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Published 20 hours ago • verified publisher icon hackforla

CTJ: Development Meeting Agenda

Open MattPereira opened this issue 2 years ago • 42 comments
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Overview

A place to park ideas, concerns, or other discussion topics for development team

2024:

  • 2024-31-01: https://github.com/hackforla/CivicTechJobs/issues/450#issuecomment-1920705795
  • 2024-28-06: https://github.com/hackforla/CivicTechJobs/issues/450#issuecomment-2197701370
  • 2024-16-08: https://github.com/hackforla/CivicTechJobs/issues/450#issuecomment-2294340311
  • 2024-06-09: https://github.com/hackforla/CivicTechJobs/issues/450#issuecomment-2333070134
  • 2024-19-09: https://github.com/hackforla/CivicTechJobs/issues/450#issuecomment-2362577809

MattPereira avatar Sep 12 '23 15:09 MattPereira

2023-12-09

  • [ ] How to reconcile conflicts between sass and tailwind
  • [ ] Matt has concerns about if people depot's amazon cognito setup is viable for CTJ login

MattPereira avatar Sep 12 '23 15:09 MattPereira

hi team @MattPereira @bzzz-coding are you using this issue as an agenda instead of #39? If so, please let me and @sabheasley know via a comment in this issue so we can close issue #39.

Also, for an agenda item for your next meeting (Tuesday October 5?) "Checking our MK Docs code and making sure it is not broken."

kcoronel avatar Sep 26 '23 18:09 kcoronel

I didn't know about issue #39 because Ava never mentioned it and I failed to spot it in the Links/Questions/Review column of the all team project board

@kcoronel is there a specific issue you are experiencing with the MK Docs?

MattPereira avatar Sep 27 '23 19:09 MattPereira

not a problem, do you want me to close #39? With MK Docs, I've updated this doc section (I need to update it again) but this current version doesn't show up on the front-end

kcoronel avatar Sep 28 '23 02:09 kcoronel

@kcoronel #39 is closed and yeah looks like the mkdocs deployment is indeed failing. We will do our best to fix it

https://github.com/hackforla/CivicTechJobs/actions/runs/6002157713/job/16277931316#step:4:138 image

MattPereira avatar Sep 28 '23 03:09 MattPereira

FYI added this issue to our CTJ general project board as well :) - let me know if you have any questions

kcoronel avatar Oct 10 '23 16:10 kcoronel

2023-10-18

  • AWS deployment failing
    • https://github.com/hackforla/CivicTechJobs/actions/runs/6518963880/job/17704947779
    • https://stage.civictechjobs.org/
  • MKdocs deployment failing
    • https://github.com/hackforla/CivicTechJobs/issues/456

MattPereira avatar Oct 14 '23 18:10 MattPereira

01-31-2024

  • Talked a about fix regarding MkDocs build
    • https://github.com/hackforla/CivicTechJobs/issues/456
  • Go over high level sketch of what the E2E flow should look like from Dev perspective Screenshot 2024-01-31 at 11 51 57 PM
  • Planning to switch backend from Django to Express.js since that is what the team is more familar, need to talk to project manager to see if thats okay.
  • Gave benny directive to look into vite for building our frontend.

JimmyJuarez10 avatar Feb 01 '24 07:02 JimmyJuarez10

06-28-2024

Issues worked on this Week:

  • Bitian: Submitted this pull request https://github.com/hackforla/CivicTechJobs/pull/547
  • Benny: Submit this pull request https://github.com/hackforla/CivicTechJobs/pull/545
  • Jimmy: Reviewed Benny and Bitian's pull request and is working on adding the djangorestframework.

Issues we will work on next Week:

  • Bitian: Will work on getting the unit tests for the healthcheck api.
  • Benny: Might be traveling / Will work on this when he gets back.
  • Jimmy: Continue working on adding djangorestframework to ctj-backend.

JimmyJuarez10 avatar Jun 28 '24 21:06 JimmyJuarez10

08-16-2024

Issues worked on this Week:

  • Live troubleshooting of issue [add issue here]

Issues we will work on next Week:

Product Team Questions: - Front end developers selections

  1. What kinds of projects will I be working on? You will be working on transferring our ux designs into the front end for our product while the backend devs work on getting the backend setup.

  2. Will these projects be collaborative team efforts, or more individual contributions? A mix of both. We will expect weekly team meetings for you to collaborate through any blockers or challenges but you will be assigned to your own piece of work via issues.

  3. I noticed the role involves working with React frameworks. Will volunteers also have opportunities to work with other technologies, such as Express and Node? I am totally fine working on more Frontend/React work just curious what technologies volunteers work with. For frontend we only expect to use React.

  4. How many people are working on the team currently? What is the balance between developers and designers? Currently we have 2 backend devs and 2 designers. The designs are mostly 80% of the way there.

  5. How many hours do you expect a developer to work on this project per week? I think at the beginning around 1-2 hours a week if we keep the team to 4 front end developers.

- Offboarding Benny

  • do we want to find another back-end developer?

  • Please review issues currently assigned to you and close issues appropriately. Nooria will be following up with you Jimmy to grab some time to clean up the board.

Notes: End point is up and running [Add screenshot]

Database - need to create a couple more tables

  • Tables created: opportunities
  • To create: CoP (nice to have)
  • Login (necessary)

UX - what fields are we asking for in the design to match the user behavior ex: search field: CoP, skills level, what should be criteria here

Bitian - async works well - back week of 8/22 ask for availability T-Thurs anytime after 6pm - 7pm

Jimmy okay with deleting old issues to clean up the board

kcoronel avatar Aug 16 '24 21:08 kcoronel

09-06-2024 Issues worked on this Week:

Anahis: Spoke with Terence for reorganizing the skills matrix. Terence: Reviewed Django Demo Walkthrough and submitted #564 for review. Jimmy: Meeting with Karen and leads Roja: N/A

JimmyJuarez10 avatar Sep 06 '24 02:09 JimmyJuarez10

09-19-2024 Issues worked on this past week:

  • [X] Terence: Submitted a couple of PRs
  1. #572
  2. #571
  • [X] Roja
  • [X] Kevin
  • [X] Jimmy

Issues we will work on next week: Terence: Look over the front end json and define what that needs look like Roja: Get going with development. Kevin: Get going with development try to run the locally , familiarize with the code base. Jimmy: Will work on terraform scripts for deploying to ecr.

JimmyJuarez10 avatar Sep 20 '24 02:09 JimmyJuarez10

Hi Team, adding the following item for discussion for your Dev Meeting:

  • Please review the MVP Flow Desktop that the UI/UX Design team has created. It would be great to capture team feedback or any questions within the issue > https://github.com/hackforla/CivicTechJobs/issues/570

kcoronel avatar Sep 25 '24 06:09 kcoronel

09-26-2024 Agenda

  • [x] Brief Team intros Questions: Where are you from? What techs and tools do you like the most? What experience do you have? What made you join HFLA?

  • [x] Roja

  • [x] Kevin

  • [x] Ida

  • [x] Ryan

  • [x] Terence

  • [x] Bitian

  • [x] Was everyone able to get a development environment running on their local machine? - Yes.

  • [x] Talk about current issues and state of the project:

  • Everyone is new and joined within the last month, so no one on the team really knows anything about the state of the project.

    • Documentation is severely outdated.
    • The main branch is not in sync with the develop branch, which is why the old installation instructions and other docs are out of date.

  • There is no deployment at all at the moment.

    • This is why I brought Ryan in to help with that.
    • As far as I know, there was never a successful deployment.
    • We absolutely need this for MVP-1 – without it, we have no project to demo.
    • update: Turns out there was a staging deployment: https://stage.civictechjobs.org/

  • Status of the frontend is unknown. Frontend needs a total audit.

    • Right now, the UX team is working on the user flow for the qualifiers feature. It should be ready by November at the latest.
    • As of now there are only static pages - like landing page, credits, privacypolicy

  • Backend is basically brand new at the moment.

    • Jimmy reset the backend completely, decoupling the develop branch from the main branch. The challenge will be to merge them back together as a team
    • The old backend was completely broken, so it had to be restarted

Issues we should address by next week:

Frontend

Frontend: Review Lu's MVP flow:

Devops

Terence

  • [x] Fix mkdocs deployment - help Karen and PM team investigate issues with mkdocs deployment
  • [x] next: Update dev onboarding documentation to make it easier to recruit new devs
  • [x] Make a developer roadmap to meet goals of MVP-1
  • [x] Sync with Karen on Saturday about PM stuff
  • [x] ask karen about AWS accounts
  • [ ] sync with Ryan about terraform + incubator, what we need
  • [ ] find out current state of deployments + AWS

10/01/2024 AWS stage deployment update:

  • no one on the team has credentials for the AWS. Its not on 1password.
  • Next action: ask on the devops channel

LoTerence avatar Sep 27 '24 00:09 LoTerence

Terrence and Karen Chat on September 30, 2024

  • Team Lead Overview and Responsibility
  • Overseeing the dev team, attending lead meetings, delegating work

Karen to do:

  • Team Lead meeting - add Terrence - we will discuss decisions we have made for the project and how to document this on the wiki + prioritization of work
  • Clear requirements
  • Invite Terence to meeting with Bonnie
  • Sunday morning send Terence MVP doc we will share with Bonnie
  • Share with Bonnie ahead of PM/Org Meeting

kcoronel avatar Sep 30 '24 22:09 kcoronel

10/03/2024

  • [ ] Roja
  • [ ] Kevin
  • [ ] Ida
  • [ ] Ryan
  • [ ] Bitian
  • [ ] Terence

Current Issues and state of project

  • [x] project lead expectations
  • [x] prioritize growth of developers
  • [x] rough plan
  • [x] devops
  • [x] review Lu MVP flow together

Rough plan:

  1. stabilize the project
  2. deploy staging asap
    1. The challenge is to have these two goals completed by the time the final designs come out
  3. develop and deploy MVP-1

Dev roadmap

Terence

  • [ ] investigate AWS in gh action and aws folder in code base

MVP Flow questions

  • [ ] About MVP flow - we should set up a meeting with Lu and Bonnie so we can all get on the same page about what the user flow and requirements are. Need clarity on user flow - questions about project vs opportunities, etc.
  • [ ] Ask questions - need clarity on requirements because it seems to have changed a lot on each iteration
  • [ ] Go straight to Bonnie and get the most updated requirements straight from the source from ground zero. All the documents are from 3 to 4 years ago.
  • [ ] Q: Civictechjobs needs to be integrated into the current onboarding process/flow
  • [ ] Two jobs: be a volunteer job posting board, and also handle some part of the onboarding
  • [ ] need an understanding of the vision and what we are trying to accomplish
  • [ ] people who are posting opportunities need a flow too

Ryan

  • look into AWS stage deployment - 100 copies

Bitian, Roja, Kevin

  • begin working on migrating sass components to tailwind

LoTerence avatar Oct 04 '24 02:10 LoTerence

(10/3/2024) Questions Regarding CivicTechJobs Design/Vision that came up during team meeting:

  1. What is the main use for CTJ, a public facing recruitment site or an internal job board? Or Both? Or something else?

2a. What will CTJ's role in the onboarding process be? Will it be an additional step added to the current onboarding process? 2b. Or will it be a replacement or augment to the current onboarding process? If so, will it be working with existing systems like tables and people depot or will it be replacing them?

3a. What should CTJ do for hfla members(volunteers who can login), what can they see and do? 3b. What should CTJ do for non-members(visitors who can't login), what can they see and do?

  1. How do project leads post positions on CTJ? There is no workflow or mockup on Figma for that yet

  2. What are the core functions of CTJ that should be a part of MVP-1? What functions are secondary and can be added later?

RSkuma avatar Oct 04 '24 03:10 RSkuma

@JimmyJuarez10 I am adding this to your agenda issue so that you can discuss at your next dev meeting.

I got this message from @RSkuma

I was at the CivicTechJobs meeting to help with their deployment, but I wasn't able to get a complete picture of where they are at and was hoping you could help CivicTechJobs currently has some assets on the Incubator AWS account, but at the meeting they said they are planning to migrate to Incubator in the near future. If that's true, where are the AWS resources currently on Incubator from? Are they already on Incubator? Is it an older version? Or a partial deployment? 2. Will CivicTechJobs be deployed on Incubator permanently? Or is it temporary with the intent to grant them their own AWS account later? 3. Does CivicTechJobs already have their own AWS account? Somebody on the CivicTechJobs team said they did, and that their account is being charged $200 a month. I'm thinking they were logged into Incubator when they saw that number but I would like to confirm

Can you clarify what y'all know and what you need help? And where we should communicate with you.

ExperimentsInHonesty avatar Oct 07 '24 20:10 ExperimentsInHonesty

10/10/2024

  • [ ] Roja
  • [x] Kevin
  • [ ] Ida
  • [x] Ryan
  • [x] Bitian
  • [x] Terence

Agenda

  • [x] MVP flow
  • [x] Answer Ryan questions
  • [x] github branches

Terence

  • [x] ask design team about if there are final designs for the search results page
  • [x] ask design team if dev handoff sections are truly ready or if they still need changes - they are old, need verification from current team
  • [x] Ask design team if the design system is up to date, which component system to use
  • [x] write more specific requirements for the sass -> tailwind component story
  • [ ] Look into why Ryan cannot assign issues to CTJ project board
    • [x] 10/16 Update - I asked Karen to add Ryan to the CTJ write team on github.
  • [x] follow up with Ryan about maybe joining the Pm/org meeting

Ryan

  • [x] why project board automatically has a filter when you click on it - "documentation"
  • [ ] Looking into AWS ctj resources

Bitian

  • [ ] cant find the column number, project board is owned by HFLA

Kevin

  • [ ] continue working on migrating sass button component to tailwind

LoTerence avatar Oct 11 '24 02:10 LoTerence

10/17/2024

  • [x] Roja - not present
  • [x] Kevin - not present
  • [x] Ida - not present
  • [x] Ryan
  • [x] Bitian
  • [x] Terence

Agenda

  • [x] PM/Org meeting - gathered technical requirements, general overview of MVP-1 roadmap
  • [x] Design team questions (search results page, dev handoff up to date, design system final components)
  • [x] Frontend - any updates about sass+tailwind story - none
  • [x] Update on Cognito and Hosting of staging site

Figma question answers:

  1. The final designs for the search result page aren't ready yet. We'll hand them off after completing usability testing, as there may be updates afterward.
  2. Yes, the current dev handoff is final and up to date.
  3. I've cleaned up the design system, and the current version in the red box is the most updated. However, there are still a few pending elements that may be added later.

AWS staging deployment:

  • Not in incubator
  • ask Jimmy
  • maybe ask Ava

Bitian - github action story

  • should be ready to close

People depot

  • right now - people depot is under development
  • current state - have a mock user pool
  • We should do the same for development
  • Requirement: There should be a unified cognito pool for HFLA projects
  • cognito is for authentication
  • It should be easy to integrate with cognito from our app

LoTerence avatar Oct 17 '24 02:10 LoTerence

10/24/2024

  • [x] Roja
  • [x] Ida - not present
  • [x] Ryan - not present
  • [x] Bitian - not present
  • [x] Terence

Agenda

  • [x] Backend - Created DB schema model
  • [x] Frontend - any updates about sass+tailwind story

Bitian - github action story

  • should be ready to close

LoTerence avatar Oct 25 '24 02:10 LoTerence

11/07/2024

  • [x] Bitian
  • [x] Roja - not present
  • [x] Ida - not present
  • [x] Ryan
  • [x] Terence

Bitian

  • fixed gh action
  • will make an issue to start devveloping the API based on the models

Ryan

  • the deployment is located in AWS incubator - Ryan found it
  • Todo: Understand the process of how ctj's main branch is deployed to AWS right now

AWS

  • Goal is to have one deployment for the develop branch, and one for the main branch
  • Leave the current stage.ctj.org deployment untouched
  • Once the develop branch deployment is fully tested, then we replace the old deployment method.

Terence

  • Code: integrate whitenoise and nginx

Ida - Frontend

  • Completed eslint story 🙌
  • She will work on resolving all eslint errors next - issue 609

Agenda

  • [x] December break
  • [x] UX team / Lu should have qualifiers and skill matrix page designs ready in 1-2 months. So the frontend team will have new feature work to do around January/February. Lets aim to (1) finish migrating sass to tailwind by then; and (2) completely migrate webpack to vite.

Backend

  • Created a new DB schema diagram
  • Currently working on merging develop into main
  • Aim to deploy a staging environment to AWS by next week.
  • Aim to finish developing API server by the end of the month

LoTerence avatar Nov 08 '24 02:11 LoTerence

11/14/2024

  • [x] Bitian
  • [x] Roja - not present
  • [x] Ida - not present
  • [x] Ryan
  • [x] Terence

Bitian

  • wrote half the models so far, PR will be ready for review soon
  • initial code for models, urls, serializers
  • Suggestion: schedule live coding, pairing sessions

Ryan

  • Gotten app hosted on AWS
  • Cant reach them via the internet yet, because of load balancer (LB) issues
  • LB requires targeted healthcheck

Terence

  • fixed stage docker container to prepare for deployment

LoTerence avatar Nov 15 '24 03:11 LoTerence

11/21/2024

  • [x] Roja - not here
  • [x] Ida - not here
  • [x] Bitian
  • [x] Ryan
  • [x] Terence

Karen needs to know:

  • [x] Our dev meeting schedule in December. What do you guys wanna do?
  • [x] What is a good first day to meet in January?

Agenda

  • [x] Next week dev meeting is on thanksgiving. Lets move it to another day?
  • [x] Our roadmap progress: https://docs.google.com/document/d/1KTElKAprzv46-FqIBBcT5w8fi1oh6b03nCQfvm13XGE

Dev team schedule:

  • Next meeting: Wednesday 11/27 at 4pm PT
  • dev meeting schedule in December: meet first two weeks, same time on Thursday 12/05 and 12/12
  • January first day: 01/09/2025

Lets try to aim to finish as much of below by first two weeks of December

  1. deployment pipelines
  2. API server
  3. catch up on technical documentation

Bitian

  • Going to keep making progress on Django Data Models PR

Ryan

  • Incubator deployment blocked by devops team - they are prioritizing VRMS deployment
  • May not be available until mid January

Terence - this week:

  • keep working on merging develop into main
  • catch up on writing documentation

LoTerence avatar Nov 20 '24 02:11 LoTerence

12/05/2024

  • [x] Roja - not here
  • [x] Ida - not here
  • [x] Bitian
  • [x] Ryan
  • [x] Terence

Bitian

  • Finished first part of django models
  • django has a built in user model - use django auth features
  • For the staging database django super admin, each dev will have to make our own credentials.
  • Bitian to work on the rest of the django models this week
  • Bonnie requirement: Time availability needs to be in the user's local time

Ryan

  • Started writing Terraform
  • Terraform is best for managing the Infrastructure components themselves
  • stable infrastructure that doesnt need to change often: eg. ECR, ECS task definitions, Firewall, etc.
  • the container should be built and deployed in CI/CD pipeline (github action)
  • Incubator deployment is still blocked by VRMS - they have one guy working on it
  • We should have a local database that we as devs can use to test changes

Terence

  • merged develop into main
  • Terence to work on writing documentation
  • Terence to work on finishing up basics of API server
  • Ask Karen for 3 frontend developers in January

LoTerence avatar Dec 06 '24 03:12 LoTerence

12/12/2024

  • [ ] Bitian
  • [x] Ryan
  • [x] Terence

Agenda

  • Last meeting this month. Meet again January 9th 2025
  • Ask Bitian if her dev env works - CustomUser is causing issues with the django migration and everyone might need to reset their docker environments from scratch
  • Everyone is going to manually fix it on their own machines. Only effects current members. New members not effected. Steps below.

Bitian

  • Finished the rest of the models

Ryan

  • Almost finished with first stage of Terraform, github actions on personal fork and personal AWS
  • ideal scenario: simple transition to incubator AWS account
  • You can make a change in /CivicTechJobs/frontend/src/pages/LandingPage/LandingPageIntro.tsx
  • meeting with Trillium about VRMS next week
  • no AWS Cognito pool set up yet
  • Assigned to Devops Epic 585

Terence

  • Wrote docs about different branches, github branching flow
  • mkdocs deploys from the main branch now
  • Terence to write a doc about how the stage env works by end of December
  • Work on fixing the react lazy loading issue
  • Initiated API server

Steps to fix CustomUser migration issue:

  1. Deleted civic-tech-jobs-django docker container + image
  2. emptied civic-tech-jobs_postgres_data docker volume
  3. disabled django admin by commenting it out in settings.py and urls.py
  4. ran docker compose up again to rerun django migrations script
    1. the migration scripts create a new database migration from scratch
  5. checked that it works without admin by going to http://localhost:8000/api/healthcheck: ✅
  6. stopped docker dev env with CTRL+C
  7. enabled django admin
  8. Deleted civic-tech-jobs-django docker container + image
  9. ran docker compose up again to rerun django migrations script
    1. This time, it migrates the admin app
  10. checked that it works with admin by going to localhost:8000/admin/ url: ✅
    1. but my old admin username and password dont work
  11. Created new admin username and password by exec'ing into the django container and running python manage.py createsuperuser

Now docker dev environment works again

  • But I think everyone will have to do this with their personal docker environments

LoTerence avatar Dec 12 '24 21:12 LoTerence

01/09/2025

  • [x] Bitian
  • [x] Ryan
  • [x] Terence
  • [x] Ida

Agenda

  • Personal goals
  • Go over roadmap

Terence

  • Touch base with Design team to see what progress they are on for the qualifiers pages.
  • What exactly is changing in the qualifiers pages? So we know what to expect
  • Is the design system changing - individual components - eg buttons, colors, etc. before we migrate from sass to tailwind. We can prioritize which components to migrate to tailwind depending on what they want to change or keep the same.
  • Terence to prioritize writing all the technical documentation by this weekend

Ryan

  • Continue to work on terraform
  • get an update from devops

Ida

  • work on eslint errors
  • Question: expected release date/timeline for MVP-1?

Bitian

  • Start writing some unit tests

LoTerence avatar Jan 10 '25 03:01 LoTerence

01/16/2025

  • [x] Bitian
  • [x] Ryan
  • [x] Ida
  • [x] Roja
  • [x] Terence

Agenda

  • Go over roadmap, prioritize tasks
  • Everyone able to start their dev environments?
  • Any blockers?

Terence

  • Finished documenting backend architecture, dev environment, stage environment, python linter.
  • Had meeting with Leads
    • PM: Karen, Nooria and I to work on timeline for MVP-1.
    • PM: Karen can elevate deployment priorities to Bonnie if necessary.
    • Design: Lu to update us about a date when Qualifiers page designs will be finalized after her meeting this Friday. Current status is they finished this round of user testing, Lu needs to redesign and possibly do another round of user testing. So I expect it to be ready within a month.
    • Design: Design system has been reorganized and is up to date. We can migrate most components to tailwind without issue. More details here: https://github.com/hackforla/CivicTechJobs/issues/606
    • Question: What exactly is changing in the qualifiers pages?
      • Its going to be three pages: (1) Select CoP and Role. (2) Select skills aka skills matrix. (3) Availability Calendar.
      • Design team is working specifically on the skills matrix page right now.

Terence

  • to confirm with design team about if landing page and other pages will change.
  • to learn more about incubator and terraform deployment

Bitian

  • started a pull request for unit tests

Ryan

  • continuing to work on incubator and devops and terraform
  • Devops is deploying people depot to iron out the kinks in the process

Ida

  • worked on eslint errors

Roja

  • continue working on migrate sass components to tailwind

LoTerence avatar Jan 17 '25 02:01 LoTerence

01/23/2025

  • [x] Bitian
  • [x] Ryan
  • [ ] Ida
  • [ ] Roja
  • [x] Terence

Agenda

  • Lu and Rishi want to meet up with the dev team to ask questions about the design. What time are you all free to do it this coming week?
  • ask lu and rishi if monday or tuesday at 5pm works for them
  • Any blockers?

Terence

  • review Bitians PRs the next 2-3 days

Bitian

  • first PR about tests - returned something unexpected
  • second PR - corrects one of the failed tests
  • start working on some tailwind components

Ryan

  • still doing terraform stuff
  • in devops, working on IAM system for AWS incubator account

LoTerence avatar Jan 23 '25 23:01 LoTerence

02/13/2025

  • [x] Bitian
  • [ ] Ryan
  • [x] Terence

Move dev meetings to monday at 5pm. Next meeting monday 2/24

Terence

  • update calendar with new dev meeting time

Bitian

  • going to keep working on tailwind PR

Ryan

  • People depot is up on incubator now, but not quite working yet
  • We are next in queue
  • Terence and Ryan to meet with Alex English to talk about incubator deployment on monday

LoTerence avatar Feb 14 '25 02:02 LoTerence