CivicTechJobs
CivicTechJobs copied to clipboard
hackforla
CTJ: PM/ORG Meeting Agenda and Notes
Overview
Meeting Agendas for PM/Org meetings
Action Items
To create a new agenda
- [ ] Copy the template below into a new comment
- [ ] Edit the text you pasted with new items for your agenda
- [ ] Add the link to the new comment with its date under Resources/Instructions
Resources/Instructions
The prework should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it usually takes about 30 min weekly.
Template for next meeting agenda
## [Date] Agenda and Notes
### Prework
- [ ] issue for audit #51
- [ ] Check [CTJ landing page](https://civictechjobs.org/)
### Roll Call
#### Recurring items:
- [ ] Accountability and Support Check.
- [ ] Review assignments for each PM
- [ ] [Bonnie](https://github.com/hackforla/CivicTechJobs/issues/assigned/ExperimentsInHonesty)
- [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel)
- [ ] [Jason](https://github.com/hackforla/CivicTechJobs/issues/assigned/jaason-shi)
- [ ] [Brandon](https://github.com/hackforla/CivicTechJobs/issues/assigned/brandonhu8)
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
#### New Items
- [ ]
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
#### FYIs
#### Notes from meeting
#### Items for next week's agenda
Meetings Past and future
2021-12-26 2022-01-02 2022-01-09 2022-01-23 2022-02-06 2022-02-13 2022-03-06 2022-03-13 2022-03-20 2022-04-03 2022-04-10 2022-05-01 2022-05-29 2022-06-05 2022-07-17 2022-08-07 2022-09-18
2023
2023-02-19 2023-03-19 2023-03-26 2023-04-16 2023-06-06 - did not take place 2023-17-09 - meeting with Bonnie 2023-10-10 2023-16-10 2023-22-10 2023-25-10 - meeting with Bonnie 2023-07-11 2023-15-11 - meeting with Bonnie 2023-21-11
2024
2024-24-01 - meeting with Bonnie 2024-14-02 - meeting with Bonnie 2024-28-02 2024-06-03 2024-12-03 2024-20-03 2024-21-03 - meeting with Bonnie 2024-27-03 2024-03-04 2024-10-04 - meeting with Bonnie April 17 meeting was cancelled because Karen was on vacation, and missed April 24 due to conflicts in schedule. 2024-01-05 2024-08-05 - meeting with Bonnie 2024-08-05 2024-06-06 2024-03-07 2024-31-07 2024-05-08 2024-14-08 - meeting with Bonnie 2024-23-08 2024-06-09 2024-09-09 - meeting with Bonnie 2024-04-10 2024-14-10 - meeting with Bonnie
2025
2025-01-31 2025-02-14 2025-02-17 - meeting with Bonnie 2025-02-21 2025-03-07 2025-03-14 2025-03-17 - meeting with Bonnie 2025-04-04 2025-04-29 2025-05-06 2025-05-19 - meeting with Bonnie 2025-05-20 2025-05-27
Team Leads Meeting
2022-03-14 2023-04-03 2023-09-05 Now replaced by Issue #476
Resources
2021-12-26 Agenda and notes
Prework
- [ ] issue for audit #51
Roll Call
Sharad, Bonnie
Recurring items: Happens on the PM Monday meeting
- [ ] Accountability and Support Check.
- [x] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [x] Bonnie needs to respond to the request for a time that works for everyone on slack
- Bonnie responded 12-1pm on Tuesday Jan 4th works, please send an calendar invite
- [x] Make new agenda for next week
- [x] Carry forward the "New Items" that we did not get to look at today
FYIs
- I have pinned all the Agendas for this team to the issue tab https://github.com/hackforla/CivicTechJobs/issues
Notes from meeting
- Sharad and Bonnie discussed a landing page, and what will happen re logins and authentication.
- Bonnie shared the spreadsheet she is working on with the People Depo team
- Bonnie reminded that the audit should be performed by one of the PMs before the team PM/Org meeting each week so that we can discuss the outcome.
Items for next week's agenda
- New Agenda has been made.
2022-01-02 Agenda and notes
Prework
- [ ] issue for audit #51
Roll Call
Recurring items: Happens on the PM Monday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] Please ask Ava if she can delete any issues she creates that are tests when she is finished with them. It impacts the label audit. See closed issues with the word test in them authored by her. Meaning we can ignore them for now, but once she is done they need to be deleted.
- [ ] Why are these issues closed?
- [ ] #4
- [ ] #12 - this needs to be a google sheet and be bigger, this can't be all we have looked at
- [ ] Discuss https://github.com/hackforla/CivicTechJobs/issues/14#issuecomment-1001246722
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
- The audit did not get done before this weeks meeting, so I did it and spent some time updating issues with proper labels #51.
- Not sure why this issue #27 was closed. But I just uploaded the recording. Sorry for the delay
Notes from meeting
Items for next week's agenda
01/09/2022 Agenda and notes
Prework
- [x] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [x] Please ask Ava if she can delete any issues she creates that are tests when she is finished with them. It impacts the label audit. See closed issues with the word test in them authored by her. Meaning we can ignore them for now, but once she is done they need to be deleted.
- [x] Why are these issues closed? Create Social Media accounts #4 C & C Analysis #12 - this needs to be a google sheet and be bigger, this can't be all we have looked at
- [x] Discuss Figma Access #14 (comment)
- [x] Ask bonnie to action on this comment from our last team meeting (members requring access to zoom vault as well as 1password) https://github.com/hackforla/CivicTechJobs/issues/16#issuecomment-1006903439
- [x] clarify the need for a staging website for Landing page initial
- [ ] get feedback on https://github.com/hackforla/CivicTechJobs/issues/110
FYIs
Notes from meeting
- Reviewed OneSheet , need to make it a pdf and upload it link in comment for (#18)
- domain name will point to project README.md for now
- Almost done with the gathering of infor for website, see comment for details https://github.com/hackforla/CivicTechJobs/issues/36#issuecomment-1008425806
Items for next week's agenda
- [x] Ask bonnie to action on this comment from our last team meeting (members requring access to zoom vault as well as 1password) https://github.com/hackforla/CivicTechJobs/issues/16#issuecomment-1006903439
add to next agenda, what do you want to happen when people come to the civictechjobs.org. Right now it shows the readme, Ava would like to turn off gh-pages, what do we want to do as a temporary landing page?
[1/23/2022] Agenda and notes
Prework
- [x] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [x] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [x] What do you want to happen when people come to civictechjobs.org?
- [x] Heads up -- Volunteer survey from UXR team, would like to present it to bonnie and get feedback to include in onboarding during Tuesdays meeting
- [x] recruiting a Developer + UX designer (https://github.com/hackforla/UI-UX/projects/3#card-53874282)
FYIs
Notes from meeting
- released dependancy from #2287 and Ava can be asked to work on this (as per her request)
- Bonnie advised regarding #125, see comments in the issue.
- regarding recruiting dev + designer :
Items for next week's agenda
- [x] create a Content milestone and house #11 & #35 within this.
[02/06/22] Agenda and notes
Prework
- [x] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] discuss login flow for MVP with bonnie (grace from UX attending meeting today to present)
- [ ] inform Bonnie that UXR has the volunteer survey ready for her review : https://github.com/hackforla/CivicTechJobs/issues/125
FYIs
Notes from meeting
Items for next week's agenda
[02/13/22] Agenda and notes
Prework
- [x] issue for audit https://github.com/hackforla/CivicTechJobs/issues/51
Roll Call: @stephaniestahlberg @ExperimentsInHonesty @sdimran
Recurring items: Happens on the PM Sunday meeting
Accountability and Support Check
continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [x] Discuss volunteer survey (Stephanie from UXR joining) and Communication guide
- [x] question about how many PM's should be on a team
- [x] what does bonnie need from CivicTechJobs regarding the role description task
FYIs Notes from meeting
- Bonnie provided feedback on the volunteer survey, Stephanie has taken notes and will be revising for review with team as well as bonnie.
- banner images feedback was given: lets try and include a clearer image (this current one seems busy, can we find a simpler one?)
- someone from team to work on texonomy. Items for next week's agenda
[03/06/22] Agenda and notes
Prework
- [x] issue for audit https://github.com/hackforla/CivicTechJobs/issues/51
Roll Call:
Recurring items: Happens on the PM Sunday meeting
Accountability and Support Check
continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] Remind Bonnie the the New Volunteer Survey is ready to be included in onboarding (https://github.com/hackforla/CivicTechJobs/issues/125#issuecomment-1057554829)
- [ ] -Let Bonnie know that Helene is the team member who was interested in the Texonomy project, but has some questions around the time commitment, wanted some additional information. can we discuss what are the time commitment expectations (being pulled away from other projects for how long?)
- [ ] Bonnie has a few items to discuss with Sharad and Danish
Notes from meeting
-
[ ] add @stephaniestahlberg to (https://docs.google.com/presentation/d/1bueC40PkklLSJVPttiFeYJvcB69PgJx8pxZK5G7gzzo/edit#slide=id.g1148b651ead_0_2) so that she can add some background text to describe the new volunteer survey and why it will help us
-
[ ] clean up Wiki and include links that are specific to each stream (UI, Dev, Research, PM)
Items for next week's agenda
[03/13/22] Agenda and notes
Prework
- [x] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
FYIs
Notes from meeting
Items for next week's agenda
[03/20/22] Agenda and notes
Prework
- [x] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] Adding this CTA to your team agenda
FYIs
Notes from meeting
Items for next week's agenda
[4/3/22] Agenda and notes
Prework
- [x] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
-
[x] clarify once more the goal of the planning meeting (first team meeting of every month) - The PM's meet with the discipline leads regarding the plan for the month. - launch dates, do we have enough issues, general discussions around teams work and future work.
-
[x] Ava has a few questions for Bonnie
-
[x] Can we use the "https://staging.civictechjobs.org/" domain when we already own "civictechjobs.org", or would it be considered a new domain that must be purchased? - we can use staging.civictechjobs.org as subdomains are free (off of civictechjobs.org) - will need to give the information to Ops team
-
[x] How should sensitive environmental variables be managed? I have it placed inside a dev-only vault in 1pass for now. Is that the right place to preserve such data? - Yes, the dev-only vault is the correct place to keep this information
-
[x] I don't know much about this personally, but from my scant research, I need something called an ssl certificate and a domain name to get our website online (and to debug https settings). Is that something that can be provided? (edited) - civic tech index is having a similar issue and it is being addressed, it can be provided but is being worked on currently (how will it be provided and configured is in discussion. will follow up with Bonnie next week)
-
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
Notes from meeting
create copies of these issues for CTJ and then have them live in the icebox for whenever we need a resource. https://github.com/hackforla/open-community-survey/issues/91 https://github.com/hackforla/open-community-survey/issues/61 https://github.com/hackforla/open-community-survey/issues/66 https://github.com/hackforla/open-community-survey/issues/44
have discussions around adding complexity labels with the team as required.
@Aveline-art, Bonnie has mentioned that as our audit has been cleaned up, we can start using the missing label automation as soon as #200 is cleared from the new issue approval column
Items for next week's agenda
[4/10/22] Agenda and notes
Prework
- [ ] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] Ask Bonnie to take a look at draft survey for current volunteer recruiting process #180
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
Notes from meeting
Items for next week's agenda
- [ ] Discuss Post MVP milestones and milestones
[5/01/22] Agenda and notes
Prework
- [ ] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] Ask Bonnie to take a look at draft survey for current volunteer recruiting process #180
- [ ] Ask Bonnie to review the project joining process survey #221
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
- [ ] @stephaniestahlberg will be joining from UXR to get feedback for surveys and answer any questions UXR related
- [ ] @jenchuu also had questions regarding the calendar design and qualifier page from a design perspective. I(Danish) am unable to join to ask so I have forwarded the meeting to Jen to see if she can join and get some clarity
- [ ] Discuss possibility of Stage Wise MVP release, to shorten the time to market.
Notes from meeting
Items for next week's agenda
- [ ] Discuss Post MVP milestones and milestones
[5/29/2022] Agenda and notes
Prework
- [ ] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
- [ ] review any questions in #252
New Items
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
Notes from meeting
- language data https://github.com/hackforla/website/blob/gh-pages/_data/external/github-data.json
Items for next week's agenda
[06/05/22] Agenda and notes
Prework
- [ ] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [x] Check-in with Bonnie on if there is anything she needs from our end at the moment (will be switching to biweekly PM/org meetings after June 5th 2022) - [ ] update team roster as well as add tools used using this issue type
- [x] start looking for additional PM - [ ] post a role on PM job board
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
Notes from meeting
Items for next week's agenda
[07/17/22] Agenda and notes (CANCELLED)
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ]
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
- [ ] We have recruited Salima as our new PM as Sharad has left
- [ ] 3 of our researchers have left the project as of last week, Summer is our last researcher and is in the process of recruiting another one for the time being (the workload right now for UXR is relatively light while we are in the process of front end dev for components)
- [ ] Jen is our only UX Designer at the moment, we are in the process of recruiting additional team members for design team. have been posting on the UX channel as well as admin channel. @ExperimentsInHonesty there was mention of floating UX designers from other projects. would you be able to provide those names and Jen and the PM's can reach out to them
- [ ] for front end development, we have recently handed off the calendar selection for the qualifier page component as well as well as a number of search page results components. there is some final discussion happening around the role selection and that should be handed off to dev by next week. based on review.
- [ ] for back end and staging work, Kevin has been working on it as per plan but is blocked by the Ops team for the staging environment. is there anything @ExperimentsInHonesty you can suggest for escalating this to them?
Notes from meeting
Items for next week's agenda
[08/07/22] Agenda and notes
Prework
- [ ] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [x] Discuss requirements for credits page (show current requirements and clarify around showing each link separately or if its possible to package them together due to being from the same artist/set)
- [x] show the alternative design from Jen for the Role selection on the qualifier page (https://github.com/hackforla/CivicTechJobs/issues/193)
- [x] discuss new resources who have joined the team/outstanding recruiting required
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
Notes from meeting
Items for next week's agenda
[09/18/22] Agenda and notes
Prework
- [x] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] quick question around the naming of civic tech jobs and the SEO around it (we are named civic tech jobs but offer volunteer positions). want to get some clarity for the team around this to solidify that eventually we will be offering paid positions as well.
- [ ] maybe it is something we can track as a metric once we have launched to see if there is any confusion around this.
- [ ] quick update for bonnie : credits page has been designed and will be handed off to dev this week, qualifier page testing for role selection is done and will be handed over to dev this week
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
Notes from meeting
add community manager to Ops (whatever we change it too)
under each CoP, there should be CoP lead role (ie. UX practice Lead, Engineering Practice Lead etc.)
-
DevOps should be a separate CoP, with the following roles : https://github.com/hackforla/ops/labels?q=role + DevOps CoP lead
-
data science CoP Should have the followign roles : https://github.com/hackforla/data-science/labels?q=role
Product management should have : https://github.com/hackforla/product-management/labels?q=role
behavior, a role can exist in multiple CoP's if it is selected in 1, it will be selected in the other as well.
for the chips, we can add a small empty checkbox in the chip to indicate that it is clickable based on feedback from users. https://www.hackforla.org/?programs=Citizen+Engagement
https://github.com/hackforla/internship/wiki/Design-Process-Overview
- how can we better inform why we are called CTJ not civic tech volunteering? on landing page, about us page
Items for next week's agenda
On Sunday, February 2/19/23 - Salima, Ava, and myself met with Bonnie. We documented the agenda and notes in issue #348
Agenda Items: How to get PM's to complete this: https://github.com/hackforla/CivicTechJobs/issues/35
3/14/22 Team Leads Agenda and Notes
Prework
Roll Call
- [ ] Salima
- [x] Karen
- [x] Ava
- [x] Melinda
- [x] Jen
- [ ] Beth
- [ ] Genggeng
Recurring items:
-
[x] Accountability and Support Check.
-
[ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] Get organized around requirements
- [x] Request- updated list of team members and their roles (here is theissue for the website team)
- [ ] Make new agenda for next month
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
UXR Research Presentation from November 2022, which gives a brief overview of CMS research done before and results of a survey we created based on current CMS requirements. Product Requirements Sheet Hack for LA new volunteer survey v3 (Responses)
Notes from meeting
Design - met on Sunday, want to meet Thursday but may be Sunday- will choose final CMS design 2-weeks from now (3/14) and week and a half to polish Sunday's - 5pm Pacific
People Depot convo summary from Ava next week - 15min
Dev - Coming soon page - need to get okay from Bonnie to use URL (add this to agenda with Bonnie) Tuesday at 6pm
UI/UX -CMS accessibility would come once MVP is done Survey to PM and team leads, can do but after looking at this document it looks like we went down this route clarity of hours should come from Org. (or what source)
Requirements: Design-helpful getting feedback from Bonnie. Current blocker - self-assessment test (hope to push back) Perhaps UI/UX can begin working on research plan? Recruit participants for usability test - keep in communication and once design is done polishing, we can roll into the usability tests April 2022 HfLA UX Research - CMS Role Posting Phase 1
Items for next week's agenda
03-19-22 Agenda and Notes
Prework
- [x] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [x] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [x] Bonnie, we need the video recording of our last meeting and adding it to #348
- [x] Bonnie, we need access to the Skills Matrix spreadsheet #363
- [ ] We are cleaning our Kanban board, and wanted to check with you to see if this issue was still relevant #35
- [x] We wanted to confirm with you that these requirements found here are still relevant to the organizational needs. Our UXR lead mentioned that the requirements listed in the spreadsheet, were determined from UXR research that is presented here
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
Notes from meeting
- Bonnie added the 02-19-23 emergent requirement meeting recording to #348. FYI Bonnie prefers to use the Reach Bonnie Form with the link to the folder and the issue when she needs to upload recordings. We are calling the folder and issue 'Emergent Requirements Meeting' as we reviewed CMS as an an emergent requirement that before we had not listed on our requirements list. Another reason to name the meetings properly: it helps to easily find the recordings.
- Bonnie shared the Skills Matrix spreadsheet. Salima needs to close the Roles issue as we're moving to the skills Matrix model. From a user perspective the volunteers want to see which roles match the jobs they're looking for. If I'm looking to become a 'X' can I find a role that matches that same wording. But that puts the burden on the people running the project and that's not practical. That's why it's better that the person who is looking for the job is the one who is supposed to search the job posting to see what skills they need to get and then go find volunteering opportunities with those specific skills. By letting them do the checkbox, they can still decide 'I don't want to volunteer for this project because what I want to do is wireframes.' So they can decide what jobs to take according to their needs. Each project lead becoming an expert on what title to select for a role won't ever work. Previously we (CTJ) thought that we had a choice for having job posters add a role titles OR experience level. We can’t agree on titles, so we must do experience level. Want to avoid for having pm’s come up with a role name, plus we don't want to box people in.
- With Bonnie, we started going through and confirming if the requirements were still valid. Bonnie asked for us to rewrite the document for better readability and reconvene a meeting next Sunday for review.
Items for next week's agenda
[03-19-22] Agenda and notes
Prework
- [ ] We went over the issue for our Weekly audit of labels and milestones #51
- [ ] Bonnie sent the 02-19-23 requirement meeting recording to Karen. Bonnie prefers to use the Reach Bonnie Form with the link to the folder and the issue. We are calling the folder 'Emergent Requirements Meeting' as we reviewed previous requirements. Another reason to name the meetings properly: it helps to easily find the recordings.
- [ ] Bonnie shared the Skills Matrix spreadsheet. Salima needs to close the Roles issue as we're moving to the skills Matrix model. From a user perspective the volunteers want to see which roles match the jobs they're looking for. If I'm looking to become a 'X' can I find a role that matches that same wording. But that puts the burden on the people running the project and that's not practical. That's why it's better that the person who is looking for the job is the one who is supposed to search the job posting to see what skills they need to get and then go find volunteering opportunities with those specific skills. By letting them do the checkbox, they can still decide 'I dont want to volunteer for this project because what I want to do is wireframes.' So they can decide what jobs to take according to their needs.
- [ ] With Bonnie, we started going through and confirming if the requirements were still valid. Bonnie asked to rewrite the document for better readability and reconvene a meeting next Sunday for review. The PMs shouldn't come up with the titles for the roles in order not to box the role's scope of work.
New Items
- [ ] Make new agenda for next week
- [ ] Review Requirement Spreadsheet
FYIs
Notes from meeting
Items for next week's agenda
03-26-23 Agenda and notes
Prework
- [ ] issue for audit #51
Roll Call
- Bonnie
- Karen
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] Need to get okay from Bonnie to use URL for our Coming soon page - Need Bonnie’s okay for the coming soon page URL - https://staging.civictechjobs.org/. We need permission to use that url, since Bonnie holds the certificate to use it. Would not grant us permission unless we satisfy the coming soon page requirement.
- [ ] Review CTJ requirements
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
Notes from meeting
Items for next week's agenda
April 3, 2023 Agenda and Notes
Prework
- [ ] review the edits to 1-pager and make suggestions and/or comments draft 1-pager Issue #359
Roll Call
Recurring items: Happens on the Team Leads Meeting (first Tuesday of the month)
- [ ] Accountability and Support Check. - How do we feel about the current meeting flow? - What systems are you using for your program area
- [ ] Review assignments for each lead.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] Does the team have any suggestions for next week's meeting.
- [ ] Review current CTJ user flow and review what changes would be made with the addition of a skills matrix
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
- [ ] Ava, Karen and Salima to review the sign-in sheet for presenting at the next onboarding
- [ ] At our next team meeting, we would like to address team morale and how we can boost comradery + understanding our program area values. We think this would be better after our meeting with Bonnie.
Notes from meeting
De-prioritize 1-pager at this time because team is still unsure of what direction the product is going. Wait until meeting on 4/11 and then decide what priority it should take. Team leads want to be a bit more aware/sure of what our 6-month roadmap is.
Dev systems- utilizing GitHub + Slack UX Research - using Slack- will be copying over anything from Slack to GitHub Design - need to clean-up GitHub agenda, will chat with Karen and Salima if help is needed.
Reviewed current flow, still questions around whether this makes sense at this time. Want to have next week's meeting to get a better understanding of Bonnie's perspective + also want to advocate for the original research that guides this product.
Items for next week's agenda
From Bonnie - list of CoP at Hack for LA (this list is an ideal/inspiration)
Community Management (we call it admin but we should move to calling it Community Management which is industry standard) Content Data Design Engineering Dev Ops PM (Project and Product) Research SEO/Marketing Fundraising
April 16, 2023 Agenda and Notes
Prework
None
Roll Call
- Bonnie
- Ava
- Salima
- Karen
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check.
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] Bonnie to lead Ava through how to set-up the CTJ Coming Soon page
- [ ] Review new format of requirements
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
- URL: https://staging.civictechjobs.org/
- Original requirements spreadsheet
- CTJ requirements - new doc
Notes from meeting
URL using to access TDM developer environment - https://tdmdev.azurewebsites.net/login Environments Bonnie expects - Dev, UAT(PM sign-off on), Prod why need two? don't want to go into dev freeze everytime that research tests something (push things that are actually stable) Incubator space as we define it (Staging) for Bonnie this is our UAT environment
Sort out with DevOps team about the permissions currently in the AWS environment
June 6, 2023 Agenda and Notes
Prework
- [ ] issue for audit #51
Roll Call
Recurring items: Happens on the PM Sunday meeting
- [ ] Accountability and Support Check
- How is everyone feeling?
- [ ] continue adding labels to the issue that are still missing them (see audit links above)
New Items
- [ ] What are our priorities this month - Product: 1. Recruitment 2. Onboarding new PM 3. Tracking towards the roadmap 4. Evaluating best way to share results from skills matrix - are you looking for us to share how the results should be calculated? - Design: - Research: - Engineering:
- [ ] Potential new PM getting onboarded + what they will be working on
- [ ] Friendly reminder of the staging site from last week
- [ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today
FYIs
- Salima will be out after next week-end of July
- No meeting on 6/27
- No team leads meeting on 4/7
- So as a team we will be back on 7/11