mentoring
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[umbrella] LFX 2024 Term 1: Mar-May administration
Before term
- [x] Plan term https://github.com/cncf/mentoring/issues/1070
Start of term
- [x] Call for proposals announcement (about 1 month ahead of proposal due date)
- [x] TOC mail list - NW scheduled an email for Jan 8, 2024 @ 9:00AM PST
- [x] Maintainers newsletter
- [x] Discussion boards
- [x] Linkedin/Twitter/Mastodon
- [x] CNCF Slack (#mentoring & #tag-contributor-strategy)
- [x] Followup announcement about 1 week ahead of deadline
Proposals in
- [x] Load proposals into LFX platform
- [x] Create Mar-May Project, Mentor, & Mentee list (gsheet)
- [X] Open projects for application (LFX platform)
- [x] Mentee applications open announcement
- [x] Reach out to CNCF Socials team
- [x] Discussion boards - https://github.com/cncf/mentoring/discussions/1150
- [x] Linkedin/Twitter/Mastodon/others? Linkedin is most important based on previous traffic.
- https://www.linkedin.com/posts/cloud-native-computing-foundation_the-lfx-mentorship-2024-term-01-march-may-activity-7158234077291008000-h8Tu?utm_source=share&utm_medium=member_desktop
- https://www.linkedin.com/posts/aliok_lfx-mentorship-mentee-applications-for-24-activity-7157991072437055488-fDLD?utm_source=share&utm_medium=member_desktop
- https://twitter.com/CloudNativeFdn/status/1752468386385215919
- https://mstdn.ca/@natew/111847437454334037
- [x] CNCF Slack (#mentoring) - https://cloud-native.slack.com/archives/CGPK98JNQ/p1706570156038399
- [x] Followup email to mentors that mentees are applying (a week before deadline -- they can start looking at their candidates)
- [x] Application deadline
- [x] Close projects for applications (LFX platform)
- [x] email mentors that they should be making selections
- [x] Create mentor email list
Application review/admission decisions
- [x] email mentors to make selections (share google form)
- [x] CNCF Selection admin (in LFX platform, accept project's selected mentee, decline others)
- [x] first pass complete (most projects have been processed)
- [x] remainder of approvals
- [x] Create mentee email list
Midterm
- [x] Midterm evaluation
- [x] Create google form
- [x] Send evaluation form to mentors (about 1-2 weeks before due) - Scheduled email for Apr 2, 2024 @ 9:00 AM Pacific time
- [x] Send out evaluation results & stipend instructions (Mail merge)
- [ ] Approve stipends
End of term
- [x] End of term evaluation (Mentors)
- [x] Create google form
- [x] Send evaluation form to mentors (about 1-2 weeks before due)
- [x] Send out evaluation results & stipend instructions (Mail merge)
- [ ] Approve stipends
- [ ] Mentee feedback - (open form on evaluation due date, feedback/blog posts due on last day of term)
- [x] Send feedback form to mentees (include deadline, last day of term)
- [ ] Send feedback reminder if needed
- [ ] Reach out to CNCF blog team to write end of term blog post ([email protected])
- [ ] Share end of term blog post
- [ ] Linkedin/Twitter/Mastodon
- [ ] Share end of term blog post
- [ ] Update statistics
Post term
- [ ] Send thank you email to all of the mentors
- [ ] Plan / setup next term (terms should be planned a year in advance - at the end of this term, plan next year's)
- [ ] 2025 Term 1