KCD Lahore 2024 (September)

[SyedAsadRazaDevops]

KCD Lahore V2.0 Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• [x] Event Location: Lahore
• [x] Event Date and Time: August 2024
• [x] Expected Number of Attendees: 500+
• [x] Free of cost

Event type:

• [ ] Virtual
• [ ] Hybrid
• [x] In person

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the finanical officer:

• [x] Organizer 1: SYED ASAD RAZA, CNCF Ambassador, Organizer, [email protected], CNCF Slack Syedasadrazadevops
• [x] Organizer 2: Adil Shehzad, Organizer, DevOps Engineer, [email protected], Slack Username
• [x] Organizer 3: Bart Farrell, CNCF Ambassador, Organizer, [email protected], CNCF Username
• [x] Organizer 4: Moiz, Team Lead, UIUX developer, [email protected], Slack Username
• [x] Organizer 5: Hassanat, Website, Backend developer, email, Slack Username
• [x] Organizer 6: Arslan, Graphic Team Lead, UIUX developer, email, Slack Username
• [x] Organizer 7: Waleed, Website Team Lead, full stack developer, [email protected], Slack Username

Terms

• [x] No other Kubernetes Community Day event in the same major city (check with past organizers)
• [x] Minimum of 3 organizers from 3 different organizations
• [x] Every organizer has an account on Cloud Native Community Groups
• [x] Each organizer lives within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• [x] At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer. NOTE: An employee of a member company, qualifies.
• [x] All organizers agree to follow the event guidelines and CNCF Code of Conduct
• [x] All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• [x] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• [x] Agree to offer at least 3 complimentary tickets to increase diversity for the event
• [ ] Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
• [x] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• [x] Agree to submit your final lineup to [email protected] for review, prior to publishing it
• [x] Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees. -- Regardless of your platform choice, please use these questions to create your registration form
• [x] Agree to use SM Apply for CFP and to close it at least 6 weeks before the event. We will use Sessionize at the end of 2023/beginning of 2024.
• [x] Agree to use the new KCD logo and work with Audra to make it unique to your KCD.

Getting started checklist for organizers

• [x] Schedule monthly check-ins with KCD Core Organizer(s) ([email protected])
• [ ] Minimum of 3 sponsors committed (not required for virtual only events) Sponsor 1 Sponsor 2 Sponsor 3
• [x] Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses Fiscal sponsor that will accept payments
• [x] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
• [ ] Create a Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)

Getting started checklist for CNCF:

• [ ] Organizer email alias has been created
• [x] Region created in Bevy
• [x] Added to Bevy header
• [ ] CFP created in SMapply
• [x] Marketing Plan shared

Organizer Planning Timeline

• [ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• [ ] To assure you have a diverse lineup, you are required to send a copy of your program to [email protected] before you publish it.

Post event checklist for Organizers:

• [ ] Send CNCF event analytics
• [ ] Schedule post mortem meeting
• [ ] Send CNCF videos to be uploaded to YouTube
• [ ] Link videos from YouTube to event page
• [ ] Post event survey sent out
• [ ] Fill out Credly badge request form for 1 badge per KCD

Post event checklist for CNCF:

• [ ] Removed from Bevy header
• [ ] CFP deactivated
• [ ] Upload videos to YouTube
• [ ] Transparency report and YouTube playlist (if there is one) linked from cncf.io/kcds
• [ ] Bevy page marked as dormant

[AudMonte01]

Hello @SyedAsadRazaDevops - there is already a team that runs the KCD Lahore events. I suggest you reach out to them to collaborate: https://github.com/cncf/kubernetes-community-days/issues/484.

[AudMonte01]

My apologies - I realized you all are on the same team. And being you are a CNCF ambassador, we would like you to be the main point of contact going forward.

Please update the organizer list with folks from the recent KCD Lahore.

[SyedAsadRazaDevops]

Thank you for your message, and no worries at all! I appreciate the clarification.

As a CNCF ambassador, I'm honored to take on the role of the main point of contact for our team moving forward. I'm committed to ensuring effective communication and coordination among team members.

[SyedAsadRazaDevops]

https://community.cncf.io/events/details/cncf-kcd-lahore-presents-kubernetes-community-day-lahore-pakistan-2024/

[AudMonte01]

Hi @SyedAsadRazaDevops - the above page needs a header image, if you could please add one.

[moezmustafa]

Hello, @AudMonte01
I wanted to inform you that @SyedAsadRazaDevops has successfully updated the image as per your request. I'm actively monitoring this issue and would appreciate it if you could share your availability. So we can arrange the monthly meeting for the KCD-Lahore.

[moezmustafa]

Hi @AudMonte01

I wanted to share a positive update – @adilshehzad786 and @SyedAsadRazaDevops recently had a productive initial meeting with the graphics team and we are engaged in crafting posters and banners designs. Your insights would be invaluable, and we'd also appreciate your input on a suitable time for our upcoming KCD-Lahore meeting.

[AudMonte01]

Hi @moezmustafa - please schedule a kick-off meeting with me via https://calendly.com/audmonte/kcd-onboarding-kickoff-call

[moezmustafa]

Hi @AudMonte01 , Thanks for the invite , ill schedule a meeting with you after coordinating with my team for the apt time .

[adilshehzad786]

Hi @AudMonte01,

We have rescheduled the meeting to January 30th, so we can work on these things before our meeting with you:

1. Revamping graphic design for posters and the website for this year's KCD 2024.
2. Shifting to Slack (CNCFLahore), as the majority of the CNCF audience is on Slack.
3. Implementing a new theme for KCD 2024. As we did for our GDG DevFest event, we used a movie character with an AI theme, which helped in engaging a lot of the audience for the last event.
4. Implementing a proper marketing plan.
5. We have started team meetings every Saturday, and we will have our first team meeting tomorrow for KCD 2024.

[adilshehzad786]

Hi @AudMonte01, Good Morning, I am sharing an update before we have a meeting tomorrow.

Done ✅ We have completed the following tasks:

• Bevy Header
• Email Alias
• Twitter Handle
• New Design (Inspirations from Netflix, more like Kubeflix)

In Progress 🚂

• We are creating a Kubernetes interactive learning sandbox, where students can create Kubernetes labs and start learning. Qwiklabs is quite expensive, so we built our sandbox from scratch. Testing is in progress, the sandbox work is completed, and we are adding Kubernetes labs. I will share the repository later with you so anyone from KCD can use it.

• We have created a dedicated meetup group for CNCF Lahore (https://www.meetup.com/cncf-lahore/members/) to attract a larger audience. We are working on optimizing the meetup group.

• We have also created the Slack channel, so it's easier for the audience and the team to navigate from CNCF's official Slack to our Slack. We are working on optimizing the Slack channel.

Questions about ❔

• CFP (Call for Proposals)
• KCD Pricing
• Social Media

CC: @moezmustafa @SyedAsadRazaDevops

[AudMonte01]

CNCF KICK-OFF MEETING NOTES

Tickets

• 300 in-person in 2023
• 2024 GOAL: 2,000 registrations and 30% attendance (so 600)
• Networking and sessions will be free
• VIP ticket will have food provided

Action items

• [ ] Moez to create logo and submit for approval to [email protected]
• [x] Audra to inquire about social handles and website access
• [x] Audra to share sponsorship prospectus template with Adil and Arslan
• [ ] Team to provide Audra email alias they created, otherwise we can update the previous alias [email protected]

[SyedAsadRazaDevops]

Hi @AudMonte01 , do you have any update on the social media handles, including Instagram, Twitter, and domain, so we can reflect the changes?

[AudMonte01]

While LinkedIn is taken care of, I have had much back and forth about Twitter (X), as it is not ran by Farhan. To be sure, which account in reference between https://twitter.com/cncflahore and https://twitter.com/cloudnativelhr? Cc @SyedAsadRazaDevops

[SyedAsadRazaDevops]

Yes, @AudMonte01 you're right. We require access to the Twitter account at https://twitter.com/kcdlahore, as well as the Instagram account at https://www.instagram.com/kcdlahore/. Additionally, we need access to the website at https://kcdlahore.com so that we can add the updated CNAME and A* records to point to the new website's code to the same domain at https://kcdlahore.com.

If you're having trouble gaining access, we're happy to create new accounts, although it will take some time. Let us know so I proceed further. We are behind schedule for the marketing plan.

[adilshehzad786]

Hello @AudMonte01 ,

I hope you're doing well. Ahead of our meeting tomorrow, here's a brief update on our progress:

Done

• Kubernetes Bootcamp: Successfully launched, featuring an Interactive Kubernetes Sandbox within GitHub Codespaces. Available here. We welcome any suggestions for improvement as the content undergoes review.
• KCD 2024 Logo Update: Moiz has shared the updated logo with you.
• Virtual Photobooth: Now operational. Moiz will provide further details tomorrow.
• Team Expansion: We've added a Python engineer to develop a CLI tool for sandbox creation on local machines, aiding those with slow internet. Additionally, we've expanded the team with video editors and web developers to enhance support for Kubernetes Community Days Lahore 2024.

In Progress

• Design Overhaul: Working on a new, fresh look that appeals to our audience and extends our reach.
• Hero Series Initiative: Developing a series to spotlight tech innovators in Pakistan and contributors to open source.
• Venue Coordination: Asad is liaising for the venue, with Fast University, Alhamrah, and Lahore Garrison University on our checklist. Updates to follow.
• CLI Tool Development: Enhancing the CLI tool for easier sandbox creation on local machines for attendees facing internet connectivity issues.
• Auto Event Checking Software: In the development phase.

Looking forward to discussing these updates and more during our meeting tomorrow.

[moezmustafa]

Hello @AudMonte01 , I hope everything is going well with you. I've arranged a meeting for us on April 4th, during the first week of April . Will be sharing a detailed list of advancements made so far .

[moezmustafa]

Hi @AudMonte01 , to update you before today's meeting :

This past month, we've achieved significant progress in our mission to educate and connect the Kubernetes community. Here's the essence:

Key Achievements:

- Visual Design: Enhanced platform aesthetics.
- Initiatives: Rolled out KubeCTL & KubeCamp for community learning.
- Community Building: Grew our online presence and formed WhatsApp and Slack groups.
- Networking: Expanded Meetup and LinkedIn networks, established CNCF Org.
- Project Management: Streamlined team and projects on GitHub.
- Innovation: Launched Ai-Notes, transforming educational content into interactive chatbots.

Online Learning Sessions:

Conducted four sessions, from Kubernetes basics to advanced HELM topics, with growing participation.

Community Engagement:

- Meetup: Reached 548 members, averaging 110 attendees/event.
- LinkedIn: 1700+ followers, significant search appearances, and impressions.
- KubeCamp: Delivered 155 credentials, educated 500+ students.
- KubeLater Newsletter: Quickly amassed 700+ members, offering comprehensive Kubernetes insights.

Recognition:

- Certificates: Awarded for session attendance.
- Badges: Provided for completing online labs.

Global Influence:

- Extended outreach to various countries, including in Latin America, Asia, and the UK/USA.

Technological Advancements:

- Ai-Notes: Revolutionized learning with AI-driven chatbots.
- KubeLater: Established a dedicated newsletter for Kubernetes enthusiasts.

Community Platforms:

- WhatsApp & Slack: Active channels supporting 100+ and 150+ members respectively.

[AudMonte01]

Thank you for your update about the community, @moezmustafa - I am looking forward to learning more about the KCD planning specifically (per this GitHub issue). Your traction with the community is good though, this will help generate buzz for the event. Speak to you soon.

[AudMonte01]

APRIL 4 CNCF SYNC

Organizers

• Expanded team to 2 more people on the web team
• And 2 more for social efforts?

Content

• KubeCamp workshop
• KCD Sri Lanka will help

Dates & Venue: Looking into August 14 to be co-located at the same venue as Google.io event