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cncf
KCD France 2023
Event Location:
France (Paris) Venue: Centre Pompidou
Event Date and Time: 7th of march
Event type:
in-person
Submission checklist for organizers:
- [x] No other Kubernetes Community Day event in the same region
- [x] Minimum of 3 organizers from 3 different organizations
- [x] Every organizer has an account on Cloud Native Community Groups
- [x] Each organizer lives in or just outside of the KCD location
- [x] At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer
- [x] All organizers agree to follow the event guidelines and CNCF Code of Conduct
- [ ] Monthly check in with KCD Core Organizer scheduled
- [x] All inquiries / communication to come via GitHub forum for easy tracking
- [ ] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
- [x] Minimum of 3 sponsors committed (not required for virtual only events)
- [x] Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses
- [x] Agree to offer (at minimum) 3 complimentary tickets to increase diversity for the event
- [x] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender)
- [x] Agree to use Cloud Native Community Groups for registration, scheduling, and event website
- [ ] Reviewed the Bevy Virtual Conference Overview, the full course can be had for free upon request
- [x] Agree to use SM Apply for CFP and to close it at least 6 weeks before the event
- [x] Event date and time has been chosen
- [x] Agree that there will not be an all male speaker lineup
- [x] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
- [x] Create a Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)
- [ ] Provided CNCF access to all event social handles
CfP open and close dates: 15 sept - 31 oct 2022 Website launch date:
Submission checklist for CNCF:
- [x] Organizer email alias has been created ([email protected])
- [x] Region created in Bevy
- [x] Added to Bevy header
- [x] CFP created
Post Event checklist:
- [ ] Removed from Bevy header
- [ ] CFP deactivated
- [ ] Videos uploaded to Youtube and linked to event page
Expected Number of Attendees: 800
Organizers
- Alexandre Buisine, Enix, Managing partner, [email protected], Alex B.
- Aurélien Violet, Enix, CMO, [email protected], Aurélien Violet
- Emmanuel Feller, None, Software engineer, [email protected], moyowi
- Emmanuel Lagrée, Mirakl, Site Reliability Engineer, [email protected], Emmanuel L.
- Jean-Christophe Sirot, Aircall, Lead Software Engineer, [email protected], jcsirot
- Rachid Zarouali, sevensphere, Cloud Architect, [email protected], xinity
- Reda Benzair, Lumen, CNCF Ambassador/Director of development, [email protected], rbenzair
- Smaine Kahlouch, None, CNCF Ambassador/SRE Team leader, [email protected], smana
- Stanislas Chollet, Doctolib, Engineering director, [email protected], Stan Chollet
- Sylvain Huguet, Kasten, Director technical product management, [email protected] , Sylvain Huguet
CFP Admin:
Sponsor 1
Red Hat
Sponsor 2
OVH Cloud
Sponsor 3
Enix.io
Fiscal sponsor that will accept payments
The CNCF Paris is non-profit organization have a Bank Account (bank transfer preferred).
Note that this issue replaces the KCD Paris event as we're planning to build a big event (800 people on site)
Hi @Smana - I'm happy to set up a kickoff call with the organizers you think should be there, if you could please select a time on my calendly..
Hi @AudMonte01 , we're happy to welcome a new member in the team : Rachid. I've update the issue accordingly. Our kickoff meeting next week will be the opportunity to talk about the updates to apply (Renaming France and our new member). Thank you
Thank you, @Smana - and welcome to Rachid! I added Rachid to your kickoff call next week, as well as added him as an admin to SMapply. @k8tgreenley - will add him to the organizer email alias you are creating for France vs Paris?
Hi @Smana - in an effort to update your SMapply CFP, do you all have CFP dates in mind (ideally ending no later than 6 weeks ahead of the event)? If not, please think on it and we can discuss at next week's meeting. Thank you
If not, please think on it and we can discuss at next week's meeting
Hi @AudMonte01 , we'll try to come with an answer.
Hello
To recap our meeting notes from today's kick-off call:
- First KCD postponed from 2019
- 100% in-person and will record presentations.
- Target is 800 attendees
- Possibly 3 tracks in 1-day
- Likely two-tiers of pricing
Some questions that came up were:
- Monetary support from the CNCF is a goal in 2023.
- To get some ideas of what has worked for inclusiveness in KCDs, please talk to @ams0 with KCD Netherlands and @amye from the CNCF community side. ** Aurélien mentioned he wants to add a discount option on the prospectus for sponsors ** We discussed leaving about 5 talks open in the lineup if KCD France has the happy problem of too many good submissions. These talks can then bee curated, if you are struggling finding diverse speakers.
To-Dos
- Audra to create a 1-page sponsor resource for best practices, and analytics for a successful sponsorship strategy.
- Organizers to connect with Alessandro and Amye about diversity and inclusion successes and strategy.
@Smana - it looks like the CFP we created for KCD France was already copied from Paris, and there was much text in the description. That said, I have added generic text that most KCDs use, so it will allow you to edit as you wish.
@Smana - it looks like the CFP we created for KCD France was already copied from Paris, and there was much text in the description. That said, I have added generic text that most KCDs use, so it will allow you to edit as you wish.
Thank you @AudMonte01 , we'll have a look at it with @jcsirot .
Provided CNCF access to all event social handles
Hello @AudMonte01 What does this means exactly? I'm not sure to understand what is expected here from us.
I suppose sharing twitter and other social media login with CNCF, which makes sense. Please provide some indication how you want to receive it (slack, email) and we can share with CNCF our login details.
Thank you Aurélien and Lana for meeting today! I am adding notes here from our check-in:
- We went over the marketing plan and timeline in addition to the following
- CFP numbers are 35 submitted and 67 in progress (close date is October 31) -- Option to add "grace period" longer than 2 hours, but the number of submissions are looking really good, so you may not have to do this -- Send follow-up email two weeks out to those 67 submissions in progress to remind them to submit. Then another reminder 1-week out from October 31 close date
- Received many Sponsorship signups - so much so where they need to turn down some sponsors -- This might be a good opportunity to have a sponsor dedicated for paying for A/V -- Note: All sponsors will have the Silver label (community event)
- Set next check-in for Tuesday, October 8
Hi @AudMonte01 and thank you for these notes :) Could you please add Emmanuel Feller to the organization group (mailing list, community account...)? I just updated the issue He has a pretty good experience on organizing events here in France.
Not a problem @Smana. Shall I add Emmanuel to SMapply and Bevy as an organizer as well?
Not a problem @Smana. Shall I add Emmanuel to SMapply and Bevy as an organizer as well?
Yes please
Okay excellent - this has been done!
On Tue, Oct 11, 2022 at 10:36 PM Smaine Kahlouch @.***> wrote:
Not a problem @Smana https://github.com/Smana. Shall I add Emmanuel to SMapply and Bevy as an organizer as well?
Yes please
— Reply to this email directly, view it on GitHub https://github.com/cncf/kubernetes-community-days/issues/441#issuecomment-1275613859, or unsubscribe https://github.com/notifications/unsubscribe-auth/AZUWW6SI34CMHTKBWUYAEL3WCZE53ANCNFSM526LODJQ . You are receiving this because you were mentioned.Message ID: @.***>
Okay excellent - this has been done!
On Tue, Oct 11, 2022 at 10:36 PM Smaine Kahlouch @.***> wrote:
Not a problem @Smana https://github.com/Smana. Shall I add Emmanuel to SMapply and Bevy as an organizer as well?
Yes please
— Reply to this email directly, view it on GitHub https://github.com/cncf/kubernetes-community-days/issues/441#issuecomment-1275613859, or unsubscribe https://github.com/notifications/unsubscribe-auth/AZUWW6SI34CMHTKBWUYAEL3WCZE53ANCNFSM526LODJQ . You are receiving this because you were mentioned.Message ID: @.***>
Thanks!
NOTES FROM TODAY'S CHECK-IN
Early bird tickets released today (almost sold all 50)
- alf.io for ticketing (used for DevOx conference). Potentially offers integrated badge scanning solution.
- Feedback on ticket processing is similar to other KCDs
Plenty of sponsors already confirmed
- 3 platinums (goal is 4)
- 6 gold (goal: 10-12) ** VMware and GitLab for example
- 12 silver (goal 15) ** Google, AWS, Microsoft were convinced to be a lower level sponsor to make it feel like more of a community event. Not easy, but a great strategy!
- 3 end user
130 talks submitted | 150 draft (some are duplicates due to issues submitting)
- unfortunately there are not many French non-male submissions ** Jerome Pettazoni is already in contact with his network
Due to announce speakers in January
PR Agency will be at the big French open source conference talking about KCD France
Swag - will have a stickers bar at the community space. May or may not have a bag at the entrance
- CNCF to provide stickers to hand out
Hi @AudMonte01, Could you please add Emmanuel Lagrée to the SMApply admins? Thank you
Hi @Smana - it looks like Emmanuel already has admin access
Indeed we validated that together, thank you for checking.
@AudMonte01 Hi, are you aware of community tools developed around SMApply that help extract and manipulate the data (using their API)? Thank you
I am not aware @Smaïne Kahlouch - but it would be a good question for our working group next Monday with the SM Apply expert.
DECEMBER 6 MEETING NOTES
- 50 articles from press ** Platinum sponsorship announcement ** Special guests ** Diversity commitment
- More on Diversity ** Associated with two Women in Tech associations
- Registrations are coming in due to sponsorships
- Sponsors ** every day they announce a new sponsor ** sponsors have special discounts ** 3 sponsors for T Shirts ** sponsoring speaker travel
- 150-200 registrations so far
- 216 proposals and 60% done reviewing ** Not so happy with SM Apply
- 1 day with 3 rooms/3 tracks - lightning talks, feedback/use cases, and technical talks (35 session slots)
- Stickers CNCF is providing are not urgent
@AudMonte01 Hi, could you please add Denis Germain to the organization team? Thank you
Hi @Smana - happy to. Please send me Denis' email address
Actually the issue is already updated accordingly. Thanks again
Ah, yes. We will add him to SM Apply, the organizer email address and Bevy. I will confirm here once done.
1/17/23 MEETING NOTES
Sponsors
- still have 3 sponsorships open for end users
Schedule
- working to confirm final keynote (Solomon Hykes, creator of Docker)
- reviewed and approved by Katie
- waiting for speakers to confirm their acceptance
- will be able to publish this week
Student support
- asking for 3 hours of each of their support
- vouchers as a Thank You
Venue
- Security contract only allows 11pm - 6am until the next day for sponsor deliveries
- Inflation increases in prices (10% across the board)
Registrations
- over 200 with 119 available passes
- sponsors still have to register with their 20% discount
To-Dos
- Audra to create organizers private channel for KCD France
- Design assets (badge, eye candy) and banners - @k8tgreenley will create general assets as well as a best practices slide deck since most venues and designers require certain specifications