March meetup [tracking issue]

[broccolini]

Date: March 8th, 6.30pm Venue: tbc Topic: tbc

---

Tracking

• [x] Announce meetup
  • [x] Meetup event created & posted (4 weeks prior)
  • [x] Tweet "save the date"
  • [x] "Save the date" link added to website
• [x] Confirm speakers
  • [x] Speaker 1
  • [x] Speaker 2
  • [x] Speaker 3
• [ ] Announce speakers & RSVP's
  • [x] RSVP's open on meetup (ideally 4-6 weeks prior)
  • [x] Tweet RSVP's
  • [ ] Meetup event updated with speakers
  • [ ] Announce event with speakers on website, archive previous event
  • [ ] Tweet speakers
• [ ] Speaker prep
  • [ ] Send calendar invite for event with time and location
  • [x] 1:1 with speaker to prep for talk
    • [x] Speaker 1
    • [ ] Speaker 2
    • [ ] Speaker 3
  • [ ] Draft panel questions & share with speakers for feedback (2 weeks prior)
  • [ ] Book call with all speakers
  • [ ] Run through talks and panel questions with speakers (1 week prior)
• [ ] Reminders
  • [ ] Increae RSVP limit 2 weeks out
  • [ ] Tweet Event reminder w/ link to RSVP
  • [ ] Increase RSVP limit 1 week out
  • [ ] Tweet reminder about upcoming event 1 week prior
  • [ ] Send reminder to update RSVP weekend prior to event
  • [ ] Tweet update RSVP reminder a few days before event
  • [ ] Increase RSVP limit 1 day prior
  • [ ] Tweet event reminder morning of event
• [ ] Host prep
  • [x] Confirm AV setup
  • [ ] Send slide loop template
  • [x] Confirm whether event will be recorded, if so:
    • [ ] Update meetup to say "this event will be recorded"
    • [ ] Check with speakers re recording
  • [ ] Send running sheet (1 week prior)
  • [ ] Send slides loop
  • [ ] Confirm registration process (security & volunteers for registration)
  • [x] Confirm seating setup
  • [ ] Check what time organizers & speakers can arrive for setup
  • [ ] Send or print out rsvp spreadsheet (5pm day of)
• [ ] Post event
  • [x] Tweet thank you to host and speakers
  • [ ] Message speakers to thank them again for speaking and check in re slides
  • [ ] Update website with speakers slides, add "save the date" if next event is confirmed
  • [ ] Cover photo for video chosen
  • [ ] Photography short-list created
  • [ ] Photographs edited and shared for uploading
  • [ ] Event page created, photos, slides, & video uploaded
  • [ ] Homepage updated to promote event photos & videos
  • [ ] Tweet photos, videos, & slides