Board of Trustees Meeting: Friday 19th April 2024

[anisa-hawes]

Board of Trustees Meeting: Friday 19th April 2024 at 14:00 UTC

Date: 19th April 2024 Time: 14:00 UTC Zoom link + passcode (see email) Chair: @spapastamkou Members: @acrymble @amsichani @drjwbaker @JMParr @rivaquiroga @ZoeLeBlanc Publishing Manager: @anisa-hawes Minutes: @charlottejmc Minutes of the last meeting: 2024_01_12_BoT.md

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Hello all,

I'm creating this issue to agree the agenda for our next BoT meeting. Please feel free to edit or add Items for discussion below.

In line with Trustees' duties, as summarised in Section 2 of The Essential Trustee Guidance, I'd like to ask that new agenda Items are added in advance of the meeting so that all attendees have sufficient time to prepare their thoughts ahead of our meeting. Thank you for committing energy to your role, and thank you in advance for actively participating in our discussions.

Agenda

• 1. Apologies
• 2. Approval of Minutes from last meeting & actions status.
• 3. ProgHist Directors administration (e.g., changes of address)
• 4. Publishing Manager's Report @anisa-hawes
• 5. Trustees' skills survey @spapastamkou
• 6. Renewal of Trustees’ roles on the Board @spapastamkou
• 7. Update on Tech Infrastructure Renewal plans @drjwbaker and @anisa-hawes
• 8. Supporting independent community translations under CC-BY @anisa-hawes
• Any Other Business

Note, the remit of the Board of Directors is restricted to the terms of ProgHist Ltd, which - broadly speaking - supports the the financial and legal business of The Programming Historian and its Members (that is, the Editorial Board https://github.com/programminghistorian/jekyll/issues/1405#issuecomment-538298387).

Notes

Per our Articles of Association (click 'View PDF' link) and gov.uk notes on running a company a few notes in terms of procedure for the meeting:

• our quorum is 3 (Article 9.1) and our max size 7 (Article 13)
• we vote, and in split decisions the chair has the casting vote (Article 10.1)
• we need to keep records of decisions (Article 12) and resolutions (GovUK)**

[charlottejmc]

Dear all,

The minutes for this meeting are available for your review. Please let me know if you would like to make any comments or amendments.

Thank you!

[spapastamkou]

Thanks for your work on the minutes, @charlottejmc.