DoESLiverpool
Wirral MakeFest - Saturday 10th May 2025 - DoES Liverpool Stand
This is to list exhibits and things we need to get ready for Wirral Makefest, which is on Saturday 10th May (please add your name to assignees if you want to help with organising). (Hopefully there'll be a big overlap with the stuff we have to prepare for Liverpool Makefest - #1985 )
Things to bring with us
- [ ] black tablecloths (not needed as tables are good quality)
- [ ] printed descriptions for exhibits (most)
- [ ] stands for descriptions
- [ ] vertical display unit
- [ ] business cards and flyers
- [ ] television to show promotional videos
List of exhibits
(Please add your name and any items you'd like to display)
List of people who are able to help move stuff and set up our stand on Friday evening
(Please add your name and whether you can provide transport)
- @zarino can lift and carry, but does not have transport.
- …
List of people who are able to help take down our stand and move everything back to DoES immediately after Makefest ends on Saturday
(Please add your name and whether you can provide transport)
I plan the following two VR experiences:
(1) Poppy (or someone with similar infectious enthusiasm) with 2 Quest3 headsets at the desk able to put them onto random people, and me back at Birkenhack with my full body trackers on in an avatar. Everything is logged into the same VRChat room so that I can interact with whoever is there the moment their eyes are in the headset. This could involve showing themselves in the mirror, drawing with 3D pens, and me dancing at them.
Needs chargers, choice of world, swivel chair (for seated use for older people), wifi hotspot, and computer+monitor to screencast pictures from the headset.
(2) Phone based Hubs instance courtesy of @ajlennon ideally of a room that looks like our hackerspace. We print a QR code of the link so that people can log on directly on their phone in an instance. Someone (eg me) is in a Quest2 headset elsewhere is able to welcome them in and gesture and talk to them from an avatar and lead them around.
Needs QRcode printed, a room designed, a page for people's emails so we can email out to them a link to a Hubs meeting the following week, and a discord link to Immersive Liverpool. People can easily see the various uses for a Hubs instance, and can use our email out (BCC to everyone so the list isn't shared) to get back to us with any requests to use.
Going from experience, the participants will be:
(a) small children. people always put children in first no matter what.
(b) grownups with no knowledge whatsoever, who just want to tick this experience off their bucket list.
(c) grownups with a lot of VR experience who are not in our network, and might or might not want to know us.
(d) grownups who have no experience, but are ready for it, and whose minds get blown.
Wirral MakeFest have published a presentation with up-to-date information
They've also provided the following details:
🎉 Wirral MakeFest 2025 - Maker & Volunteer Info Pack 📍 Venue: Birkenhead Central Library
🪑 TABLES & CHAIRS INFO
We'll provide standard tables and chairs for all makers:
- Table Size: 183cm (L) x 76.2cm (W) x 76.2cm (H)
📅 FRIDAY 9TH MAY – SETUP DAY
All Makers & Volunteers: Please sign in and out on arrival. Lanyards available at check-in. Volunteers & WMF team: Start setting out tables from 3:00pm using the layout plan. Makers: Welcome from 4:00-5:00pm to begin setting up. ⚠️ _Please don't leave valuables unattended. Makers in the Learning Hub may need to wait until 4pm for a session to finish before setting up. Delivery access via Raffles Road - easier and closer. 🚫 Do not park on Borough Road. 🚗 After unloading, Turner Street Car Park (behind Lidl) is available
- just 200m away. 📌 Volunteers - Your Jobs: Erect indoor signage
📅 SATURDAY 10TH MAY – MAIN EVENT & FINAL SETUP Staff arrive: from 8:30am Makers & Volunteers: from 8:40am Unload via Raffles Road entrance 🎯 Event starts at 10:00am - all makers must be fully set up by then. 🚘 After unloading, please move cars to surrounding streets or Turner Street Car Park. Avoid blocking neighbours' access. 🧼 Makers - Please take all rubbish home. 🔌 Power Use Guidelines:
Use surge protectors (we have only 3 spare!)
Cables must be PAT-tested (under 12 months old preferred) No trailing cables No taping to wooden floors - use rubber cable guards
📌 Volunteers - Your Jobs: Set up feather flags & A-boards outside Check internal signage Support makers as needed
🕓 SATURDAY 10TH MAY – TAKE DOWN (4:00–5:00PM ONLY)
No early pack downs - please speak with a WMF organiser if needed. Bring all exterior items back inside. Remove all rubbish and leave no trace behind. Helpers should prioritise those travelling furthest, as the venue is closed Sunday.
📅 MONDAY 12TH MAY – FINAL CLEAR-UP Sign in and out on arrival Volunteers will help: Take down tables Tidy and clean up Collect signage and WMF materials
🦠 COVID SAFETY
Use hand sanitiser where available Keep windows and doors open in all areas Monitor CO2 levels hourly
🟢 Green - All good 🟠 Amber - Open more windows/use fans 🔴 Red - Reduce number of people, ventilate fully
👕 IDENTIFICATION & SAFETY
Makers: Wear your lanyards Volunteers: In green/branded T-shirts and lanyards We'll communicate via WhatsApp - make sure you're added to the group!
📸 Please share your photos on socials & tag us: @wirralmakefest #WirralMakeFest2025
🚸 Child & Visitor Safety No DBS needed - all children should be with a guardian. Never be alone with a child. If someone is lost or distressed, contact a WMF organiser or Library staff. Venue phone: 0151 606 2114
☕ BREAKS & FACILITIES
Solo makers: Ask a volunteer for cover when taking a break. Refreshment Hub: Behind the partition in the main library - please enjoy food & drinks there only (no hot drinks at stands).
🚻 Toilets:
Ground floor: accessible, gender-neutral Upstairs: staff-only and extra public toilet Extra toilets for volunteers: downstairs near meeting room Accessible toilet: in the foyer
🔐 Please don't leave valuables unattended in the Hub.
Let's make it a brilliant, creative and welcoming event for all! Thank you for being part of Wirral MakeFest 2025 💚 Attached (for those of you not too familiar with Birkenhead) are a couple of maps to show the transport connections. Birkenhead Central is the closest Merseyrail station to the library, about a 15 minutes walk after that.
Several buses stop right outside the library, including the 42, 464, 471, 472 and 41.
By car, the nearest car park is Turner Road, which is on the opposite side of the road to the library, by the traffic lights.
Thank you in advance for your support of Wirral MakeFest 2025. Please bring reusable cups, water bottles and packed lunch. There will be a cafe but it may get busy.
Kind regards, Alison, John, Jules and Tony
We attended the event on Saturday and had a great time chatting with visitors and other makers. Thanks all who came.