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Published 20 hours ago • verified publisher icon hackforla

Team Member: Onboard and Offboard

Open kcoronel opened this issue 2 years ago • 83 comments

Dependencies

Team members joining or leaving

Overview

We need to have a checklist of items to do when a team member [not product manager or UX lead] onboard and offboard so that the process can be consistent and fast.

Date Updated

  • Created 2023-04-05
  • This issue has fewer items on it then the onboard for product does. However, it pays to keep an eye on the template/changelog so that if there are other assets or instructions added, we can update this issue if appropriate

Action Items

  • [ ] Check to see if the org template for this process has new steps in it, and if it does, update this issue and its template with content and add the last date you updated the template below
  • [ ] Copy template to comment below
  • [ ] Add name of person
  • [ ] Check off as done
#### Onboard [replace with name and role]
- [ ] Slack channel membership
  - [ ] ```#civictechjobs```
  - [ ] ```#civictechjobs-dev```
  - [ ] ```#civictechjobs-design-and-research```
  - [ ] ```#civictechjobs-pm```
- [ ] Add to Google calendar invites
   - [ ] All-team meeting
   - [ ] Dev meeting 
   - [ ] UXR meeting 
   - [ ] UI/UX Design
   - [ ] Leads meeting 
- [ ] Google Drive
   - [ ] For PM add to drive as Content Manager
   - [ ] For all other positions add to drive as Contributor
[ ] Roster
  - [ ] Send google doc form
  - [ ] Transfer google form information into roster 
  - [ ] Check for Public
- [ ] GitHub
     - [ ] Add to team write team
     - [ ] Add to base/read team
     - [ ] Confirm that their name is on their Github  
     - [ ] Add them to role call and accountability check 
- [ ] Figma
  - [ ] invite
  - [ ] acceptance
  - [ ] not needed
- [ ] 1password
     - [ ] invitation (if necessary)
       - [ ] not needed 
     - [ ] acceptance
     - [ ] add to vaults
       - [ ] Civic Tech Jobs
       - [ ] Civic Tech Jobs UI/UX
         - [ ] not needed 
- [ ] Add to [team page on Wiki](https://github.com/hackforla/CivicTechJobs/wiki/The-Team)
- [ ] Add to email address(s)
   - [ ] [email protected] (if necessary)
      - [ ] not needed
- [ ] Social Media Accounts with role assignment
   - [ ] Facebook (if necessary)
      - [ ] not needed
- [ ] Train how to 
   - [ ] login to team email account (if necessary)
      - [ ] not needed
   - [ ] setup chrome shortcut for adding to desktop (if necessary)
      - [ ] not needed
- [ ][Update the hackforla.org website team](https://github.com/hackforla/website/issues/new?assignees=&labels=P-Feature%3A+Project+Info+and+Page%2Crole%3A+back+end%2FdevOps%2Crole%3A+front+end%2CComplexity%3A+Small%2Csize%3A+0.5pt%2Ctime+sensitive&projects=&template=project-profile-card-review-and-update.yml&title=Update+Project+Profile%3A+%5BProject+Name%5D) 
- [ ][Add PM Admin Access on [VRMS](https://github.com/hackforla/VRMS/issues/new?assignees=&labels=p-feature%3A+Add%2FRemove+PM+access%2C+role%3A+Product%2C+time-sensitive&projects=&template=add-remove-pm-admin-access.md&title=Add%2FRemove+PM+Admin+Access%3A+%5Bname+of+project%5D)
       - [ ] not needed
- [ ][VRMS Add/Edit Meeting Times Guide](https://docs.google.com/presentation/d/1bv9QH-d5qKtFCaecgCvsv608IoeLIpHfW7cEEqijHyE/preview?slide=id.g20628192ba7_0_93)
- [ ] Share [Hack for LA PM Tasks How - To](https://docs.google.com/document/d/18bx-7Fl2advVLTrBEX4F2CEmS6cfz_Fv5VaT1HTAENE/edit?tab=t.0#heading=h.updpbhbn94qk) with newly minted PM

#### Offboard [replace with name and role]
- [ ] Remove from Google calendar invite
   - [ ] All-team meeting
   - [ ] Dev meeting 
   - [ ] UXR meeting 
   - [ ] UI/UX Design
   - [ ] Leads meeting 
 - [ ] 1password setup
    - [ ] remove from team vaults
       - [ ] Civic Tech Jobs 
       - [ ] Civic Tech Jobs UI/UX
       - [ ] not needed
- [ ] Google Drive
   - [ ] demote to viewer
- [ ] Roster
  - [ ] mark as inactive
- [ ] GitHub
     - [ ] remove from write team
     - [ ] remove them from role call and accountability check 
     - [ ] Unassign from any other Meeting Agenda issues
     - [ ] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
- [ ] Figma
  - [ ] remove from team
  - [ ] not needed 
- [ ] Help them delete the desktop shortcut to email address if they made one
  - [ ] not needed 
- [ ] Remove from email address(s)
   - [ ][email protected]
   - [ ] not needed 
- [ ] Remove from Social Media Accounts with role assignment
   - [ ] Facebook
   - [ ] not needed
- [ ] WIKI
  - [ ] move to new place on [team page](https://github.com/hackforla/CivicTechJobs/wiki/The-Team)
- [ ] [Update the hackforla.org website team](https://github.com/hackforla/website/issues/new?assignees=&labels=P-Feature%3A+Project+Info+and+Page%2Crole%3A+back+end%2FdevOps%2Crole%3A+front+end%2CComplexity%3A+Small%2Csize%3A+0.5pt%2Ctime+sensitive&projects=&template=project-profile-card-review-and-update.yml&title=Update+Project+Profile%3A+%5BProject+Name%5D)
- [ ] Remove PM Admin Access on [VRMS](https://github.com/hackforla/VRMS/issues/new?assignees=&labels=p-feature%3A+Add%2FRemove+PM+access%2C+role%3A+Product%2C+time-sensitive&projects=&template=add-remove-pm-admin-access.md&title=Add%2FRemove+PM+Admin+Access%3A+%5Bname+of+project%5D)
  - [ ] not needed

Resources/Instructions

org template updated 2022-02-23 Changelog

Related issues

kcoronel avatar Apr 05 '23 22:04 kcoronel

Onboard Bitian (bzzz-coding) - Developer Team

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
    • [x] Tuesday - Dev meeting
  • [x] Google Drive
    • [x] Add to drive as Contributor
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [ ] Check for Public
  • [ ] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [ ] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [ ] acceptance
    • [ ] not needed
  • [x] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
  • [ ] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Apr 12 '23 00:04 kcoronel

Onboard Matt (MattPereira) - Developer Team

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
    • [ ] Tuesday - Dev meeting
  • [x] Google Drive
    • [x] Add to drive as Contributor
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [ ] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [ ] acceptance
    • [ ] not needed
  • [x] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
  • [ ] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Apr 12 '23 00:04 kcoronel

Offboard [Noor, Engineering/Development]

  • [x] Remove from Google calendar invite
    • [x] Tuesday All-team meeting
  • [x] 1password setup
    • [x] remove from team vaults
      • [x] Civic Tech Jobs
      • [x] Dev-ops
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [x] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [ ] Figma
    • [ ] remove from team
    • [ ] not needed
  • [ ] Help them delete the desktop shortcut to email address if they made one
    • [x] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [x] not needed
  • [ ] WIKI
    • [ ] move to new place on team page

kcoronel avatar May 31 '23 00:05 kcoronel

Offboard [Ava (Aveline-art) - Team Lead]

  • [x] Remove from Google calendar invite
    • [x] Tuesday All-team meeting
  • [x] 1password setup
    • [x] remove from team vaults
      • [x] Civic Tech Jobs
      • [x] Dev-ops
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [x] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [x] Figma
    • [ ] remove from team
    • [x] not needed
  • [ ] Help them delete the desktop shortcut to email address if they made one
    • [x] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [x] not needed
  • [ ] WIKI
    • [ ] move to new place on team page

kcoronel avatar May 31 '23 01:05 kcoronel

Onboard [Leah Ellis (Leah0996) - UX Researcher]

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [ ] invite
    • [x] acceptance
    • [ ] not needed
  • [ ] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
        • [x] not needed
  • [x] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Jul 06 '23 04:07 kcoronel

Offboard [Beth Williford (BethBethBeth) - UX Researcher]

  • [x] Remove from Google calendar invite
    • [x] Tuesday All-team meeting
  • [x] 1password setup
    • [x] remove from team vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [x] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [x] Figma
    • [ ] remove from team
    • [x] not needed
  • [ ] Help them delete the desktop shortcut to email address if they made one
    • [x] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [x] not needed
  • [ ] WIKI
    • [ ] move to new place on team page

kcoronel avatar Jul 06 '23 04:07 kcoronel

Offboard [Genggeng Zhang (gzhang5240) - UX Researcher]

  • [x] Remove from Google calendar invite
    • [x] Tuesday All-team meeting
  • [x] 1password setup
    • [x] remove from team vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [x] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [x] Figma
    • [ ] remove from team
    • [x] not needed
  • [ ] Help them delete the desktop shortcut to email address if they made one
    • [x] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [x] not needed
  • [ ] WIKI
    • [ ] move to new place on team page

kcoronel avatar Jul 06 '23 04:07 kcoronel

Onboard [Will Gillis (t-will-gillis) - Developer]

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [ ] invite
    • [x] acceptance
    • [ ] not needed
  • [x] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
        • [x] not needed
  • [x] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Jul 06 '23 05:07 kcoronel

Onboard [Sarah S (Blulady))

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [ ] Team member adds themselves
    • [ ] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [x] acceptance
    • [ ] not needed
  • [ ] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
        • [x] not needed
  • [x] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed
      • [ ]

kcoronel avatar Jul 06 '23 05:07 kcoronel

Onboard Jenn Wu - UX Researcher (jayywu)

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [x] acceptance
    • [ ] not needed
  • [ ] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
        • [x] not needed
  • [x] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Aug 02 '23 01:08 kcoronel

Onboard - Nga Do - UX Researcher (ngadoq)

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [x] acceptance
    • [ ] not needed
  • [ ] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
        • [x] not needed
  • [x] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Aug 04 '23 04:08 kcoronel

Onboard - Benny Van - Developer (bennyv8)

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [x] acceptance
    • [ ] not needed
  • [ ] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
        • [x] not needed
  • [x] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Aug 04 '23 04:08 kcoronel

Onboard - Joyce Guo - Product Manager (joyceguo99)

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [ ] Figma
    • [ ] invite
    • [ ] acceptance
    • [ ] not needed
  • [x] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
        • [x] not needed
  • [ ] Add to team page on Wiki
  • [x] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [ ] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Aug 05 '23 04:08 kcoronel

Onboard Sabrina Heasley, Product Manager

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [ ] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [ ] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [x] acceptance
    • [ ] not needed
  • [ ] 1password
    • [x] invitation (if necessary)
      • [ ] not needed
    • [x] acceptance
    • [x] add to vaults
      • [x] Civic Tech Jobs
      • [ ] Dev-ops
        • [ ] not needed
  • [x] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

ghost avatar Aug 23 '23 22:08 ghost

Offboard [Sarah Sanger - Developer]

  • [x] Remove from Google calendar invite
    • [x] Tuesday All-team meeting
  • [ ] 1password setup
    • [x] not applicable
    • [ ] remove from team vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [x] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [ ] Figma
    • [x] remove from team
    • [ ] not needed
  • [ ] Help them delete the desktop shortcut to email address if they made one
    • [x] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [x] not needed
  • [x] WIKI
    • [x] move to new place on team page

kcoronel avatar Sep 14 '23 05:09 kcoronel

Onboard [Alexandre Law - Developer]

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [ ] acceptance
    • [ ] not needed
  • [ ] 1password
    • [ ] invitation (if necessary)
      • [x] not needed
    • [ ] acceptance
    • [ ] add to vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
        • [x] not needed
  • [x] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Sep 14 '23 05:09 kcoronel

Hello @alexlaw528! Can you please provide an update here prior to our Tuesday meeting:

  • [ ] Progress
  • [ ] Blockers
  • [ ] Availability
  • [ ] ETA

ghost avatar Sep 18 '23 22:09 ghost

@sabheasley

Progress - None yet. Currently going through codebase and waiting on an issue. Blockers - None currently, waiting on issue. Availability - Most weekdays after 6pm PST and weekends.

alexlaw528 avatar Sep 19 '23 23:09 alexlaw528

@sabheasley @alexlaw528 apologies for any confusion- I assigned Alex to this issue for visibility as he was getting onboarded, folks who are tagged to this issue shouldn't be asked the above questions because this isn't a 'working' issue (hope that makes sense). I will be hiding the above after I see your reactions to this issue letting me know you've seen this msg.

kcoronel avatar Sep 19 '23 23:09 kcoronel

  1. Progress
-- not started
  2. Blockers
-- need to watch the video!
  3. Availability

  4. ETA -- EOW

ghost avatar Oct 10 '23 18:10 ghost

Offboard Will Gillis, Full Stack Developer

  • [x] Remove from Google calendar invite
    • [x] Tuesday All-team meeting
  • [ ] 1password setup
    • [ ] remove from team vaults
      • [ ] Civic Tech Jobs
      • [ ] Dev-ops
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [x] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [x] Figma
    • [ ] remove from team
    • [x] not needed
  • [x] Help them delete the desktop shortcut to email address if they made one
    • [x] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [x] not needed
  • [x] WIKI
    • [ ] move to new place on team page

ghost avatar Oct 16 '23 22:10 ghost

Blockers
--

  • [x] Need access to Hack4LA Github
  • [x] Need access to Hack4LA Figma
  • [x] Verify Will is NOT on the CTJ Figma
  • [x] @kcoronel I do not have permission to edit who has access to 1PW -- Can you remove Will from this?
  • [x] @kcoronel Also not able to remove him from Github https://github.com/t-will-gillis
  • [ ] @kcoronel call out: lets add facebook login to 1PW

ghost avatar Oct 16 '23 23:10 ghost

@sabheasley changed your role to Maintainer - let me know if issue persists. For offboarding or onboarding Figma, you can ask our design lead (Jen) to do it. I think she is on vaca now, so please ask her when she is back. TY!

kcoronel avatar Oct 17 '23 00:10 kcoronel

Offboard Salima - Product Manager

  • [x] Remove from Google calendar invite
    • [x] Tuesday All-team meeting
    • [x] Team Leads Meeting
    • [ ] PM meeting with Bonnie
  • [x] 1password setup
    • [x] remove from team vaults
      • [x] Civic Tech Jobs
      • [x] UI/UX
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [x] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [ ] Figma
    • [x] remove from team
    • [ ] not needed
  • [ ] Help them delete the desktop shortcut to email address if they made one
    • [x] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [x] not needed
  • [x] WIKI
    • [x] move to new place on team page

kcoronel avatar Oct 24 '23 17:10 kcoronel

Onboard Kanika Chotani, Product Manager

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Monthly All-team meeting
    • [x] Monthly PM Check In
  • [x] Google Drive
    • [x] Add to drive as Content Manager
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [ ] acceptance
    • [ ] not needed
  • [ ] 1password
    • [x] invitation (if necessary)
      • [ ] not needed
    • [ ] acceptance
    • [x] add to vaults
      • [x] Civic Tech Jobs
      • [ ] Dev-ops
        • [x] not needed
  • [x] Add to team page on Wiki
  • [x] Add to email address(s)
  • [x] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

ghost avatar Oct 24 '23 18:10 ghost

@sabheasley responding to your comment (quoted below) - I believe we did not create a FB for the project... yet

Blockers
--

  • [x] Need access to Hack4LA Github
  • [x] Need access to Hack4LA Figma
  • [x] Verify Will is NOT on the CTJ Figma
  • [x] @kcoronel I do not have permission to edit who has access to 1PW -- Can you remove Will from this?
  • [x] @kcoronel Also not able to remove him from Github https://github.com/t-will-gillis
  • [ ] @kcoronel call out: lets add facebook login to 1PW

kcoronel avatar Nov 07 '23 02:11 kcoronel

Offboard Sabrina Heasley ( Co - Product Manager)

  • [x] Remove from Google calendar invite
    • [x] Tuesday All-team meeting
  • [x] 1password setup
    • [x] remove from team vaults
      • [x] Civic Tech Jobs
      • [ ] Dev-ops ( N/A)
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [x] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [x] Figma
    • [x] remove from team
    • [ ] not needed
  • [ ] Help them delete the desktop shortcut to email address if they made one
    • [x] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [x] not needed
  • [x] WIKI
    • [x] move to new place on team page

kchotani avatar Jan 24 '24 19:01 kchotani

Onboard Jimmy Juarez - Developer

  • [x] Slack channel membership
    • [x] #civictechjobs
  • [x] Add to Google calendar invites
    • [x] Tuesday All-team meeting
  • [x] Google Drive
    • [ ] For PM add to drive as Content Manager
    • [x] For all other positions add to drive as Contributor
  • [x] Roster
    • [x] Send link
    • [x] Team member adds themselves
    • [x] Check for Public
  • [x] GitHub
    • [x] Add to team write team
    • [x] Add to base/read team
    • [x] Confirm that their name is on their Github
    • [x] Add them to role call and accountability check
  • [x] Figma
    • [x] invite
    • [x] acceptance
    • [ ] not needed
  • [x] 1password
    • [x] invitation (if necessary)
      • [ ] not needed
    • [x] acceptance
    • [ ] add to vaults
      • [x] Civic Tech Jobs
      • [ ] Dev-ops
        • [ ] not needed
  • [x] Add to team page on Wiki
  • [ ] Add to email address(s)
  • [ ] Social Media Accounts with role assignment
    • [ ] Facebook (if necessary)
      • [x] not needed
  • [ ] Train how to
    • [ ] login to team email account (if necessary)
      • [x] not needed
    • [ ] setup chrome shortcut for adding to desktop (if necessary)
      • [x] not needed

kcoronel avatar Jan 27 '24 04:01 kcoronel

Offboard Matt Pereira - Co-Dev Lead

  • [x] Remove from Google calendar invite
    • [x] Tuesday All-team meeting
    • [x] Dev Weekly meeting
    • [x] Leads meeting
  • [x] 1password setup
    • [x] remove from team vaults
      • [x] Civic Tech Jobs
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [ ] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [x] Figma
    • [x] remove from team
    • [ ] not needed
  • [ ] Help them delete the desktop shortcut to email address if they made one
    • [x] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [x] not needed
  • [x] WIKI
    • [x] move to new place on team page.

kcoronel avatar Jan 27 '24 06:01 kcoronel

Offboard [Alexandre Law]

  • [x] Remove from Google calendar invite
    • [x] All-team meeting
    • [x] Dev meeting
    • [ ] UXR meeting (NA)
    • [ ] UI/UX Design (NA)
    • [ ] Leads meeting (NA)
  • [x] 1password setup (NA)
    • [ ] remove from team vaults
      • [ ] Civic Tech Jobs
      • [ ] Civic Tech Jobs UI/UX
  • [x] Google Drive
    • [x] demote to viewer
  • [x] Roster
    • [x] mark as inactive
  • [x] GitHub
    • [x] remove from write team
    • [x] remove them from role call and accountability check
    • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
    • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
  • [x] Figma
    • [x] demote to viewer
    • [ ] not needed
  • [ ] Help them delete the desktop shortcut to email address if they made one
    • [ ] not needed
  • [ ] Remove from email address(s)
  • [ ] Remove from Social Media Accounts with role assignment
    • [ ] Facebook
    • [ ] not needed
  • [ ] WIKI
    • [ ] move to new place on team page

kchotani avatar Feb 14 '24 04:02 kchotani