[COMMUNITY] 2024-Q2 Theme Builder Collaboration Summit

[PaulaPaul]

Problem/Concern/Opportunity

The AnitaB.org team is interested in co-promoting project specific Open Source Collaboration Summits as smaller, in-person events that focus on education and collaboration. The Collaboration Summit approach is modeled after the OpenJS Foundations approach to Collaboration Spaces and Collaboration Summits.

We'd ideally like ot have a regional Collaboration Summit for Theme Builder quarterly and would like to create an inaugural event late in the second quarter of 2023. The initial thinking for this event follows - comments will be used to shape the final outcomes and track progress (to be discussed on our regular Community calls).

• link to problem content

Proposed Solution

Inaugural FINOS Accessibility Theme Builder Collaboration Summit

• Small (at most 100 attendees?), in person event with a hybrid component that will provide the kickoff and one workshop virtually as well as on site.
• Ideally, hosted at Discover Financial's HQ in Chicago (we can use a smaller conference room or venue for the in person component depending on availability. Ideally, we would like space for at least 50 people, with presenation capabilities, wifi, and power strips for attendees.
• Mid-morning start (10am Central), with the event running for four hours (2pm Central)
• FINOS and/or AnitaB.org to handle registrations, and suggested $25 registration fee to cover refreshments
• Swag would be amazing if FINOS/AnitaB/Discover can provide...
• Marketing / Social Media by FINOS/AnitaB/Discover
• Registered attendees are added as collaborators to a new FINOS repository for 'Theme Builder Community'... for future outreach?
• Ideally, sponsorship from Figma with special access and discounts on tooling?
• Sponsorship from Deque for access and discounts on tooling for accessibility testing?

General format:

• Keynote and welcome
• Introduction to Theme Builder Workshop
• Review open issues for Design, SDK, Website (other?) and form collaboration groups for attendees to work on issues
• Closing remarks and swag

Option for people to stay past the closing remarks for ongoing work (keeping the space available and staffed until 5pm)

Resources needed:

• Space for event (from Discover?)
• Lunch (from sponsor? Figma or Deque?
• Zoom link for hybrid components (from FINOS)
• Presentations for kickoff and closing remarks
• Workshop
• Organized issues for Design, SDK, Website, and other
• Mentors/maintainers to participate in person (at least 1 mentor for every 15 people, min 3 max 10)
• Registration logistics and ability to process small registration fees (FINOS or AnitaB?)
• Event coordinator
• Marketing and promotion support (AnitaB, FINOS, Discover)
• Collaboration Space Hosts / Organizer team (Lise, Cody, Paula, others?)