astropy
Fund Participation at AAS 245
The 245th meeting of the American Astronomical Society will be 12-16 January 2025 in National Harbor, Maryland.
To further support the goal of increasing Astropy Project visibility at this meeting, we would like to make funding available to offset the travel costs of Project members’ attendance. If you are not fully funded by other sources to attend the meeting, please comment on this issue with a funding request and state the activities you plan to undertake that are beneficial to the Project. The funding request should include items and estimated costs. (For example, “approximately $1000 to cover two nights hotel and half of the airfare.”)
After the meeting, please comment the issue again with any results or take-aways that are useful for the Project as a whole. For example, “I spoke to folks from the AMAZING collaboration about functionality they need and possible new contributions. I got some feedback about the docs of the foobar package and opened issue ## describing the challenge in more detail.”
My funding request for AAS 245:
- Airfare: $1,200
- Hotel: $1,140
- Local travel (train in UK, whatever it is in US): $100
- Meals: $250
Total: $2,690
My funding request estimate for AAS 245:
- Train to DC: $300
- Hotel: $1,200
- Meals: $250
- Registration: Covered by AAS Berkeley Prize.
Total: $1,750
Kelle has emailed the AAS seeking clarification on the travel support provided by the Berkeley Prize.
@kelle , @ceb8 — a reminder to please “comment the issue again with any results or take-aways that are useful for the Project as a whole”. Thanks!
Our plenary talk was successful and quite well recieved. The Astropy workshop also went very well and was well recieved. And we had no technical issues with people installing their Python ennvironments for the workshop and everyone was able to run the notebooks.
As Clara said, the workshop and the talk went VERY well. I was particularly happy with the fewer number of participants in the workshop -- most of them were very engaged and stayed until the very end. I added other thoughts directly to the workshop repo.
On my list is to upload the talk slides to Zenodo.
I submitted my reimbursement request. I went mildly overbudget because I didn't take into account taxes on the hotel stay.
Regarding travel support: the only travel support directly provided was waived registration fee (which is substantial!). The rest of the "travel support" could be taken from the prize. I think the finance committee should discuss it, but I think this travel should be supported by the NASA grant and NOT the prize money.
https://opencollective.com/astropy/projects/astropy-nasa/expenses/237427 for Kelle's expenses.