Problem: EventActors ingested via CSV is linking to Donor record rather than Authority record.

[dannnielle]

Current Behavior

Steps to reproduce the behavior

1. Smith, John was added as a donor via the accessions module at some point in the last year.
2. At a later date Smith, John was given a name authority access point for use as part of an archival description.
3. A CSV file of descriptions which included Smith, John as the photographer of several item level descriptions was ingested.
4. Clicking on the Smith, John from the Dates of Creation field or the Access points options at the bottom of the description loads the Accession module authority for Smith, John.
5. Editing the descriptive record to remove Smith, John as the photographer and then adding it again from the list of name authority access points in the pull down menu remedies the problem.

Expected Behavior

Ingesting archival descriptions using a CSV file should associated any existing name access authorities in the descriptive database rather than accession module authorities.

Possible Solution

Unclear (to me).

Context and Notes

All the records linking to the accession authority need to be manually edited to ensure they point to the intended authority. We don't know how many others have this same issue - I hit on the problem serendipitously because I wanted to make an edit to the authority and opted to access it from the descriptive record I had just ingested.

Version used

AtoM 2.9.1

Operating System and version

No response

Default installation culture

No response

PHP version

No response

Contact details

[email protected]

[melaniekung]

Hi @dannnielle , the issue described here is unclear to me and I've been unable to recreate the issue.

Before importing, we have the following:

• Donor record for "Smith, John" that was created via an accession record
• Authority Record for "Smith, John" that was created via an archival description's name access point

The part I may not be understanding correctly:

3. A CSV file of descriptions which included Smith, John as the photographer of several item level descriptions was ingested.

Please clarify which field(s) you are including "Smith, John" to in your CSV. Adding "Smith, John" to the nameAccessPoints and eventActors columns results in a link to the original Donor record created prior to importing, which is the expected outcome.

[dannnielle]

Hi @melaniekung.

Thanks for digging into this!

In this case, "Smith, John" was included as one of two entries in the eventActors column of the RAD ingest CSV template like this:

Smith, John|University of Waterloo. Plant Operations.

With the eventTypes entry as:

Photography|Creation

Photography is a custom event type that we added in (years ago) given the extensive number of image collections held by our department. Is it possible the hiccup is tied to the name being associated with a custom event type rather than an out of the box event type..?

[melaniekung]

Thanks for clarifying this, @dannnielle, I have been able to reproduce and understand the issue. For the moment, we are a bit packed with other tasks but will get back to this in the near future!