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Published 20 hours ago • verified publisher icon pivotal

Onboarding Week - PM Edition, Feb 15-19, 2021

Open suprajanarasimhan opened this issue 4 years ago • 4 comments
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Checklist

Communication

Access Assessment

  • Check if participants have access to the following:
    • This will help identify HelpNow+ access requests need to submitted for:
      • Pivotal alumni -managed Tracker
      • Pivotal alumni -managed LastPass
      • Pivotal alumni -managed GSuite (for Google Cloud Platform access)

Scheduling

  • [x] Schedule a welcome/orientation session (1hr at 9:30 Monday morning). Discuss the goals of the week and prime the participants to consider what they'd like to get out of Onboarding week.
  • [x] Schedule daily standup (15min at 9:15, starting Tuesday).
  • [x] Schedule afternoon check in (30min at 1:30).
  • [x] Schedule retro at the end of the week (1hr at 4:00), include link to retro board: https://retros.cfapps.io/retros/onboarding-sf (pw: onboarding-sf (pls don't change it)). Retro link/pw changed. See comments.
  • [Won't fix - schedule watch parties instead] Schedule any sessions that you know the group would be interested in -- for example, BOSH boxes and lines.
  • [x] In the past, non Engineers have appreciated it when we blocked out the entire days of onbaording. This is especially helpful if done a few weeks in advance; so, they have time to move meetings and avoid having new ones scheduled in the first place.

These are core CF topics, other topics are a bit more "extra credit".

  • [x] BOSH {}
    • Contact: BOSH Slack channel
  • [ ] CF Overview {}
    • Contact: Release Integration team

Other topics:

  • [ ] Concourse {}
    • Contact: Concourse team
  • [ ] Pairing Fundamentals {}
    • Contact: Todd Sedano
  • [ ] k8s Expert Session
    • Contact: CAPI or Release Integration teams

As a helpful reminder, you can save the name of the speaker w/ checkbox. Tips to share with speakers can be found in BOXES_AND_LINES.md.

IaaS Setup

Tracker Setup

  • [ ] Make sure you have Tracker projects prepared.
  • [x] Add all participants as members to each of the tracker projects. (A list of emails works here.)
  • [x] Delete everything from the tracker projects.
  • [x] Build the tracker back log csv
    • [x] Run ./build oss from the onboarding project, this will generate onboarding-tracker.csv
      • Note: you need docker installed brew cask install docker
        • To get the command line tool to show up you may have to first start Docker via Spotlight Search.
          • Type "Docker" in the Spotlight Search bar to bring up the Docker whale icon in the search results.
          • Double-click on the Docker whale icon and agree to subsequent dialog prompts to start Docker.
        • If docker gives you this error: failed to dial gRPC: unable to upgrade to h2c, received 502 context canceled
          • In docker settings: enable experimental, restart docker, disable experiment and restart again.
  • [x] Import the CSV into each Tracker project (Taskbar > More > Import CSV > Choose File)

LastPass Setup

  • Skip this step for participants who are not authorized to access closed-source content (e.g. Pivotal Labs client participants.)
  • [x] Get participant access to LastPass in HelpNow+ with this text:
Hello!

I would like to request access to the Pivotal LastPass folder "Shared-CF SF Onboarding" for the following employees:

<firstname, lastname>
<firstname, lastname>
...

Thank you!
  • [x] Give participants access to the shared LastPass folder:
    • LastPass > Sharing Center > Shared-CF SF Onboarding > Manage > Invite Users (A list of emails works here.)

Misc

  • [ ] Record any issues you have with this process so we can update this checklist.

suprajanarasimhan avatar Jan 30 '21 00:01 suprajanarasimhan

To Do

  • [x] Add Teal's talk to the calendar.

In Progress

Done

  • [x] Merge PR in #cf-onboarding-staff channel.
  • [x] Add contents from previous CF Onboarding Slack channel from August 2020 to February 2021 channel.
  • [x] Update retro link in calendar invite.
  • [x] Schedule watch parties for expert sessions with placeholders.

Deprioritized

  • [ ] Optional: Add PM tags to Tracker backlog.

Improve Checklist

  • [x] Update checklist to reference a calendar meeting invite instead of an email.
  • [ ] Improve this checklist to add HelpNow+ request templates & remaining GCP envs.
  • [ ] Consider any of the above items to include the checklist as well.

suprajanarasimhan avatar Feb 03 '21 00:02 suprajanarasimhan

Schedule watch parties for expert sessions.

  • [x] Add Zoom links.
  • [x] Add text below to three invites, replacing the video link.
**What is this event?** 
An opportunity to watch and discuss a video of a CF Onboarding expert session.

**How to watch together?**
- Find the pre-recorded expert session video below.
- Consider asking one person to share screen and computer sound with the group.
- After the video ends, have a discussion as a group to exchange ideas.

**Expert session video:** <REPLACE_ME>

suprajanarasimhan avatar Feb 12 '21 01:02 suprajanarasimhan

  • [ ] Update Watch Party description with Piyali's idea: Everyone watches the video on their own. Pause at 15 min mark. Use Zoom reactions to indicate you're ready for a discussion. Resume video. Repeat until complete.

  • [ ] Get access to onboarding-week-construct and update with ./construct flow.

  • [ ] Discuss what needs to be done for another week of PM CF Onboarding.

suprajanarasimhan avatar Feb 16 '21 20:02 suprajanarasimhan

Retro feedback:

  • 5 min video of end-to-end: deploying an app

    • Maybe includes a CF Overview
    • At the beginning of the curriculum

  • Pairing with the VMware education program: https://vault.vmware.com/group/vault-main-library/vmware-tanzu

  • Windows user

    • Introduce a Windows facilitator

suprajanarasimhan avatar Feb 19 '21 21:02 suprajanarasimhan