS/issues/1047)
• [x] Update role request card and move the PM role for Home Unite Us to open for new PMs (2-3 PMs)
• [x] Update role request card for a new back end developer
• [ ] Make sure recent team members are added on the team meeting calendar invite
• [ ] Discuss further on this topic in the PM meeting : https://github.com/hackforla/HomeUniteUs/issues/360
• [ ] Go over the Design System Checklist, column D in the product meeting - linked here

[abiha1234]

Agenda and Minutes 2022-02-18

Prework

• [x] label audit #354

Roll Call

• [x] Robert
• [x] Abiha
• [ ] Kristy
• [ ] Regan
• [x] Bonnie

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [x] Bonnie
    • [x] Regan
    • [ ] Kristy
    • [ ] Abiha
    • [x] Robert
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [ ] Review and Finalize Figjam
• [ ] Start Issue review and cleanup
• [ ] Review HUU Roadmap progress

Actions taken or notes about stuff from the meeting:

Changed the automation from the ice box to the new issue approval column for new issues. Added explainer cards to the top of the columns. - Free to edit these

New Task Items

• [ ] Make sure recent team members are added on the team meeting calendar invite
• [ ] Discuss further on this topic in the PM meeting : https://github.com/hackforla/HomeUniteUs/issues/360
• [ ] Go over the Design System Checklist, column D in the product meeting - linked here

Items for next week's agenda

• [ ] Talk about milestone - closing old milestones and opening new ones.

[kpoints]

Agenda and Minutes 2022-02-22

Prework

• [x] label audit #354

Roll Call

• [ ] Robert
• [ ] Abiha
• [ ] Kristy
• [ ] Regan
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Abiha
    • [ ] Robert
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [ ] Talk about milestone - closing old milestones and opening new ones.
• [ ] Review and Finalize Figjam
• [ ] Make sure recent team members are added on the team meeting calendar invite
• [ ] Discuss further on this topic in the PM meeting : https://github.com/hackforla/HomeUniteUs/issues/360
• [ ] Go over the Design System Checklist, column D in the product meeting - linked here

Actions taken or notes about stuff from the meeting:

New Task Items

Items for next week's agenda

[JRHutson]

Agenda and Minutes 2022-03-1

Prework

• [x] label audit #354

Roll Call

• [x] Robert
• [ ] Abiha
• [ ] Kristy
• [x] Regan
• [x] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [x] Bonnie
    • [x] Regan
    • [x] Kristy
    • [x] Abiha
    • [x] Robert
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [x] Why is the repos README.md empty and where is the contributing file?
• [x] Talk about milestone - closing old milestones and opening new ones.
• Need to have a roadmap to do it effectively. Get roadmap started for next Bonnie Meeting
• [ ] Review and Finalize Figjam - Wait for Abiha
• [ ] Make sure recent team members are added on the team meeting calendar invite
• [x] Discuss further on this topic in the PM meeting : https://github.com/hackforla/HomeUniteUs/issues/360
• [ ] Go over the Design System Checklist, column D in the product meeting - linked here

Actions taken or notes about stuff from the meeting:

• Discussed what needs to happen for better QC of merge requests. Resources Below:
  • Need to establish clear protocol for reviewing merge requests.
  • Readme was lost at some point in a merge. Need to avoid things like this.
  • https://github.com/hackforla/website/blob/gh-pages/CONTRIBUTING.md
• Onboarding developer info should be contained in the wiki. Below for reference.
  • https://github.com/hackforla/website/wiki/Web-Developer
  • https://github.com/hackforla/internship/wiki/Project-Introduction-for-Interns
  • https://github.com/hackforla/.github/wiki

New Task Items

[kpoints]

Agenda and Minutes 2022-03-08

Prework

• [x] label audit #354

Roll Call

• [x] Bonnie
• [x] Regan
• [x] Kristy
• [ ] Abiha

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Abiha
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [ ] Review and Finalize Figjam - Wait for Abiha
• [ ] Make sure recent team members are added on the team meeting calendar invite
• [ ] Discuss updates to roadmap/milestones based on guidelines here
• [ ] Go over the Design System Checklist, column D in the product meeting - linked here
• [ ] Need to establish clear protocol for reviewing merge requests.
  • Readme was lost at some point in a merge. Need to avoid things like this.
  • https://github.com/hackforla/website/blob/gh-pages/CONTRIBUTING.md
• [ ] Onboarding developer info should be contained in the wiki. Below for reference.
  • https://github.com/hackforla/website/wiki/Web-Developer
  • https://github.com/hackforla/internship/wiki/Project-Introduction-for-Interns
  • https://github.com/hackforla/.github/wiki

Actions taken or notes about stuff from the meeting:

New Task Items

[JRHutson]

Agenda and Minutes 2022-03-15

Prework

• [x] label audit #354

Roll Call

• [x] Kristy
• [x] Regan
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [x] Review list of GitHub users who need 2FA
  • [x] Coordinate with team leads to follow-up with individuals
• [ ] Review and Finalize Figjam - Wait for Abiha
• [ ] Make sure recent team members are added on the team meeting calendar invite
• [ ] Discuss updates to roadmap/milestones based on guidelines here
• [ ] Go over the Design System Checklist, column D in the product meeting - linked here
• [ ] Need to establish clear protocol for reviewing merge requests.
  • Readme was lost at some point in a merge. Need to avoid things like this.
  • https://github.com/hackforla/website/blob/gh-pages/CONTRIBUTING.md
• [ ] Onboarding developer info should be contained in the wiki. Below for reference.
  • https://github.com/hackforla/website/wiki/Web-Developer
  • https://github.com/hackforla/internship/wiki/Project-Introduction-for-Interns
  • https://github.com/hackforla/.github/wiki

Actions taken or notes about stuff from the meeting:

New Task Items

[JRHutson]

Agenda and Minutes 2022-03-22

Prework

• [x] label audit #354

Roll Call

• [ ] Kristy
• [x] Regan
• [x] Denise
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• Get input from Bonnie on Tyler's Code Design issue.
• [x] Accountability and Support Check
  • [x] Review assignments for each PM
    • [x] Bonnie
    • [x] Regan
    • [x] Kristy
    • [x] Denisse
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [ ] Finish Google Drive Migration #365
• [ ] Update 2 Factor Auth for project Google Account back to Bonnie
• [ ] Review and Finalize Figjam - Wait for Abiha
• [ ] Make sure recent team members are added on the team meeting calendar invite
• [ ] Discuss updates to roadmap/milestones based on guidelines here
• [ ] Go over the Design System Checklist, column D in the product meeting - linked here
• [ ] Need to establish clear protocol for reviewing merge requests.
  • Readme was lost at some point in a merge. Need to avoid things like this.
  • https://github.com/hackforla/website/blob/gh-pages/CONTRIBUTING.md
• [ ] Onboarding developer info should be contained in the wiki. Below for reference.
  • https://github.com/hackforla/website/wiki/Web-Developer
  • https://github.com/hackforla/internship/wiki/Project-Introduction-for-Interns
  • https://github.com/hackforla/.github/wiki

Actions taken or notes about stuff from the meeting:

• Planning to use next week's Design Team meeting to go over outstanding questions about Figma updates.
• Idea to allow Coordinators to mark tasks in their dashboard as urgent came up. If it is just a toggle that causes marked tasks to be at the top of the list, it would be easy for engineering to implement.
  • Created #380
• For the Coordinator task list, need to define what next steps would be when coordinator clicks on each type of task.
• Create issue for Github wiki cleanup. Include links above to well organized ones.
  • Created #381

New Task Items

[kpoints]

Agenda and Minutes 2022-04-05

Prework

• [x] label audit #354

Roll Call

• [x] Kristy
• [x] Regan
• [ ] Denisse
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Denisse
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

[JRHutson]

Agenda and Minutes 2022-02-1

Prework

• [x] label audit #354

Roll Call

• [ ] Kristy
• [x] Regan
• [ ] Denisse
• [ ] Bonnie

Recurring items:

• [x] review any issues that are in the new issue approval column
• [x] Accountability and Support Check
  • [x] Review assignments for each PM
    • [x] Bonnie
    • [x] Regan
    • [x] Kristy
    • [x] Denisse
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

@kpoints There are several issues that you self-assigned a while ago. Are those things that you were staging to re-assign?

New Task Items

[ExperimentsInHonesty]

Please add this to this week's agenda and get it done during the meeting

• [ ] Taking a picture of the team CTA Instructions

[JRHutson]

Agenda and Minutes 2022-02-1

Prework

• [x] label audit #354

Roll Call

• [ ] Kristy
• [x] Regan
• [ ] Denisse
• [x] Ben
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Denisse
    • [ ] Ben
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [ ] Taking a picture of the team CTA Instructions

Actions taken or notes about stuff from the meeting:

New Task Items

[JRHutson]

Agenda and Minutes 2022-04-26

Prework

• [x] label audit #354

Roll Call

• [ ] Kristy
• [x] Regan
• [ ] Denisse
• [x] Ben
• [ ] Bonnie

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [x] Regan
    • [x] Kristy
    • [ ] Denisse
    • [x] Ben
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [ ] Taking a picture of the team CTA Instructions

Actions taken or notes about stuff from the meeting:

@kpoints Do you want @rossbb to take some of the tasks you have on the board currently?

Discussed Bonnie's suggestion of establishing a weekly cadence to meetings rather than alternating week to week. Plan is to have All Team Meeting every Tuesday at 6:30PM, followed by breakouts to individual team meetings. Product team will meet Monday nights to prep initially, with the goal to be able to connect for 30min prior to the All Team meeting once we get into a rhythm.

New Task Items

[JRHutson]

Agenda and Minutes 2022-02-1

Prework

• [x] label audit #354

Roll Call

• [x] Kristy
• [x] Regan
• [ ] Denisse
• [x] Ben
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Denisse
    • [ ] Ben
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

[JRHutson]

Agenda and Minutes 2022-05-16

Prework

• [x] label audit #354

Roll Call

• [ ] Kristy
• [x] Regan
• [ ] Denisse
• [x] Ben
• [ ] Bonnie

Recurring items:

• [x] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Denisse
    • [ ] Ben
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• [x] Taking a picture of the team CTA Instructions
• Announced it last week. Posted a reminder in Slack

Actions taken or notes about stuff from the meeting:

Created issues for diagraming of authentication flows Reminded team about team photo Discussed license implementation. Decided that 2 weeks was sufficient notification, but don't expect that we will refuse if people reach out and request code be removed up to 30 days from announcement.

New Task Items

[rossbb]

Agenda and Minutes 2022-06-06

Prework

• [x] label audit #354

Roll Call

• [ ] Kristy
• [x] Regan
• [ ] Denisse
• [x] Ben
• [x] Kristelle
• [x] Raji
• [x] Sanya
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Denisse
    • [ ] Ben
    • [ ] Kristelle
• [x] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

[JRHutson]

Agenda and Minutes 2022-06-14

Prework

• [x] label audit #354

Roll Call

• [ ] Kristy
• [x] Regan
• [x] Sanya
• [ ] Denisse
• [x] Ben
• [x] Kristelle
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Denisse
    • [ ] Ben
    • [ ] Kristelle
    • [ ] Sanya
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

[JRHutson]

Agenda and Minutes 6-21-22

Prework

• [ ] label audit #354

Roll Call

• [ ] Kristy
• [x] Regan
• [x] Sanya
• [x] Kristelle
• [ ] Denisse
• [x] Ben
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Denisse
    • [ ] Ben
    • [ ] Kristelle
    • [ ] Sanya
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

• Need to get feedback from Bonnie on how to handle multiple guests choosing the same host at the same time
• Status of UI Kits
• Need to cleanup In Progress issues on the board
• Do we have data from more recent years on how many people the program has housed?

[JRHutson]

Agenda and Minutes 6-27-22

Prework

• [ ] label audit #354

Roll Call

• [ ] Kristy
• [x] Regan
• [ ] Sanya
• [x] Kristelle
• [x] Raji
• [ ] Denisse
• [x] Ben
• [ ] Bonnie

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Bonnie
    • [ ] Regan
    • [ ] Kristy
    • [ ] Denisse
    • [ ] Ben
    • [ ] Kristelle
    • [ ] Sanya
• [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

Items to review with Bonnie

• Need to get feedback from Bonnie on how to handle multiple guests choosing the same host at the same time
• Status of UI Kits
• Need to cleanup In Progress issues on the board
• Do we have data from more recent years on how many people the program has housed?

[rossbb]

Agenda and Minutes 2022-07-08

Prework

Roll Call

• [ ] Kristy
• [ ] Regan
• [ ] Sanya
• [x] Kristelle
• [ ] Denisse
• [x] Ben
• [x] Bonnie

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

• Host can only receive 1 invite at a time. Race condition: 1st come first serve. Second gets error

New Task Items

• [x] [Ben] Write email for [Bonnie] : Tracy regarding calendaring service -- Is she still involved?
• [x] [Ben] Write email for [Bonnie] : MUI Nonprofit pricing request
• [x] [Ben] Update weekly PM/ORG meeting to weeks 1 & 3 (or after the 27th of each month)
• [ ] [Ben] Timeline for updated Pitch Deck -- 2 buckets of money --- Build App for Pilot --- Execute Pilot (Including staffing, licenses, support, etc.)

Items for next meeting

• Ask about number of people housed over the last year