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KCD Guatemala 2023
Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.
Event Location: Guatemala
Event Date and Time: About January 2023
Event type: virtual
Submission checklist for organizers:
*Please check each of these as you complete them:
- [x] No other Kubernetes Community Day event in the same region
- [ ] Minimum of 3 organizers from 3 different organizations
- [ ] Every organizer has an account on Cloud Native Community Groups
- [ ] Each organizer lives in or just outside of the KCD location
- [ ] At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer
- [ ] All organizers agree to follow the event guidelines and CNCF Code of Conduct
- [ ] Monthly check in with KCD Core Organizer scheduled
- [ ] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
- [ ] Minimum of 3 sponsors committed (not required for virtual only events)
- [ ] Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses
- [x] Agree to offer (at minimum) 3 complimentary tickets to increase diversity for the event
- [ ] Agree to use Cloud Native Community Groups for registration, scheduling, and event website
- [ ] Reviewed the Bevy Virtual Conference Overview, the full course can be had for free upon request
- [x] Agree to use SM Apply for CFP
- [x] Event date and time has been chosen
- [x] Agree that there will not be an all male speaker lineup
- [ ] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
- [x] Create a Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)
- [x] Provided CNCF access to all event social handles
CfP open and close dates: Website launch date: August
Submission checklist for CNCF:
- [x] Organizer email alias has been created
- [ ] Region created in Bevy
- [ ] Added to Bevy header
- [ ] CfP created
Post Event checklist:
- [ ] Removed from Bevy header
- [ ] CfP deactivated
- [ ] Videos uploaded to Youtube and linked to event page
Expected Number of Attendees: 400
May use same organizers as 2021
Organizer 1: Sergio Méndez, San Carlos University, Professor, [email protected], CNCF Slack Username Sergio Méndez
Organizer 2: First and Last Name, Company, Title, Email, CNCF Slack Username
Organizer 3: First and Last Name, Company, Title, Email, CNCF Slack Username
CfP Admin: Sergio Méndez
Sponsor 1
Sponsor 2
Sponsor 3
Fiscal sponsor that will accept payments
Hi @sergioarmgpl I see you have requested a KCD Guatemala. I noticed that you are still pulling together a few additional details and team members for the KCD. Would you like to have a meeting now to discuss? Or wait until you have all the additional information?
@k8tgreenley sorry for the late reply, well we can talk on CNCF if you want, my plan is to organize this for this semester with my students, the same as we did last year :) so we have to wait maybe 15 days to start the organization maybe.
@sergioarmgpl do you want to plan to connect on the event in mid-July? Will you be hosting virtually or in-person?
@k8tgreenley Hi, yes, sure, let's talk in July, the event will be virtually.
Hi @k8tgreenley I think that we can schedule a call next week, my time zone is GMT-6, or chat on the CNCF slack
Hi @sergioarmgpl great, please book time for us to chat using this link: https://calendly.com/kgreenley/katie-greenley
NOTES FROM 8/17/22 MEETING:
- Event will be anywhere from Nov 26 - the first week of January
- First order of business is @sergioarmgpl to get his organizer committee together by next meeting
- Set next meeting for September 14
- Some students will present
- Audra to look into whether Sergio needs to retake the Inclusive Open Source Community Orientation
- If possible - Audra suggests Sergio give away digital copies of his book at this virtual event: https://www.amazon.com/Edge-computing-K3os-k3s-technologies-ebook/dp/B0B2PSZ1BK/
@AudMonte01 yes, March 24-25th, now I am talking with the graph designer
That seems like good timing. The only KCD that is close to that is KCD Los Angeles with is March 9-10
I think that later doesn't work for us. 2 week after LA its okay for us. Different languages so I think that works, in April is the KubeCon, and in May mmm maybe... but not sure if works the students are in final projects. But May could be an option if April is not available for KCD.
I think you will be fine given the point about different languages used for KCD Guatemala and KCD LA. Also, both are in-person events, so the element of travel and convenience in location for regional people will help prevent competition.
We had a good advance with the logo this Christmas @AudMonte01 its almost done, just play with letter styles.
MEETING NOTES FROM 2/3 CHECK-IN
Date
- Moving to first week of June (2nd and 3rd)
- NOTE: KCD Colombia will be June 5, so
Organizers
- Sergio is hosting a meetup with students this evening to gauge interest in who wants to help organize the event
Social Media
- Guatemala and Central America uses Facebook
- A lot of the younger generations are using Discord
Hi @sergioarmgpl - please add the student organizers that are confirmed to help organize this event, by simply adding them in the original issue above. Also, can you confirm Brad McCoy is helping organize this as well?
I confirm my participation and attended the community meeting today.
Awesome! I see all the organizers have now been added! @k8tgreenley - can you please create an organizer email alias for KCD Guatemala?
UPDATE
Sergio spoke with KCD Colombia and El Salvador organizers and coordinate a better date for KCD Guatemala which is now August 18 & 19
Chain of announcements
- Speakers are aware
- Bevy pages are updated
- CNCF internal documents are updated
To-Dos
- Header image to be updated by Sergio by this Thursday the 25th
- KubeWeekly newsletter will go out with new dates (Audra) on Friday
- Email blast to attendees will go out Friday morning
- Social media blasts over the weekend
Team
- A new marketing person has joined
- Bart is to helping with recording speaker videos
- Brad McCoy is the CNCF Ambassador for this event
JUNE 2 MEETING NOTES
Agenda
- This Sunday EOD deadline for speaker to confirm the new dates work
New organizer
- Argentinian marketing contributor
- Experience is online events
- Action: Sergio to invite to next meeting
Action items
- Audra to set some time with Nicole, Bevy expert to learn a know-before-you go
Sponsorships
- UBG University is a partner
- Press Kit created for other partnerships
Streaming
- Action: Sergio to speak to Pedro Galvan from Mexico
- Last time used Streamyard
JUNE 16 MEETING NOTES
Streaming
- Spoke to Pedro Galvan from Mexico at KCD Colombia, and he said yes to streaming, but a contract needs to be secured
Things to focus on
- Publish agenda
- Secure new graphic designer
- Create slide template for speakers
- Talk with Samantha from KCD Colombia to be a community partner and help promote
CNCF Actions
- [x] Audra to send training and sticker voucher codes
JUNE 27 CHECK-IN
@k8tgreenley - can you double check this alias [email protected] has all of the above email addresses on it? It wasn't working for Sergio when he tested it.
Event agenda
- Day 1 schedule is to go LIVE this week
Venue
- Will confirm if day 2 is in-person or not
Live-streaming
- Once venue is confirmed, team can secure Pedro's streaming services
Confirmed all the emails above are on the list, and must be something in the recipients' email that might be blocking the forward
JULY 10 MEETING NOTES
In-person option
- Venue Campus Tec -- parking is discounted for the event -- you can take the bus there if need be
- 9-10 local speakers presenting in-person
- Another room dedicated to virtual
- Dinner on the 19th at a near-by restaurant at 6pm or 7pm
Marketing
- Sergio to put together video of in-person interviews from KCD Colombia
JULY 18 MEETING NOTES
Marketing
- Announcing to attendees this week, about the hybrid option, including a list of companies and communities
Dinner + Venue sponsorship = $1,000 USD
- [x] Audra to give Sergio template
Final in-person speakers
- Collecting title of sessions
JULY 28 MEETING NOTES
Sponsorship Prospectus
- Spanish version is ready
- [x] Audra to send recommendation letters to prospecting companies per LF -- Official CNCF-supported event
Content
- Yes - session titles have been added to the banner graphic
- Kong is sponsoring the dinner, and wants to have meetup in exchange
- The agenda feature is still not showing up when someone is logged out - Audra followed up with Bevy
- Streaming strategy talk with Pedro Galvan and his team
Other marketing
- Social media needs to be more active (LinkedIn at least)
- Use the CNCF #socialmedia channel more for CNCF to amplify: https://cloud-native.slack.com/archives/C12MRQ97A
AUGUST 7 MEETING NOTES
Nearly 300 attendees across both events Stickers should arrive this week
Marketing
- [x] Sergio to post promotional video from KCD Colombia on social media. Audra to amplify in KubeWeekly newsletter
Sponsorships
- [x] Sergio to add 5 sponsors on KCD website
Want to meet with Bevy professional, Nicole?
- [ ] Sergio to reach out to Audra on Wednesday to let know how to the test run goes
FINAL CNCF CHECK-IN AHEAD OF EVENT
Test run last Wednesday went well, but still need to test virtual booth
- Audra reached out to Bevy expert to see if she can meet with Sergio and team
- Using Pedro Galvan's team for streaming platform
Housekeeping slides
- Audra shared mentor and mentee resources, as well as CNCG and CNCF landscape QR codes
Stickers arrived on time!