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Published 20 hours ago • verified publisher icon hackforla

311 Data Weekly Meeting Agenda

Open ryanfchase opened this issue 2 years ago • 73 comments

Overview

This issue tracks meeting agendas for the weekly 311 Data member meeting

Agenda Quick-links

2023 August 16, 2023 August 23, 2023 August 30, 2023 September 9, 2023 September 20, 2023 September 27, 2023 October 11, 2023 October 18, 2023 October 25, 2023 November 8, 2023 November 15, 2023 November 29, 2023

2024 January 10, 2024 January 17, 2024 January 24, 2024 January 31, 2024 February 14, 2024 February 21, 2024 February 28, 2024 March 13, 2024 March 20, 2024 March 27, 2024 April 10, 2024 April 17, 2024 April 24, 2024 May 8, 2024 May 15, 2024

Agenda Template

## YYYY-MM-DD - 311 Data Weekly Meeting
_[Back to Top](#)_

### AGENDA
_Timezones listed as Pacific Time._

- [ ] 7:00PM _5 min_ - Check-in
- [ ] 7:05 _5 min_ - Team announcements + updates
- [ ] 7:10 _20 min_ - Topic Requests
- [ ] 7:30 _30 min_ - Breakout Rooms
- [ ] 8:00 finished

### Topic requests/questions:

### Notes:

### Action Items:

### Resources/Instructions


---
### Attendees

####  Product Management
- [ ] Cotton
- [ ] Bethlehem

#### UI/UX Research
- [ ] Brian
- [ ] Rong

#### UI/UX Design
- [ ] Joy
- [ ] Peter
- [ ] Allison
- [ ] Shu

#### Engineering
- [ ] Ryan C
- [ ] Billy Phan
- [ ] Danielle
- [ ] Kelly
- [ ] Tracy
- [ ] Dorian
- [ ] Brandon

#### Content/Marketing/Copywriting
- [ ] TBD

#### UNASSIGNED
- [x] nobody

PM Instructions For Board Review

PM will go through each team (engineering, design, research, product management) and check with the team lead that "all issues are in their right place". This will give team leads a chance to make simple board adjustments. Team lead can opt to do these adjustments within breakout rooms.

  1. Open up the 311-Data project board
  2. In the "Start Here" column, find the "Issues by role" card. This card has links that will filter the board based on each team. You will need to filter the board per each team to do the below steps.
  3. In "New Issue Approval", ask the lead if there are any issues that have been reviewed and can move out. Also ask if the lead needs someone to review issues here, try to delegate this to unblock movement of the issue.
  4. In "Icebox", review with the lead that all tickets here are indeed blocked, or unable to progress.
  5. In "Prioritized Backlog", go through and ensure nobody is assigned to these issues. Also try to ensure that they are properly ordered (from top to bottom) by milestone (once we have milestones set up)
  6. In "In Progress", make sure each issue has an assignee. Review issues with the lead that issues are indeed in progress, ask the lead to unassign and move back to "Prioritized Backlog" if there have been no updates on this issue.

PM Instructions for Opening Breakout Rooms

PM will need to manually open breakout rooms each session. This is done via the Host Key (do not share this!!!)

  1. Log into 1Password and access the HackForLA Zoom vault
  2. Select the relevant Zoom entry (to quickly check, open your google calendar invite, it should say "CTS Zoom3 is inviting you to a scheduled Zoom meeting", indicating you should use the Zoom 3 entry)
  3. Copy the Host Key into your clipboard
  4. Once you have joined the Zoom meeting, go to Participants > Claim Host
  5. Enter in the Host Key, and confirm that you are now the Meeting Host
  6. Find the Breakout Rooms option (iirc, More > Breakout Rooms)
  7. Create 4 breakout rooms and select "Let participants choose room"
  8. A window called "Breakout Rooms - Not Started" appears with the 4 rooms, unlabeled.
  9. Hovering over each row, you can click "Rename". Rename each row to be Engineering, Design, Research, and Product Management.
  10. Click Open All Rooms

ryanfchase avatar Aug 10 '23 02:08 ryanfchase

2023-08-16 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [x] 7:05 20 min - Team announcements + updates
  • [x] 7:25 20 min - Project Board review
  • [ ] 7:45 15 min - Breakout Rooms
  • [ ] 8:00 fin

Topic requests/questions:

Notes from Bonnie + PM meeting

  1. We need to get the v2 site working again (updates on this)
  2. Decide if we want to continue building upon v2
  3. Who should be the target audience for v2 (maybe engage with activists instead of NC members?)

Notes

  • copying this meeting agenda from https://github.com/hackforla/311-data/issues/1551 since all agendas for this meeting type will live on this issue.

Product Management

  • [x] Sanju

UI/UX Design

  • [x] Joy Truex
  • [x] Paul Kim
  • [x] Peter Gwon
  • [x] Karla
  • [x] Graem
  • [x] Allison

UI/UX Research

  • [x] Holly Worthen
  • [x] Rong Ren

Engineering

  • [x] Ryan
  • [x] Edwin
  • [x] Anna
  • [x] Mrdulua
  • [x] William

Content/Marketing/Copywriting

UNASSIGNED

  • [ ] nobody

ryanfchase avatar Aug 16 '23 23:08 ryanfchase

2023-08-23 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [x] 7:05 20 min - Team announcements + updates
  • [x] 7:25 20 min - Overall Product Development Workflow, Sprint planning, Determining efforts in a sprint, Documentation of Project Board (review)
  • [x] 7:45 15 min - Breakout Rooms
  • [ ] 8:00 fin

Topic requests/questions:

Notes from Bonnie + PM meeting

  1. We need to get the v2 site working again (updates on this)
  2. Decide if we want to continue building upon v2
  3. Who should be the target audience for v2 (maybe engage with activists instead of NC members?)

Notes

  • copying this meeting agenda from https://github.com/hackforla/311-data/issues/1551 since all agendas for this meeting type will live on this issue.

Product Management

  • [x] Sanju
  • [x] Muhammad Basil

UI/UX Design

  • [x] Joy Truex
  • [x] Paul Kim
  • [x] Peter Gwon
  • [ ] Karla
  • [x] Graem
  • [x] Allison

UI/UX Research

  • [x] Holly Worthen
  • [x] Rong Ren

Engineering

  • [x] Ryan
  • [x] Edwin
  • [x] Anna
  • [x] Mrdulua
  • [x] William
  • [x] Jiazong

ryanfchase avatar Aug 18 '23 02:08 ryanfchase

2023-08-23 - 311 Data Weekly Meeting

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This was created as a duplicate of https://github.com/hackforla/311-data/issues/1545#issuecomment-1683266820, please ignore

ryanfchase avatar Aug 24 '23 01:08 ryanfchase

2023-08-30 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 15 min - John Ritchey from BetterAngels meets the team
  • [x] 7:15 20 min - PM Updates, Lead Updates
  • [ ] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 fin

Topic requests/questions:

Notes

Product Management

  • [ ] Sanju
  • [ ] Muhammad Basil
  • [ ] Chris Cotton

UI/UX Design

  • [ ] Joy Truex
  • [ ] Paul Kim
  • [ ] Peter Gwon
  • [ ] Karla
  • [ ] Graem
  • [ ] Allison
  • [ ] Anna

UI/UX Research

  • [x] Holly Worthen
  • [ ] Rong Ren
  • [ ] Brian Monroe

Engineering

  • [ ] Ryan
  • [ ] Edwin
  • [ ] Anna
  • [ ] Mrdulua
  • [ ] William
  • [ ] Jiazong
  • [ ] Shannan

ryanfchase avatar Aug 30 '23 18:08 ryanfchase

2023-09-13 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [ ] 7:00PM 5 min - Check-in
  • [ ] 7:05 20 min - Project Board Review + Issue Audit
  • [ ] 7:25 10 min - Sanju shares PM doc
  • [ ] 7:45 20 min - Breakout Rooms

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

  • [ ] Jason Flack
  • [ ] Muhammad Basil
  • [ ] Sanju Venugopal

UI/UX Research

  • [ ] Holly Worthen

UI/UX Design

  • [x] Joy
  • [ ] Karla
  • [ ] Marissa
  • [ ] Graem Krieztman

Engineering

  • [ ] Edwin J
  • [ ] Ryan C

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody

ryanfchase avatar Sep 13 '23 18:09 ryanfchase

2023-09-20 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [ ] 7:00PM 5 min - Check-in
  • [ ] 7:05 15 min - Project Board Review + Issue Audit
  • [ ] 7:20 40 min - Breakout Rooms
  • [ ] 8:00 - Meeting End

Topic requests/questions:

  • [ ] Design team update

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

  • [ ] Muhammad Basil
  • [ ] Sanju Venugopal
  • [ ] Cotton
  • [ ] Bethlehem

UI/UX Research

  • [x] Holly Worthen

UI/UX Design

  • [x] Joy
  • [ ] Karla
  • [ ] Marissa
  • [ ] Anna Kim
  • [ ] Graem Krieztman

Engineering

  • [ ] Edwin J
  • [ ] Ryan C

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody

ryanfchase avatar Sep 20 '23 23:09 ryanfchase

2023-09-27 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [x] 7:05 20 min - Team announcements + updates
  • [x] 7:25 20 min - Engg. + design (Hand-off), Design team meeting with Internship team designer, Project Board Review
  • [x] 7:45 15 min - Breakout Rooms
  • [x] 8:00 finished

Topic requests/questions:

  • [x] RC: Mention UI/UX offboarding, check on status of #1580 (can always ask other PMs to assist)

Notes:

  1. Product team to discuss on Overall Process definition in breakout room session. Need to make an issue in Github on Process.

Action Items:

Resources/Instructions

Attendees:

Product Management

  • [ ] Muhammad Basil
  • [x] Sanju Venugopal
  • [x] Cotton
  • [x] Bethlehem

UI/UX Research

  • [x] Holly Worthen

UI/UX Design

  • [x] Joy
  • [ ] Karla
  • [x] Marissa
  • [x] Graem Krietzman
  • [x] Peter Gwon
  • [x] Angela Wu
  • [x] Erin Pan
  • [x] Onwubu
  • [x] Shu
  • [x] Allison Jeon

Engineering

  • [x] Edwin J
  • [x] Ryan C
  • [x] Johnny Wu

UNASSIGNED

  • [x] nobody

sanjumv avatar Sep 24 '23 23:09 sanjumv

20223-10-11 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [ ] 7:00PM 5 min - Check-in
  • [ ] 7:05 10 min - Team announcements + updates
  • [ ] 7:15 20 min - Project Board Review
  • [ ] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

-[ ] milestone review and approval breakout room

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

  • [ ] Muhammad Basil
  • [ ] Sanju Venugopal
  • [ ] Cotton
  • [ ] Bethlehem Berhane

UI/UX Research

  • [x] Holly Worthen
  • [X] Brian Monroe
  • [x] Rong Ren

UI/UX Design

  • [x] Joy
  • [ ] Marissa
  • [x] Peter Gwon
  • [x] Angela Wu
  • [ ] Erin Pan
  • [ ] Onwubu
  • [x] Shu
  • [x] Allison Jeon
  • [x] Anna Kim
  • [x] Paul Kim

Engineering

  • [ ] Edwin J
  • [ ] Ryan C
  • [ ] William B
  • [ ] Johnny Wu
  • [x] Anna L

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody

cottonchristopher avatar Oct 10 '23 23:10 cottonchristopher

PM team - can I request that we update this list of weekly attendees, perhaps we can adjust it based on the updated roster? Some of the weekly agendas are not up to date with our regular group/team members. Appreciate you making the weekly agendas @bberhane @cottonchristopher !

annaseulgi avatar Oct 13 '23 02:10 annaseulgi

2023-10-18 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [ ] 7:05 10 min - Team announcements + updates
  • [x] 7:15 20 min - Project Board Review
  • [x] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

  • [x] milestone review and approval breakout room

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

  • [x] Ahmed Awadalla
  • [ ] Muhammad Basil
  • [ ] Sanju Venugopal
  • [x] Cotton
  • [x] Bethlehem Berhane

UI/UX Research

  • [ ] Holly Worthen
  • [X] Brian Monroe
  • [ ] Rong Ren

UI/UX Design

  • [x] Joy
  • [ ] Marissa
  • [x] Peter Gwon
  • [ ] Angela Wu
  • [ ] Erin Pan
  • [ ] Onwubu
  • [ ] Shu
  • [ ] Allison Jeon
  • [x] Anna Kim
  • [x] Paul Kim

Engineering

  • [x] Edwin J
  • [ ] Ryan C
  • [ ] William B
  • [ ] Johnny Wu
  • [x] Anna L
  • [ ] Yanting Luo
  • [ ] Jiazong Gong
  • [ ] Henry Pak

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody

cottonchristopher avatar Oct 18 '23 14:10 cottonchristopher

2023-10-25 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [ ] 7:00PM 5 min - Check-in
  • [ ] 7:05 10 min - Team announcements + updates
  • [ ] 7:15_10 min_ -project board review
  • [ ] 7:25 10 - milestone review
  • [ ] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

  • [ ] Jason Flack
  • [ ] Sanju Venugopal
  • [ ] Ahmed Awadalla
  • [ ] Bethlehem Berhane
  • [x] Cotton

UI/UX Research

  • [x] Holly Worthen
  • [ ] Rong Ren
  • [x] Brian Monroe

Data Scientist

  • [ ] Mrudula Andey

UI/UX Design

  • [x] Joy Truex
  • [x] Peter Gwon
  • [ ] Marissa
  • [ ] Anna Kim
  • [x] Paul Kim
  • [x] Shu

Engineering

  • [ ] Edwin J
  • [ ] Ryan C
  • [ ] Jakob Shavinski
  • [ ] Shannan Bunch
  • [ ] Henry Pak
  • [x] Anna Lee
  • [ ] William Baron
  • [ ] Sophia Bui
  • [ ] Jiazong Gong
  • [ ] Yanting Luo
  • [ ] Johnny Wu
  • [x] Billy Phan
  • [ ] Jakob Shavinski
  • [ ] Nicole Grizzle
  • [ ] Romain Yvernes
  • [ ] Spencer Meredith
  • [x] Jason Wong
  • [x] Tamara Lazerka

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody

cottonchristopher avatar Oct 25 '23 05:10 cottonchristopher

2023-11-01 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [x] 7:05 10 min - announcements + updates
  • [ ] 7:15_25min_ -Review of meeting priorities, goals/project board review updates
  • [ ] 7:40 20 min - Prioritization process review (if appropriate)
  • [ ] 8:00 finished

Topic requests/questions:

Anna and Ahmed request meeting to be recorded.

RC, per discussion that came out of last week's meeting...

  • [ ] What are the steps required before Engineering can make tickets based on new work from Design?
  • [ ] There are new designs for loading modal and map accessibility. Is this part of MVP?

Anna's Questions (submitted via slack)

  • [ ] determine what to do about the latest design for map (e.g. modified for accessibility)

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

  • [ ] Jason Flack
  • [ ] Sanju Venugopal
  • [ ] Ahmed Awadalla
  • [x] Bethlehem Berhane
  • [x] Cotton

UI/UX Research

  • [x] Holly Worthen
  • [ ] Rong Ren
  • [ ] Brian Monroe

Data Scientist

  • [ ] Mrudula Andey

UI/UX Design

  • [ ] Joy Truex
  • [ ] Peter Gwon
  • [ ] Marissa
  • [ ] Anna Kim
  • [ ] Paul Kim
  • [ ] Shu

Engineering

  • [x] Edwin J
  • [x] Ryan C
  • [ ] Jakob Shavinski
  • [ ] Shannan Bunch
  • [ ] Henry Pak
  • [ ] Anna Lee
  • [ ] William Baron
  • [ ] Sophia Bui
  • [ ] Jiazong Gong
  • [ ] Yanting Luo
  • [ ] Johnny Wu
  • [ ] Billy Phan
  • [ ] Jakob Shavinski
  • [ ] Nicole Grizzle
  • [ ] Romain Yvernes
  • [ ] Spencer Meredith
  • [ ] Jason Wong
  • [ ] Tamara Lazerka
  • [ ] Zeke Arany-Lucas

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody

cottonchristopher avatar Oct 30 '23 18:10 cottonchristopher

2023-11-08 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [ ] 7:05 10 min - announcements + updates
  • [ ] 7:15_25min_ -Project Board Review/ milestone updates
  • [ ] 7:40 20 min - Breakout room
  • [ ] 8:00 finished

Topic requests/questions:

Project Profile Update Product milestone completion list (general discussion/breakout rooms)

  • [ ] MAP and/or MVP

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

  • [ ] Jason Flack
  • [ ] Sanju Venugopal
  • [ ] Ahmed Awadalla
  • [ ] Bethlehem Berhane
  • [ ] Cotton

UI/UX Research

  • [ ] Holly Worthen
  • [ ] Rong Ren
  • [X] Brian Monroe

Data Scientist

  • [ ] Mrudula Andey

UI/UX Design

  • [x] Joy Truex
  • [x] Peter Gwon
  • [ ] Marissa
  • [ ] Anna Kim
  • [x] Paul Kim
  • [x] Shu

Engineering

  • [ ] Edwin J
  • [ ] Ryan C
  • [ ] Jakob Shavinski
  • [ ] Shannan Bunch
  • [ ] Henry Pak
  • [x] Anna Lee
  • [ ] William Baron
  • [x] Sophia Bui
  • [ ] Jiazong Gong
  • [ ] Yanting Luo
  • [ ] Johnny Wu
  • [ ] Billy Phan
  • [ ] Jakob Shavinski
  • [x] Nicole Grizzle
  • [ ] Romain Yvernes
  • [ ] Spencer Meredith
  • [x] Jason Wong
  • [x] Tamara Lazerka
  • [ ] Zeke Arany-Lucas

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody

cottonchristopher avatar Nov 08 '23 13:11 cottonchristopher

2023-11-15- 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [x] 7:05 10 min - announcements + updates (milestones)
  • [x] 7:15_25min_ -missing label audit/Project Board Review
  • [x] 7:40 20 min - Breakout room
  • [x] 8:00 finished

Topic requests/questions:

Milestone update (list) Content page updates

Hotjar analytics data insight/review (slack question)

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

  • [ ] Jason Flack
  • [ ] Sanju Venugopal
  • [x] Ahmed Awadalla
  • [x] Bethlehem Berhane
  • [x] Cotton

UI/UX Research

  • [x] Holly Worthen
  • [x] Rong Ren
  • [X] Brian Monroe

Data Scientist

  • [x] Mrudula Andey

UI/UX Design

  • [ ] Joy Truex
  • [x] Peter Gwon
  • [ ] Marissa
  • [ ] Anna Kim
  • [ ] Paul Kim
  • [x] Shu

Engineering

  • [x] Edwin J
  • [x] Ryan C
  • [ ] Jakob Shavinski
  • [x] Shannan Bunch
  • [ ] Henry Pak
  • [x] Anna Lee
  • [ ] William Baron
  • [x] Sophia Bui
  • [ ] Jiazong Gong
  • [ ] Yanting Luo
  • [ ] Johnny Wu
  • [ ] Billy Phan
  • [ ] Jakob Shavinski
  • [ ] Nicole Grizzle
  • [ ] Romain Yvernes
  • [ ] Spencer Meredith
  • [x] Jason Wong
  • [ ] Tamara Lazerka
  • [ ] Zeke Arany-Lucas

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody

cottonchristopher avatar Nov 14 '23 00:11 cottonchristopher

2023-11-29 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [ ] 7:05 10 min - Team announcements + updates
  • [ ] 7:15 20 min - Project Board Review
  • [ ] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

  • [x] THANK YOU / FINAL MEETING OF THE YEAR
  • [x] Make sure everyone is onboarded + in the roster
  • [x] looking forward to 2024
  • [ ] any updates on Research team's interviews?
  • [ ] Engineering Design Handoff ticket/process review, updates

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

  • [ ] Ahmed Awadalla
  • [x] Bethlehem Berhane
  • [x] Cotton

UI/UX Research

  • [x] Holly Worthen
  • [x] Rong Ren
  • [x] Brian Monroe

UI/UX Design

  • [ ] Joy Truex
  • [x] Peter Gwon
  • [ ] Marissa
  • [x] Anna Kim
  • [x] Paul Kim
  • [x] Shu
  • [x] Allison
  • [x] Angela Wu

Engineering

  • [x] Edwin J
  • [x] Ryan C
  • [ ] Jakob Shavinski
  • [ ] Shannan Bunch
  • [ ] Henry Pak
  • [x] Anna Lee
  • [ ] William Baron
  • [ ] Sophia Bui
  • [ ] Jiazong Gong
  • [ ] Yanting Luo
  • [ ] Johnny Wu
  • [x] Billy Phan
  • [ ] Jakob Shavinski
  • [ ] Nicole Grizzle
  • [ ] Romain Yvernes
  • [ ] Spencer Meredith
  • [ ] Jason Wong
  • [ ] Tamara Lazerka
  • [ ] Zeke Arany-Lucas
  • [ ] Andre Abad

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody

cottonchristopher avatar Nov 29 '23 03:11 cottonchristopher

2024-01-10 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [ ] 7:05 30 min - Github Issue Workshop - Bonnie's review
  • [x] 7:35 20 min - UXR presents internal testing slides
  • [x] 7:55 5 min - Additional Discussion
  • [x] 8:00 finished

Ticket Workshop

Satisfactory

  • https://github.com/hackforla/311-data/issues/1644
  • https://github.com/hackforla/311-data/issues/1642
  • https://github.com/hackforla/311-data/issues/1621
  • https://github.com/hackforla/311-data/issues/1645
  • https://github.com/hackforla/311-data/issues/1592

Needs Improvement

  • https://github.com/hackforla/311-data/issues/1589
  • https://github.com/hackforla/311-data/issues/1641
  • https://github.com/hackforla/311-data/issues/1591
  • https://github.com/hackforla/311-data/issues/1495
  • https://github.com/hackforla/311-data/issues/1094

Topic requests/questions:

  • review new ticket: https://github.com/hackforla/311-data/issues/1646

Action Items:

Resources / Links:

  • Action steps based on research: https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit?usp=sharing
  • Research results deck: https://docs.google.com/presentation/d/1NBMnS8_znCnYNDNNQrN2Jh5GQZhZmX56rtHME-EewBY/edit?usp=sharing

Attendees

Product Management

  • [ ] Ahmed
  • [x] Cotton
  • [x] Bethlehem

UI/UX Research

  • [x] Holly Worthen
  • [x] Brian
  • [x] Rong

UI/UX Design

  • [x] Anna
  • [x] Joy
  • [x] Angela
  • [x] Paul
  • [x] Peter
  • [x] Shu
  • [x] Allison
  • [x] Luan
  • [x] Ugochukwu

Engineering

  • [x] Edwin J
  • [x] Ryan C
  • [x] Johnny
  • [x] shannan
  • [x] Billy Phan
  • [x] Sophia Bui
  • [x] Anna L

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] nobody
  • [x] Drake
  • [x] Ellen K
  • [x] Daniel Torres

ryanfchase avatar Jan 10 '24 19:01 ryanfchase

2024-01-17 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

  • [ ] 7:00PM 5 min - Check-in
  • [ ] 7:05 30 min - Issue Review and Topic Requests
  • [ ] 7:35 5 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

Bonnie

  • review: https://github.com/hackforla/311-data/issues/1546#issuecomment-1892981801
  • Github ticket review: https://github.com/hackforla/311-data/issues/1545#issuecomment-1896451169

Ryan

  • review: https://github.com/hackforla/311-data/issues/1649
  • John Ritchey wants a feedback form to flag open bugs

Action Items:

Resources / Links:

  • Action steps based on research: https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit?usp=sharing
  • Research results deck: https://docs.google.com/presentation/d/1NBMnS8_znCnYNDNNQrN2Jh5GQZhZmX56rtHME-EewBY/edit?usp=sharing

Attendees

Product Management

  • [x] Ahmed
  • [x] Cotton
  • [ ] Bethlehem

UI/UX Research

  • [ ] Holly Worthen
  • [x] Brian
  • [x] Rong

UI/UX Design

  • [ ] Anna
  • [ ] Joy
  • [ ] Angela
  • [ ] Paul
  • [x] Peter
  • [x] Shu
  • [x] Allison
  • [ ] Luan
  • [ ] Ugochukwu

Engineering

  • [ ] Edwin J
  • [ ] Ryan C
  • [x] Johnny
  • [ ] shannan
  • [x] Billy Phan
  • [x] Sophia Bui
  • [ ] Anna L

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [ ] Drake
  • [ ] Ellen K
  • [ ] Daniel Torres

ryanfchase avatar Jan 17 '24 18:01 ryanfchase

Ticket Workshop

Satisfactory

  • https://github.com/hackforla/311-data/issues/1644
  • https://github.com/hackforla/311-data/issues/1642
  • https://github.com/hackforla/311-data/issues/1621
  • https://github.com/hackforla/311-data/issues/1645
  • https://github.com/hackforla/311-data/issues/1592

Needs Improvement

  • https://github.com/hackforla/311-data/issues/1589
  • https://github.com/hackforla/311-data/issues/1641
  • https://github.com/hackforla/311-data/issues/1591
  • https://github.com/hackforla/311-data/issues/1495
  • https://github.com/hackforla/311-data/issues/1094

ryanfchase avatar Jan 17 '24 18:01 ryanfchase

For next week agenda (very generally):

  • follow up on Action Steps Spreadsheet for post-launch items
  • follow up on Ticket Workshop (e.g. cleaning up all drafts, PR templates?)
  • Bonnie asked us to review Hero Card update ticket: https://github.com/hackforla/311-data/issues/1546#issuecomment-1892981801
  • PM team did research on the abbreviated NC names, but we could only find lists of un-abbreviated NC names in the data / references. Wondering how eng team is obtaining the abbreviated names: https://github.com/hackforla/311-data/issues/1652

ryanfchase avatar Jan 18 '24 19:01 ryanfchase

2024-01-24 - 311 Data Weekly Meeting

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AGENDA

Time zones listed as Pacific Time.

  • [ ] 7:00PM 5 min - Check-in
  • [ ] 7:05 10 min - Issue/Ticket Workshop Review
  • [ ] 7:15_20 min Action Steps Spreadsheet review
  • [ ] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

  • review Hero Card update ticket: https://github.com/hackforla/311-data/issues/1546#issuecomment-1892981801
  • PM team did research on the abbreviated NC names, but we could only find lists of un-abbreviated NC names in the data/references. In search of abbreviated names: https://github.com/hackforla/311-data/issues/1652

Action Items:

Resources / Links:

  • Action steps based on research: https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit?usp=sharing
  • Research results deck: https://docs.google.com/presentation/d/1NBMnS8_znCnYNDNNQrN2Jh5GQZhZmX56rtHME-EewBY/edit?usp=sharing

Attendees

Product Management

  • [ ] Ahmed
  • [ ] Cotton
  • [ ] Bethlehem

UI/UX Research

  • [ ] Holly Worthen
  • [ ] Brian
  • [x] Rong

UI/UX Design

  • [ ] Anna
  • [x] Joy
  • [ ] Angela
  • [ ] Paul
  • [x] Peter
  • [x] Shu
  • [x] Allison
  • [ ] Luan
  • [ ] Ugochukwu

Engineering

  • [ ] Edwin J
  • [ ] Ryan C
  • [x] Johnny
  • [ ] shannan
  • [x] Billy Phan
  • [x] Sophia Bui
  • [ ] Anna L
  • [x] Tracy N

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [ ] Drake
  • [ ] Ellen K
  • [ ] Daniel Torres

cottonchristopher avatar Jan 24 '24 01:01 cottonchristopher

Need to review this ticket to see if we can move to icebox

ryanfchase avatar Jan 26 '24 19:01 ryanfchase

2024-01-31 - 311 Data Weekly Meeting

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AGENDA

Time zones listed as Pacific Time.

  • [ ] 7:00PM 5 min - Check-in
  • [ ] 7:05 10 min - Project Board Review
  • [ ] 7:15_20 min Action Steps Spreadsheet review
  • [ ] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

  • [ ] PM review of Ticket workshop. Template/Wiki additions (Breakout Room)
    https://docs.google.com/document/d/1hjpc9laZMtcs2BiH4j21wHcsayI-VlQllAU6oQ67QcQ/edit

Action Items:

Review items for Ice Box?

  • [ ] https://github.com/hackforla/311-data/issues/1593

Design to review feedback on Light Mode epic

  • [ ] https://github.com/hackforla/311-data/issues/1618#issuecomment-1913427660

From Bonnie...

  • [ ] talk to Bonnie about this image: https://github.com/hackforla/website/issues/6114 and extra points if the PMs can tell me why this image is not ok to use (from a product voice of the customer perspective/product alignment).
  • [ ] The data is for 2024 is available. It started being available on 2024-01-18 https://data.lacity.org/City-Infrastructure-Service-Requests/MyLA311-Service-Request-Data-2024/b7dx-7gc3/about_data

Resources / Links:

  • Action steps based on research: https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit?usp=sharing
  • https://drive.google.com/drive/folders/1WntRsUF8buzlG4cnvZ95pwk4nbt4ooD-?usp=drive_link (Ticket Workshop)

Attendees

Product Management

  • [ ] Ahmed
  • [ ] Cotton
  • [x] Bethlehem

UI/UX Research

  • [x] Holly Worthen
  • [x] Brian
  • [x] Rong

UI/UX Design

  • [x] Anna
  • [x] Joy
  • [x] Angela
  • [x] Paul
  • [x] Peter
  • [x] Shu
  • [x] Allison
  • [x] Luan
  • [ ] Ugochukwu

Engineering

  • [ ] Edwin J
  • [ ] Ryan C
  • [x] Johnny
  • [ ] Shannan
  • [x] Billy Phan
  • [ ] Sophia Bui
  • [ ] Anna L
  • [x] Tracy N

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [ ] Drake
  • [ ] Ellen K
  • [ ] Daniel Torres

cottonchristopher avatar Jan 31 '24 02:01 cottonchristopher

Next agenda:

  • Review this epic and talk about how Privacy Policy needs to go back in: https://github.com/hackforla/311-data/issues/1624

ryanfchase avatar Feb 10 '24 23:02 ryanfchase

2024-02-14 - 311 Data Weekly Meeting

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AGENDA

Time zones listed as Pacific Time.

  • [ ] 7:00PM 5 min - Check-in
  • [ ] 7:05 15 min - Project Board Review
  • [ ] 7:20_15 min Epic/issue Review Privacy Policy
  • [ ] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

  • [ ] Ticket workshop Review Update if needed. Template/Wiki additions (Breakout Room)
    https://docs.google.com/document/d/1hjpc9laZMtcs2BiH4j21wHcsayI-VlQllAU6oQ67QcQ/edit
  • [ ] Estimating time to Launch: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
  • [ ] Per research, clarify with Bonnie about stages of testing, persona development; are we doing testing immediately with Hack for LA; how do we test with target user? Post-launch

Action Items:

Review items for Ice Box?

  • [x] Review this epic and talk about how Privacy Policy needs to go back in?: https://github.com/hackforla/311-data/issues/1624

Resources / Links:

  • epic containing Privacy Policy: https://github.com/hackforla/311-data/issues/1624
  • Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Attendees

Product Management

  • [ ] Ahmed
  • [ ] Cotton
  • [ ] Bethlehem

UI/UX Research

  • [ ] Holly Worthen
  • [x] Brian
  • [x] Rong

UI/UX Design

  • [ ] Anna
  • [x] Joy
  • [ ] Angela
  • [ ] Paul
  • [ ] Peter
  • [x] Shu
  • [ ] Allison
  • [ ] Luan
  • [ ] Ugochukwu

Engineering

  • [ ] Ryan C
  • [x] Johnny
  • [ ] Shannan
  • [x] Billy Phan
  • [ ] Sophia Bui
  • [ ] Anna L
  • [ ] Tracy N

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [ ] Drake
  • [ ] Ellen K
  • [ ] Daniel Torres

cottonchristopher avatar Feb 14 '24 02:02 cottonchristopher

Agenda 2/20/24 Topics. Dev has questions https://github.com/hackforla/311-data/projects/10#card-91543496 and is this still relevant ( no?) https://github.com/hackforla/311-data/issues/1558

cottonchristopher avatar Feb 16 '24 03:02 cottonchristopher

2024-02-21 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

  • [ ] 7:00PM 5 min - Check-in
  • [ ] 7:05 15 min - Project Board Review
  • [ ] 7:20_15 min Epic/issue Review
  • [ ] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

  • [x] Dev has questions https://github.com/hackforla/311-data/projects/10#card-91543496 and is this still relevant (no?) https://github.com/hackforla/311-data/issues/1558
  • [ ] Design System Updates: Ongoing issue or does it need an EPIC?
  • [ ] Estimating time to Launch: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Action Items:

  • [ ] Project Board Review

Resources / Links:

  • https://github.com/hackforla/311-data/projects/10#card-91543496
  • epic containing Privacy Policy: https://github.com/hackforla/311-data/issues/1624
  • Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Attendees

Product Management

  • [ ] Ahmed
  • [ ] Cotton
  • [ ] Bethlehem

UI/UX Research

  • [x] Holly Worthen
  • [x] Brian
  • [x] Rong

UI/UX Design

  • [x] Anna
  • [x] Joy
  • [ ] Angela
  • [x] Paul
  • [x] Peter
  • [x] Shu
  • [x] Allison
  • [ ] Luan
  • [ ] Ugochukwu

Engineering

  • [ ] Ryan C
  • [ ] Johnny
  • [ ] Shannan
  • [x] Billy Phan
  • [x] Sophia Bui
  • [ ] Anna L
  • [ ] Tracy N

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [ ] Drake
  • [ ] Ellen K
  • [ ] Daniel Torres

cottonchristopher avatar Feb 20 '24 02:02 cottonchristopher

2024-02-28 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [ ] 7:05 15 min - Project Board Review
  • [ ] 7:20_15 min Epic/issue Review
  • [ ] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

  • [ ] Project Board- Revision, addition of Review/Question Column
  • [ ] Design System Updates: Ongoing issue or does it need an EPIC?

Engineering

  • [ ] Review https://github.com/hackforla/311-data/issues/1690

Action Items:

  • [ ] Project Board Review

Resources / Links:

  • https://github.com/hackforla/311-data/projects/10#card-91543496
  • Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Attendees

Product Management

  • [x] Ahmed
  • [x] Cotton
  • [x] Bethlehem

UI/UX Research

  • [ ] Holly Worthen
  • [x] Brian
  • [ ] Rong

UI/UX Design

  • [x] Anna
  • [x] Joy
  • [ ] Angela W
  • [ ] Paul
  • [x] Peter
  • [x] Shu
  • [x] Allison J
  • [ ] Luan
  • [ ] Ugochukwu

Engineering

  • [x] Ryan C
  • [ ] Johnny
  • [ ] Shannan
  • [x] Billy Phan
  • [x] Sophia Bui
  • [ ] Anna L
  • [ ] Tracy N
  • [ ] Spencer M
  • [ ] Romain Y
  • [ ] Nicole G
  • [ ] Jakob S
  • [ ] Zeke A
  • [ ] Tamara L
  • [ ] Jason W
  • [ ] Andre A
  • [ ] Yanting
  • [ ] Jiazong
  • [ ] William B
  • [ ] Henry P

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [ ] Drake
  • [ ] Ellen K
  • [ ] Daniel Torres

cottonchristopher avatar Feb 27 '24 23:02 cottonchristopher

2024-03-13 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [ ] 7:05 15 min - Project Board Review/Updates
  • [ ] 7:20_15 min Epic Review/issue Review Guide
  • [ ] 7:35 25 min - Time to launch
  • [ ] 8:00 finished

Topic requests/questions:

  • [ ] Project Board- Revision, addition of Review/Question Column
  • [ ] Necessary tickets, New ticket creation
  • [ ] Ticket creation guide

Action Items:

  • [ ] Project Board Review

Resources / Links:

  • https://github.com/hackforla/311-data/projects/10#card-91543496
  • Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Attendees

Product Management

  • [ ] Ahmed
  • [ ] Cotton
  • [ ] Bethlehem

UI/UX Research

  • [ ] Holly Worthen
  • [ ] Brian

UI/UX Design

  • [ ] Anna
  • [ ] Joy

Engineering

  • [ ] Ryan C
  • [ ] Johnny

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [ ] Drake
  • [ ] Ellen K
  • [ ] Daniel Torres

cottonchristopher avatar Mar 06 '24 01:03 cottonchristopher

2024-03-13 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

  • [x] 7:00PM 5 min - Check-in
  • [x] 7:05 15 min - Project Board Review
  • [x] 7:20_15 min Epic/issue Review
  • [x] 7:35 25 min - Breakout Rooms
  • [ ] 8:00 finished

Topic requests/questions:

  • [x] Research Review: research testing (moderated review parameters), testing review https://github.com/hackforla/311-data/issues/1694 https://github.com/hackforla/311-data/issues/1693
  • [x] Project Board- Revision, addition of Review/Question Column (rc: review ready for dev lead and ready for design lead)
  • [ ] Design Updates: Design Issues Template

Engineering

  • [x] Review https://github.com/hackforla/311-data/issues/1690
  • [x] Review & consult w/ Design https://github.com/hackforla/311-data/issues/1648
  • [x] Review Action Step: Coordination of clicking on council area and text in search field is not coherent. When zooming out, it is difficult to know ho to unselect the council) + (Zooming in and out is not intuitive)
  • [ ] Sweep issues for "ready for hand-off" design tickets

Design

  • [x] we need to move this to prio-backlog: https://github.com/hackforla/311-data/issues/1695
  • [ ] For all rows in ActionSteps spreadsheet that says "In Progress", where the note says "Design is working on this", we need to create tickets to track this work

Action Items:

  • [ ] Project Board Review

Resources / Links:

  • https://github.com/hackforla/311-data/projects/10#card-91543496
  • Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
  • Action Steps https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit#gid=0

Attendees

Product Management

  • [ ] Ahmed
  • [x] Cotton
  • [x] Bethlehem

UI/UX Research

  • [ ] Holly Worthen
  • [ ] Brian
  • [x] Rong

UI/UX Design

  • [ ] Anna
  • [x] Joy
  • [ ] Angela W
  • [ ] Paul
  • [x] Peter
  • [x] Shu
  • [x] Allison J
  • [ ] Luan
  • [ ] Ugochukwu

Engineering

  • [x] Ryan C
  • [ ] Johnny
  • [ ] Shannan
  • [x] Billy Phan
  • [x] Sophia Bui
  • [ ] Anna L
  • [ ] Tracy N
  • [ ] Spencer M
  • [ ] Romain Y
  • [ ] Nicole G
  • [ ] Jakob S
  • [ ] Zeke A
  • [ ] Tamara L
  • [ ] Jason W
  • [ ] Andre A
  • [ ] Yanting
  • [ ] Jiazong
  • [ ] William B
  • [ ] Henry P

Content/Marketing/Copywriting

  • [ ] TBD

UNASSIGNED

  • [x] Drake
  • [ ] Ellen K
  • [ ] Daniel Torres

cottonchristopher avatar Mar 13 '24 01:03 cottonchristopher

Go over design ticket template with design in next week's general meeting

bberhane avatar Mar 15 '24 04:03 bberhane