kubernetes-community-days
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cncf
KCD - Australia 2023
Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.
Event Location: TBD
Event Date and Time: Postponed to Early 2023
Event type: In-Person
Submission checklist:
*Please check each of these as you complete them:
- [x] No other Kubernetes Community Day event in the same region
- [x] Minimum of 3 organizers from 3 different organizations
- [x] Every organizer has an account on Cloud Native Community Groups
- [x] Each organizer lives in or just outside of the KCD location
- [x] At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer
- [x] All organizers agree to follow the event guidelines and CNCF Code of Conduct
- [ ] Minimum of 3 sponsors committed (not required to be confirmed ahead of the KCD event)
- [x] Identified fiscal sponsor that can accept payments such as from sponsorships and payout expenses
- [x] Agree to offer (at minimum) 3 complimentary tickets to increase diversity for the event
- [x] Agree to use Cloud Native Community Groups for registration, scheduling, and event website
- [x] Agree to use SM Apply for CFP
- [x] Event date and time has been chosen
- [x] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
- [x] Create a Twitter handle specific to your KCD event - @kcd_australia
- [x] Organizer email alias has been created
CfP open and close dates: Website launch date:
Submission checklist for CNCF:
- [x] Organizer email alias has been created
- [ ] Region created in Bevy
- [ ] Added to Bevy header
- [ ] CfP created
Post Event checklist:
- [ ] Removed from Bevy header
- [ ] CfP deactivated
- [ ] Videos uploaded to Youtube and linked to event page
Expected Number of Attendees:
Organizer 1: Brad McCoy, Moula, Cloud Engineering Lead, [email protected], CNCF Slack Username - Brad McCoy
Organizer 2: Matthew Flannery, Accelera, CTO, [email protected], CNCF Slack Username - Matt Flannery
Organizer 3: Scott Coulton, Microsoft, Principal Cloud Advocate, [email protected] - scottyc
Sponsor 1
Sponsor 2
Sponsor 3
Fiscal sponsor that will accept payments
Hi @bradmccoydev thanks for putting this together! I'm going to uncheck the 3 organizers and twitter boxes until the information has been filled in. Let me know if there is anything I can do to help and I'm really looking forward to seeing this come together :)
Hey Bill, thanks for mentioning this to me. @bradmccoydev I'm keen to help if you would like to have me.
Hey @matthewflannery of course! I actually tried to ping you on the CNCF slack to ask you yesterday. I have added you to the list of organizers. Let's catch up about this maybe at the end of our next SIG-Security meeting?
Glad I could help make the connection. I've also reached out to Sarah Wright from Mechanical Rock because she previously expressed interest in a KCD Australia, but haven't heard back yet.
As you start going through the planning and getting more things sorted, please feel free to reach out if there is anything I can do to help. Also always happy to have a call with you if needed https://calendly.com/billmulligan/1-1-with-bill-mulligan?month=2021-04
Rather than Oct 21, we are now looking at Mar 22 to allow for planning of an in-person conference.
I would like to schedule a monthly check in with you until the event so we have a regular check in point where I can help you with any issues that have arisen. Obviously, you can also contact me or have a meeting outside that time too. Can you suggest a time that works for you?
I would like to schedule a monthly check in with you until the event so we have a regular check in point where I can help you with any issues that have arisen. Obviously, you can also contact me or have a meeting outside that time too. Can you suggest a time that works for you?
I would like to schedule a monthly check in with you until the event so we have a regular check in point where I can help you with any issues that have arisen. Obviously, you can also contact me or have a meeting outside that time too. Can you suggest a time that works for you?
Hi @xmulligan sure, what timezone are you in atm?
ok we are having our monthly meeting tomorrow, but unfortunately, it is at 4am CEST, I will add another meeting on your calendar later this week to catch up with @matthewflannery and myself
@bradmccoydev yes, sadly won't make that one. If you can't find a time in my calendar, then suggest a few times and I can make something work
@bradmccoydev just wanted to follow up on this. Can you book a meeting? https://calendly.com/billmulligan/1-1-with-bill-mulligan
@xmulligan done, I noticed we are approved to start CFP, can you confirm. This will help us for sponsorship once it is out
@bradmccoydev sorry somehow lost this after KubeCon. If you can add the CfP open/close dates and the website open date, I can create it for you
Hey @xmulligan Can we please have CFP open 01 of December and close 01 of June. Website can be open 01 of December also I think
@bradmccoydev I was looking through and you should actually already have access to both. Check on community.cncf.io and https://kcd.smapply.io/
Currently choosing between two venues and the first sponsors have been secured. Considering a date in July now.
@bradmccoydev I know you have postponed your event, I wanted to check in to see if you have confirmed new dates?
Thank you @bradmccoydev, Wilhelm for meeting today! Here are the notes and to-dos from our meeting:
- New date: Early 2023 (possibly March)
- Flow of Show: 1-day / single track
- Venue: TBD
- Sponsors are lined up
- Re-opening CFP once dates are locked in
Thank you @bradmccoydev for meeting with me today. Here are my notes from the meeting:
Sponsors
- Sysdig is going sponsor!
- Matt F's company will be the fiscal sponsor
Venue
- Is flexible in expanding but a little more expensive than Pier One (beautiful outdoor venue)
Time: Early April 2023 Attendees: 250 goal
Diversity is hard, but running some programs
- "Hippy Hacker" contracts with CNCF re mentoring program
12/12 PST / 12/13 AEST MEETING NOTES
Solo.io (vendor on top of Istio) - willing to help with creating the website Doltone House is harder because of wedding season - so they are looking into July now
To-Do
- Audra to collect 2019 Kubernetes Forum Sydney turn out rate
May 1/2 MEETING NOTES
Ticket sales
- Open on May 31
- Audra shared KCD registration questions in organizer slack channel
Sponsors
- 4 sponsors confirmed
- 10 sponsors are interested
Insurance
- Other than liability insurance and cancellation clauses with the venue, @k8tgreenley - can you list other event-driven insurances the team should think on?
Venue space
- Pyrmont Theatre, International Convention Center Sydney (same location where AWS ran their summit)
- Can scale from 400-1000
To-Do
- Audra add link in drop-down
- Organizers to link sponsor prospectus on the Bevy page
May 22 MEETING UPDATES
- Sponsors: 6 committed and 1 paid
- CFP: 14 submitted and 23 in progress
- Tickets: Getting registration up by Monday
- Volunteers: Possibly through the sponsor ticket allotment and diversity scholarship
To-Do
- Audra to send exam and CNCF store voucher codes
JUNE 27 MEETING UPDATES
Agenda
- CFP closes this Friday
- Confirm speakers next week and announcing curated content
- Hold 5 slots for curated content
- Use the 4 CNCF Ambassadors on the program committee to get last-minute submissions and coach under-represented voices
Other marketing efforts
- Audra updated KubeWeekly newsletter to link to tickets instead of CFP
- Audra updated ticketing in Bevy to be external ticketing platform
Slide templates for speakers
- Not required, but nice to have for those who don't have the graphic chops and need a starting point