astropy
Request for funds to attend AAS in Phoenix
Please post your travel fund requests for the 247th American Astronomical Society AAS meeting. This meeting will be held in Phoenix, Arizona from 4-8 January 2026.
Please provide a budget. Below is a template:
| Expense Type | Amount |
|---|---|
| Airfare (ABC-PHX) | $xxx |
| Ground transport to/from airports | $xxx |
| Lodging (N nights) | $x,xxx |
| Meals | $xxx |
| TOTAL | $X,XXX |
- I will also need support.
- @bmorris3 , @ceb8 : Please provide an approximate budget when you get a chance.
- I've attached the NumFocus travel policy.
Budget:
| Expense Type | Amount |
|---|---|
| Registration | $ 323.50 (Agents Discount) |
| Airfare (NYC-PHX) | $700 |
| Ground transport to/from airports | $250 |
| Lodging (6 nights * $236) | $1416 |
| Meals | $500 |
| TOTAL | $3189.50 |
| Expense Type | Amount |
|---|---|
| Registration | $747 (early, full member, plus astropy workshop) |
| Airfare (BWI-PHX) | $700 |
| Ground transport to/from airports | $250 |
| Lodging (4 nights * $236) | $944 |
| Meals | $500 |
| TOTAL | $3141 |
| Expense Type | Amount |
|---|---|
| Registration | $647 (early, full member) |
| Milleage (Flagstaff to Phoenix) | $210 (70¢ per mile) |
| Parking (7 days @ $36) | $252 |
| Lodging (4 nights * $236) | $944 |
| Meals | $500 |
| TOTAL | $2553 |
We'll host this winter's "Python and Astropy for Astronomical Data Analysis" workshop at AAS 247 in Phoenix on Jan 4 from 9-5pm.
We currently have 19 registrants, so I've included and deducted their registration fees ($100 each):
| Expense Type | Amount |
|---|---|
| A/V | $3050.00 |
| Catering (coffee + tea) | $919.93 |
| Registration fees | -$1900.00 |
| TOTAL | $2069.93 |
I've attached the workshop proposal with the A/V cost breakdown: aas 247 workshop proposal.pdf
The requests of @bmorris3 @ceb8 and @kelle are approved. The workshop costs are also approved. Please submit reimbursement request to ROSES24: https://opencollective.com/astropy/projects/roses-24
Remember to include itemized receipts.
The group rate hotels at $236/night are sold out, the next cheapest I can find is $300/night. Is it ok to bump that cost up?